DELAWARE COUNTY INTERMEDIATE UNIT BOARD MEETING September 7, 2011 AGENDA 1. Call to Order, Salute to the Flag, and Moment of Silence 2. Roll Call 3. Minutes of August 3, 2011 Meeting 4. Financial Items a. Request approval of the Special Education Financial Report found on page 24 listing total disbursements in the amount of $9,417,781.09 and funds available in the amount of $1,928,195.89. b. Request approval of the Intermediate Unit Financial Report found on page 42 listing total disbursements in the amount of $4,423,292.11and funds available in the amount of $2,223,075.48. c. Request approval of the Federal Projects Financial Report found on page 66 listing total disbursements in the amount of $1,569,418.22 and funds available in the amount of minus ($1,845,201.07). d. Request approval of the Special Projects Financial Report found on page 84 listing total disbursements in the amount of $967,904.46 and funds available in the amount of $9,329,950.67. e. Request approval of the Nonpublic School Services Financial Report found on page 92 listing total disbursements in the amount of $503,109.76 and funds available in the amount of $1,101,528.86. 5. Communications 6. Comments from the Audience Members of the DCIU Board of Directors receive the agenda and supplemental materials in advance of the meeting. They have reviewed the agenda and have had opportunity to seek clarification on any and all items so that they are fully prepared to vote on the agenda items at the Board of Directors meeting.
D.C.I.U. Agenda -2- September 7, 2011 7. Personnel Actions It is recommended that the Board approve personnel actions as listed and authorize the administration to fill vacancies created through resignations, retirements and terminations as soon as practical: (A) Resignations/Retirements/Terminations Eric Maynard Teacher Effective Date: August 2, 2011 Program Alternative Education, The County Alternative School Sharon Serbin Teacher Program Alternative Education, Collingdale Community School Julie Gennaro Teacher Assistant Effective Date: August 11, 2011 Program Alternative Education, Collingdale Community School Katherine Patro Teacher Assistant Effective Date: April 15, 2011 Program Autistic Support Lauren Gracia Teacher Effective Date: August 29, 2011 Program Autistic Support Bridget Nestor Teacher Assistant Effective Date: August 15, 2011 Program Early Intervention Marjorie Rimler Speech Therapist Effective Date: September 23, 2011 Program Early Intervention
D.C.I.U. Agenda -3- September 7, 2011 7. Personnel Actions Resignations/Retirements/Terminations (continued) Jenefee Tabler Instructional Assistant Effective Date: July 18, 2011 Program Head Start Pamela Meachan Instructor Effective Date: June 9, 2011 Program Head Start Stanabelle Dixon-Williams Family Service Worker Program Head Start Zakia Dwyer Parent Involvement Coordinator Effective Date: September 7, 2011 Program Head Start Natalie Hill Instructional Assistant Effective Date: August 19, 2011 Program Head Start Stacy Behlau Lead Family Service Worker Program Head Start Nargis Sultana Instructional Assistant Effective Date: August 9, 2011 Program Head Start Anna Brown Nutrition Tech Program Head Start
D.C.I.U. Agenda -4- September 7, 2011 7. Personnel Actions Resignations/Retirements/Terminations (continued) Ruth Novak Administrative Secretary Effective Date: August 31, 2011 Program Head Start Angela Vecchio Instructor Program Head Start Patricia Dahl CIA Specialist Effective Date: August 24, 2011 Declined Position (Board approved August 3, 2011) Program Intermediate Unit Effective Date: Program Ann McLaughlin Reading Specialist August 29, 2011 (corrected date) Retirement, 25 years with DCIU Nonpublic Christine Stahl Site Trainer Effective Date: December 31, 2011 Retirement, 14 years with DCIU Program OPTIONS Robert Coale ETC Janitorial Trainee Effective Date: August 1, 2011 Program OPTIONS Alison Smith Adult Job Coordinator Effective Date: September 7, 2011 Position Eliminated Program OPTIONS Karen Grover Part Time Teacher Effective Date: August 18, 2011 Program Supplemental Education Services, ELL
