1 Experience from applying for funding from Marie Curie and from implementing Marie Curie actions Prof. Jouni Mattila Coordinator of PURESFAE ITN project Tampere University of Technology
2 Presentation contents 1. Briefly about PURESAFE Marie Curie ITN 2. How to apply how to build Consortium 3. ITN project management in practice how to do it?
PURESAFE Preventing human intervention for IncREased SAfety infrastructures Emitting ionizing radiation Coordinator Prof. Mattila, IHA/TUT Budget: 3.95 M (15 ERS s) SEVENTH FRAMEWORK PROGRAMME: THE PEOPLE PROGRAMME Initial Training Networks
4 PURESAFE: WHO WE ARE The nine participants of the PURESAFE consortium are 3 universities, 2 international research organisations, 3 industrial partners (SME) and Associated Partner FRRC. 1. TTY-säätiö (3 Trainees) TUT Finland 2. Technical University of Madrid (2 Trainees) UPM Spain 3. Karlsruhe Institute of Technology (2 Trainees) KIT Germany 4. European Organisation for Nuclear Research (3 Trainees) CERN Switzerland 5. Helmholtz Centre for Heavy Ion Research / Facility for ion and Antiproton Research (2 Trainees) GSI Germany 6. SenseTrix Ltd (1 Trainee) SENSETRIX Finland 7. Oxford Technologies Ltd (1 Trainee) OTL United Kingdom 8. Bgator Ltd (1 Trainee) BGATOR Finland Associated partner: 9. Russia Federation State Scientific Centre FRRC Russia
5 PURESAFE Objectives 1. PURESAFE overall objective Is to protect humans from radiation and to increase scientific machine experimental time (availability) with reduced life-cycle expenses 2. PURESAFE training objectives PURESAFE training scope is to provide integrated training and research via project based learning on Cern and GSI-FAIR case studies: 3. PURESAFE S&T objective of joint research plan Is the development and validation of cost-effective design Systems Engineering framework concept including design models, methods and tools => PURESAFEproject FINAL milestone
6 Marie Curie ITN Scope Initial Training Networks (ITN) Initial Training Networks (ITN) offer early-stage researchers the opportunity to: improve their research skills join established research teams enhance their career prospects. MC ITN Proposal template has X pages for research and X pages for training -> MC ITN is Initial Training Network (ITN), not a R&D-project like in FP7: ICT and NMP calls ask for
7 WP1-3 are ESR Research Packages WP4: Training and trainee mobility Planned Time Duration Host Participants Kick-off week Month 3 September 2011 5 days TUT, Finland ESR s, supervisors, associated partners 1 st Joint training Month 9 November 2011 4 days KIT, Germany All Summer school & Workshop Month 18 August 2012 6 days UPM, Spain All + external 2 nd Joint training & Workshop Month 30 August 2013 6 days GSI, Germany All + external Winter school Month 36 February 2014 4 days FRRC, Russia All Final conference Month 47 January 2015 5 days CERN, Switzerland All + external + Seconments every ESR has abouts 5 months (36 months) WP5: Coordination and Dissemination
8 How to apply how to build Consortium
Proposal writing and suitable partners: Think act not vice versa 9 1. Start by reading the Call (from start page to last page) 2. Try to understand the call objectives and what is required from your project proposal to score required number of points 3. The IMPACT is the most important section 4. Go to EU proposal writing training at your University etc. and learn about Mega trends, European R&D policies, knowledge caps etc. What is the big picture of your project idea? 5. For Marie Curie ITN trainees, there should be EU private sector high tech jobs waiting for them 6. INVENT the winning project concept that meets call objectives => MC ITN produces new high tech R&D professionals with added-value (impact) 7. Build the project Consortium with added-value partners towards the winning project proposal Oma nimi ja esityksen aihe vaihdettava mastersivulla
10 Project proposals can easily go wrong if You and your friends are starting with the motivations like: I need to apply funding for my research It would be great to do research cooperation with my European research colleges I have met in conferences Can easily lead to nonsense proposals with last minute clued in IMPACT that is piece of cake for EU evaluators to catch (proposal writing is waste of time) Instead; think first (create Innovative proposal concept) and only then act: invite partners that bring added-value to your proposal Try to avoid bad airport meeting experiences
11 Two alternative approaches Two different approaches for proposal structure 1. Very specific (technical) scope MC ITN with homogenous partners leading to innovations + there is a high demand on the job markets for these professionals 2. More interdisciplinary scope MC ITN heterogeneous partners leading to innovations + there is a high demand on the job markets for these professionals Both are very good and potential options, however, INTERDISCIPLINARY is one of the magic words that can be found from every Innovation management book and often from Call objectives so it might help you or then not
