Preservation Grants North Carolina Preservation Consortium
Grant Program Overview NC grant application consists of: Application form Supporting documents (project budget, staff resumes, etc.) Three letters of support from outside individuals Maximum award is $2,000 Application deadline is March 15 th Applications are reviewed by grant committee; committee makes recommendations to NC Board NC Board evaluates recommendations, asks questions, etc.; vote is taken to approve recommendations Applicants are notified between May and June (depends on Board meeting schedule)
Qualifying Projects Preservation Assessments Conservation Assessments Preservation Consultations Preservation Project Work Environmental Monitoring Equipment Storage Furniture and Enclosures Tools and Equipment for Repair and Conservation Conservation of Collections Reformatting or digitization Education and Training Multiple Projects
What Is Not Funded No portion of an NC grant may be used for any indirect costs of the collection institution or the parent organization. Indirect costs may include: Facilities Administration Overhead
Who is the NC Grant Committee? Committee members are individual NC members, or staff from institutional members Committee members have preservation and/or conservation expertise and understand project management, budgeting, staffing, etc. https://ncpreservation.org/about/committees
NC Grant Application Sections Cover page Institutional information Building information Project information Project plan Project budget Project participant resumes Letters of support
The Successful Grant: What Does the Committee Look For? Applicant followed directions Application packet is complete Well thought out project plan and reasonable timeline Detailed project budget that makes sense; include relevant links to vendor information Well-chosen consultants; multiple bids for work if appropriate Evidence that you have done your homework Evidence that this is an impactful project
The Successful Grant: What Does the Committee Look For? Strong letters of support for the project State who you are (submit on letterhead if appropriate) Tell us your relationship to the organization Tell us your relationship to the item/collection/project Explain why this project matters Explain the impact this project will have to the organization and/or the community it serves Letter should go beyond trust me, it s important Remember: Letters of support cannot come from the institution that is applying for the grant.
Notice of Grant Application Status Applicants are notified by NC Executive Director whether you did or did not receive a grant Awardees: Getting the grant is not the end of the grant process Submit signed Responsibilities of Preservation Grant Recipient document Do what you said you would do, in the timeframe you said you would do it Keep NC informed of progress Inform NC of any changes to project that would impact the completion of the grant Submit project report when project is complete (required) Submit an article for the NC Newsletter (required)
Notice of Grant Application Status Non-Awardees No doesn t mean never ; you can reapply next year for same project or a different project If you did not receive a grant it may not mean there was something wrong with the application, it may simply mean there were many strong applications and difficult choices had to be made Consider asking for feedback, What would make this a stronger request?
General Rules for Applying for Grants of Any Kind Look broadly for funding agencies, especially for smaller projects Choose the grant that matches your project Give yourself time to research, write and submit documents Read through and understand the application, accounting and reporting requirements Gather all required information before beginning to fill out the paperwork Follow all guidelines and directions
General Rules for Applying for Grants of Any Kind Answer every question Attach every requested document; don t give more or less documentation than what is asked for Check spelling and grammar; check again Have someone who hasn t seen the document read it through for errors and for comprehension Be sure to sign and date the document Double check that you have included all requested information, filled in all the blanks, checked all the boxes, etc.
General Rules for Applying for Grants of Any Kind Send the application in the document format requested (paper copy, PDF, MS Word, etc.) If there is a review option prior to submission, take advantage of it Know the application deadline and plan to get it there at least 1-2 days in advance of the deadline NC Preservation Grant Deadline March 15th
Become a Member Since 1989, the North Carolina Preservation Consortium has been committed to preserving tangible and intangible heritage for present and future generations. You can help us in this mission by becoming an NC member. Members are eligible for discounts on workshop and conference registration fees. Institutional Members are eligible to apply for grants. For information on other member benefits, please see our website. https://ncpreservation.org