D.C.I.U. Agenda -5- September 7, 2011 Personnel Actions (B) Appointments Kathleen Beyer Teacher Effective Date: August 30, 2011 Term of Contract: 10 month $48,726 per year Program Alternative Education, The County Alternative School Kathleen Ebersole Teacher Effective Date: August 30, 2011 Term of Contract: 10 month $43,476 per year Program Alternative Education, Delaware County Academy Brent Monaghan Teacher Effective Date: August 30, 2011 Term of Contract: 10 month $51,745 per year Program Alternative Education, The County Alternative School Michelle Zeglen Teacher Assistant Effective Date: August 31, 2011 Term of Contract: 10 month $16,306 per year Program Alternative Education, Collingdale Community School Margaret Rush Teacher, Long Term Substitute Effective Date: Extend appointment to November 18, 2011 $42,862 per year Replace employee on extended leave Program Autistic Support Flory Tondreau Instructional Assistant Term of Contract: 191 days $15,408 per year Program Head Start
D.C.I.U. Agenda -6- September 7, 2011 7. Personnel Actions Appointments (continued) Gloria Odongo Family Service Worker Effective Date: August 24, 2011 Term of Contract: 191 days $28,955 per year Program Head Start MarySue Fachet Instructor Term of Contract: 249 days $26,377 per year Program Head Start Effective Date: Term of Contract: Program Robert Hilinski, Jr. Director of Information Technology September 1, 2011 (Previously Board approved for 12 month $124,229 per year Information Technology September 6, 2011 start date) Elyse Hazlett Part Time Job Coach Effective Date: August 22, 2011 $12.00 per hour Program OPTIONS Vanessa Cash Instructor Term of Contract: 191 days $26,377 per year Program Head Start Glenn Downing Part Time Bus Driver Term of Contract: 191 days $17.26 per hour Program Head Start
D.C.I.U. Agenda -7- September 7, 2011 7. Personnel Actions Appointments (continued) George Crawford Program Chief for Financial and Operation Support of School Districts Effective Date: September 1, 2011 Term of Contract: September 1, 2011 through June 30, 2012 $135,000 per year (funded through PDE) Fill position established by the PDE contract Board approved August 3, 2011 Program Intermediate Unit Alexandra Robinson Psychology Intern Effective Date: August 30, 2011 Term of Contract: 2011-12 School Year $10,000 per year Program Supplemental Education Services Sarah Fairchild School Psychologist Effective Date: August 30, 2011 Term of Contract: 10 month $55,300 per year Program Supplemental Education Services Additional/Summer Assignments Michael Webb, Director, Quality Schools, to be paid $500.00 for instructing one credit course, 21 st Century Graduate. Maureen Guss, Lead Teacher, to be paid up to twelve hours per CBA for IEP preparation. Andrea Amadio, Psychologist, to be paid up to four hours per CBA for packing to move to a new location. Cynthia Barnes, Instructor, to be paid $900 for a one credit CPE course, Assessment III. Cynthia Barnes, Instructor, to be paid $1,800 for a two credit CPE course, Instructional Materials II. Allison Hefferan, Hearing Impaired Teacher, to work up to 20 hours per CBA during Early Intervention breaks/after hours. Thalia Smith and Debra Wanner Teacher Assistants, to work up to seven hours to set-up newly assigned classroom. Following Project Elect staff to work up to 37 hours per week during the summer: Rhoda Burrell Astrid Cotrell Karen Peterson Following Head Start staff to be paid a stipend of $500 for Induction Mentoring: Lisa Barlow Anna Marie Kelly-Fairfield Susan Ford Lisa O Hara Eileen Sabatelli Brianne Shulski John Testino
D.C.I.U. Agenda -8- September 7, 2011 7. Personnel Actions (C) Unpaid Leave of Absence Effective Dates: Program Latosha Pharris Part Time Bus Monitor During the 2011-12 school year Head Start Annissa Pinkney-Chavis Assistant Education Coordinator Effective Dates: Extended through October 31, 2011 Program Head Start Sherry Graff Secretary Effective Dates: Extended through August 31, 2011 Program Alternative Education, The County Alternative School (D) Transfer/Change of Status Kathie Kaminski Full Time Payroll Specialist to Temporary Part Time Payroll Specialist Effective Date: August 25, 2011 (Resume full time status on or before Program September 22, 2011) $27.32 per hour Business Office Cheryl Jenkins Instructor to Instructional Assistant $14,055 per year Program Head Start Michelle Anderson Teacher Assistant to Child Accounting Specialist Effective Date: August 31, 2011 $35,301 per year Program Information Technology Samantha Young Full Time Employment Training Specialist to Part Time Job Coach Effective Date: August 1, 2011 $12 per hour Program OPTIONS
D.C.I.U. Agenda -9- September 7, 2011 8. OTHER ITEMS Request approval of the following items. All contracts are subject to review and approval of the solicitor. A. SUPPLEMENTAL EDUCATION SERVICES (1) Contract with Wilson Language Systems to provide reading program training for a minimum of 15 participants, October 17-19, 2011 at the DCIU Morton location at a cost not to exceed $5400 for three days of training. Participants will be charged a fee to cover costs. (2) Contract with Upper Darby School District for Tina Fox, Act 89 Reading Specialist to provide Wilson Reading instruction to a district student for 3 hours per week from September 9, 2011 through June 15, 2012 at a cost of $108 per hour. Cost to district not to exceed $12,000. (3) Continue to contract with Steven Marrone to provide PDE New Federal Program Coordinators, three days of training to district and charter schools at the DCIU Morton location from February 2012 to September 2012, specific dates to be determined, at a cost to DCIU of $1400 per day for a total cost not to exceed $4200. (4) Contract with the following school districts for DCIU to provide Title I Remedial Services and Title I Parent Involvement during 2011-12 school year in the amounts listed below: Districts Involvement Title I Remedial Services Title I Parent Chester Upland $ 585,539.48 $ 11,102.98 Chichester 20,895.00 525.00 Haverford 23,478.30 48.97 Interboro 20,248.00 200.00 Marple-Newtown 17,340.00 - Penn-Delco 14,794.72 100.00 Ridley 8,951.68 90.48 Rose Tree Media 25,023.00 148.40 Southeast Delco 31,816.26 610.93 Upper Darby 92,342.25 1,442.26 William Penn 125,129.00 3,641.00 B. EARLY INTERVENTION (1) Contract with Just Therapy, Inc. to hire occupational therapists in order to provide occupational therapy to students in DCIU s Early Intervention programs for whom no therapists are available through DCIU or through our primary contract agency. Cost for occupational therapy services would be $65 per hour. (2) Contract with Easter Seals for summer services for approved private school students for the period July 8, 2011 through August 10, 2011 at a total cost not to exceed $75,292.06. (3) Contract with Margie Rimler to provide Speech and Language services for Early Intervention students as per their IEPs from September 26, 2011 to June 15, 2012 at a cost of $65 per hour.
D.C.I.U. Agenda -10- September 7, 2011 B. EARLY INTERVENTION (continued) (4) Administer the CCRES Authentic Inclusion Training Grant which was awarded to DCIU EI on July 1, 2011, and also to hire appropriate personnel as grant dollars will permit. The amount awarded by CCRES for the 2011-12 school year is $5,000. (5) Approve Settlement agreement 2011.2. (6) Extend contract with Christie Morris to August 29, 2011 to provide services for Birth Age 3 students with hearing loss in the DCIU Hearing Support program. Ms. Morris has been hired by DCIU and will begin employment on August 30, 2011. C. SPECIAL EDUCATION: SCHOOL AGE SERVICES (1) Contract with Just Therapy, Inc. to provide occupational therapy services to students in our school-aged programs where no therapists have been available through our staff or primary contract agency at a cost of $65 per hour. (2) Continue to contract with Marian Genkin to provide Speech and Language services for School Age students per their IEPs from June 20, 2011 to August 31, 2011 at a cost of $85 per 45 minute session and $110 per 60 minute session. (3) Approve Audrey So from the College of New Jersey to be a student teacher beginning September 2011 and ending December 2011 pending receipt of clearances. (4) Eliminate OPTIONS Adult Job Coordinator position due to lack of state funding. D. ALTERNATIVE EDUCATION (1) Contract with the School District of Philadelphia to provide 2010 Extended School Year services for one student at a rate of $4,045. (2) Issue professional contracts to Jill Achenbach and Natalie Siegel who have achieved their sixth satisfactory evaluation. E. HEAD START (1) Rent parking space from Engine Powered Company for seven Head Start buses at a cost of $135 per month, per bus, in a yearly amount not to exceed $11,340 for the 2011-12 program year. (2) Reimburse Chester Upland School District, on a monthly basis, for 80 meals (breakfast, lunch and snack) per day during the 2011-12 program year at an estimated cost of $51,364.80. (3) Agreement between Berks County Intermediate Unit and DCIU Head Start to use the funds provided through the PDE for the Head Start Supplemental Assistance Program (HSSAP) as described in the 2011-12 Head Start Supplemental Assistance application. Total amount of grant funding is $802,536 for 100 children.
D.C.I.U. Agenda -11- September 7, 2011 E. HEAD START (continued) (4) Administer the continuation of the Federal Head Start grant for the 2011-12 program year in the amount of $6,952,307. Originally Board approved on April 6, 2011, in the amount of $ 6,863,984. (5) Administer the Family Centers grant for the 2011-12 program year in the amount of $232,350. (6) Administer the Project ELECT grant from PDE. The grant award is for the 2011-12 Program year in the amount of $423,324. (7) Two Head Start staff members, one Instructor and one Instructional Assistant, to attend the Office of Head Start s 1 st National Birth to Five Leadership Institute, in Washington D.C. on October 3-5, 2011. The estimated cost for registration, hotel, meals and travel is $992 per person. (8) Issue professional contracts to Lisa Barlow and Eileen Sabatelli who have achieved their sixth satisfactory evaluation. F. QUALITY SCHOOLS 1) Contract with Family Support Services to provide Professional Development services from August 31 through September 30, 2011 at a cost to them of $1,800 to be invoiced and paid at the time of service. 2) Contract with Anu Anand and Jacquelyn Finn to review Statewide School Improvement Plans from September 8 through December 31, 2011 in an amount not to exceed $7,000 per person. Fully funded through PDE Statewide School Improvement Grant and Title I Federal Funds provided by PDE. 3) Contract with Chester Community Charter School to provide Professional Development service from August 31, 2011 through March 31, 2012 at a cost to the school of $8,600 to be invoiced and paid in two installments. 4) Contract with Emily Fargione to perform duties in association with the Continuous Improvement Services PDE Statewide School Improvement Project at a rate of $65 per hour at a cost not to exceed $26,000 for a period effective September 8, 2011 through March 31, 2012. 5) Request Professional Leave for Kevin Dorsey to attend the inacol Virtual School Symposium located in Indianapolis, IN from November 8 through November 11, 2011 to attend the nation s leading conference on online learning as the Intermediate Unit continues to assist schools with exploring and the creation of online learning services at a total estimated expense of $1,800. G. INFORMATION TECHNOLOGY There are no items
D.C.I.U. Agenda -12- September 7, 2011 H. BUSINESS There are no items I. HUMAN RESOURCES (1) Continue to contract with CareerBuilder.com effective August 24, 2011, to August 23, 2012, for up to 50 job advertisements at a cost of $5,000 and for standard BrandBuilder services at a cost of $1,800. Total negotiated savings from 2010-11 $3,000. (2) Continue the agreement with Pennsylvania State Education Association Health & Welfare Fund for vision insurance effective from September 1, 2011 to August 31, 2013, at the same cost of the previous agreement for $2.80 per month for each employee governed by the DCIU Education Association agreement. J. FACILITIES (1) Contract with Concealed Technology to enhance the Security System at the Marple Education Center at a cost not to exceed $8,900. (2) Change orders as approved by DCIU Board Facilities Committee for the Marple Education Center renovations as listed. Amounts in parentheses indicate a back charge to the contractor: General Contractor - L. J. Paolella Construction, Inc. GC-14 $ 9,113.25 Construct pop up soffits on sides of kitchen hood Supply/install steel angles at bus canopy Install rubber wall-base in A Wing and carpet in corridor A217 Patch penetrations of 2nd floor concrete GC-15 $13,933.97 Supply/install expansion joint on second floor Supply/install gypsum board and trim on windows Box in six vent pipes Remove marker boards from culinary class and move to kitchen Supply/install signage Refinish four sets of steps to stage and two stage replacement panels GC-16 $8,422.03 Create fire rated ceiling (1st floor electrical room and janitor s closet) Supply/install additional linear ft. of fencing in playground area Supply/install knox box at front entrance GC-17 $3,554.01 Box in and sound insulate exposed steel column in administration area Provide/install three rails per ADA requirements Cover exposed expansion joint at top landing of ramp C-107 Install 40 additional coat hooks at ADA lower accessible heights
D.C.I.U. Agenda -13- September 7, 2011 J. FACILITIES (continued) GC-19 $9,823.45 GC-20 $17,032.76 GC-21 $3,588.69 GC-22 $8,823.38 GC-23 $11,407.00 Remove/dispose of stage curtains Box in exposed water cooler piping in administrative area Supply/install 1/4 luan underlayment on existing floors in Rooms 201and 202-A for installing VCT flooring material Finish dead space at left side of stage Box in pipes penetrated through wall below ceiling of Room D202-A Remove/re-install stage ceiling for new light fixtures Supply new mirror in Room A221 Change out 47 toilet tissue dispensers not included in original scope of work Supplied two ADA compliant room ID signs not included in original scope of work Supply/install three 1/8 x 6 steel cover plates on stage Core drill through wall for dryer vent placement Furnish labor only to install VCT and base at bottom of stairs located off new Conference Room D202 Remove/replace two fence posts damaged by others Supply/install additional bathroom accessories per specifications Fill two holes in block wall of old incinerator room Remove vent pipe through masonry wall in three locations in C Wing and in-fill with CMU Remove 17 electrical stub-ups and patch quarry tile in kitchen areas Re-install ceilings destroyed by Fry Electric, Inc. outside of two gang bathrooms Build custom cabinet to accommodate double oven in Culinary Kitchen Additional blacktop in rear of building C Wing Remove hand set from two doors in kitchen area opening into teacher s lounge and supply/install deadbolt keyed on one side and push plates on both sides of each door Remove/replace six areas of blacktop Electrical Contractor - Alfred J. Fry III, Inc. ECO-8 $469.48 Contractor requested change in wiring to the moveable partition ECO-9 $426.81 Contractor requested change in wiring to domestic water heater ECO-13 $6,852.60 Contractor requested change: add cabling in
D.C.I.U. Agenda -14- September 7, 2011 J. FACILITIES (continued) conduit to water pit for sprinkler system and connect to fire alarm system and wiring change to jockey jump ECO-15 ($12,310.88) Labor/equipment to furnish/install eight smoke detectors performed by Allstates Mechanical, Ltd. ECO-16 ($3,215.69) Troubleshooting incomplete wiring by site electrician performed by Allstates Mechanical, Ltd. ECO-17 ($463.00) Singer Equipment replaced damaged contactors in Ansul panels caused by Fry Electric ECO-18 ($1,144.00) Singer Equipment two site visits to address problem of incorrect wiring of freezer boxes compressors/condensers ECO-19 ($1,857.36) ABJ Sprinkler Co., Inc. sprinkler head discharged in walk-in freezer due to incorrect wiring of defrost heater by Fry Electric ECO-20 ($1,570.44) ABJ Sprinkler Co., Inc. misinformed by Fry Electric fire alarm system was ready for final test causing additional charge by sprinkler contractor ECO-22 ($19,564.11) Back charge to replace insulation because electrical contractor did not have the boiler wiring recommended. K. OFFICE OF EXECUTIVE DIRECTOR 9. Legislation (1) Continue to contract with Thomas McCarthy to be the Delco Hi-Q Quizmaster for the 2011-12 season at a cost of $325 per contest. (2) Continue to contract with Franklin Mint Federal Credit Union to provide services necessary to produce the Delco Hi-Q academic program during 2011-12 in the amount of $29,000. 10. Other Business 11. Next Meeting Date October 5, 2011 12. Adjournment