12 ITN project management in practice how to do it?
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Recruiting your trainees (Early stage researchers) 14 MC ITN is a EU PEOPLE program. So, e.g., Finnish partners cannot recruit people leaving in Finland citizens from rest of the world are ok It s mandatory to publish ESR positions at EC Euroaxess portal Equal opportunity, transparency, Gender aspects
Recruiting your trainees (Early stage researchers) 15 Experience from PURESAFE: International recruitment not that easy and is time consuming Success rate from Euroaxess can be low (or high) Direct ESR head hunting via you and your partner contacts is the best option (comes with recommendations) Job adds e.g. in Scandinavia or other EU regions are quite expensive Min. recruitment time : 0.5 months at project start (1), Max- recruitment time : 12 months (max value for 4-year program) Average recruitment time: 5-6 months
Project schedule for 15 ESR s starting at random dates x.y.201z 16 WP 1 WP 2 WP 3 TECHNICA L PROJECT TRAINING REQUIREMEN TS TRAINING CONCEPT/ DETAILED ORGANIZATIO START MNGT REPORT REPORT ARCHITEC TRAINEE N DATE SPECS PLAN (init) DOCUMENT (1st) T DESIGN RP 1 15.9.2011 11.11.2011 13.12.2011 12.1.2012 12.6.2012 15.9.2012 RP 2 1.10.2011 29.11.2011 29.12.2011 31.1.2012 29.6.2012 1.10.2012 RP 3 14.3.2011 12.5.2011 10.6.2011 12.7.2011 12.12.2011 13.3.2012 11.5.2012 11.1.2013 RP 4 1.7.2011 29.8.2011 29.9.2011 31.10.2011 29.3.2012 1.7.2012 29.8.2012 RP 5 1.7.2011 29.8.2011 29.9.2011 31.10.2011 29.3.2012 1.7.2012 29.8.2012 RP 6 1.8.2011 29.9.2011 31.10.2011 29.11.2011 30.4.2012 1.8.2012 28.9.2012 RP 7 1.2.2012 30.3.2012 30.4.2012 31.5.2012 31.10.2012 1.2.2013 1.4.2013 RP 8 1.7.2011 29.8.2011 29.9.2011 28.10.2011 29.3.2012 1.7.2012 29.8.2012 RP 9 1.6.2012 31.7.2012 28.9.2012 28.2.2013 1.6.2013 RP 10 23.6.2011 19.8.2011 20.9.2011 21.10.2011 22.3.2012 23.6.2012 20.8.2012 RP 11 1.7.2011 29.8.2011 29.9.2011 31.10.2011 29.3.2012 1.7.2012 29.8.2012 RP 12 1.7.2011 29.8.2011 29.9.2011 31.10.2011 29.3.2012 1.7.2012 29.8.2012 RP 13 1.10.2011 29.11.2011 29.12.2011 31.1.2012 29.6.2012 1.10.2012 29.11.2012 RP 14 23.6.2011 19.8.2011 20.9.2011 21.10.2011 22.3.2012 23.6.2012 20.8.2012 RP 15 1.6.2011 29.7.2011 29.8.2011 29.9.2011 29.2.2012 1.6.2012 30.7.2012
17 Project and documents management Management by email is not possible Several project management softwares are available (EMDESK, Share point, Project place, Meltwater ) Oma nimi ja esityksen aihe vaihdettava mastersivulla
ESR s should have access to project docs (budget, SB meeting minutes etc.) 18 Oma nimi ja esityksen aihe vaihdettava mastersivulla
19 Alerts : e.g. approval request
Who reads and approves ESR deliverables? 20 Coordinator ESR # 1 ESR # 15 Model # 1: ESR s send Deliverables (Approved by his/her own supervisor) to Coordinator approval
Who reads and approves ESR deliverables? 21 Coordinator (Reviews and Approves) Own Supervisor (approves) Partner Supervisor (reviews) ESR # 1 ESR # 15 Model # 2: Common responsibility better QA
Finally: Support from your own organization is important 22 Support from your boss and your organization management Support from your Department collages (project mgt, web-page, doc. mgt (meltwater set-up)) Support from EU office Support from in house layers (Consortium Agreement etc.) Support from HR (recruiting foreign people, work permits etc.) Support from admin (payments and counting) Support from your prof. etc. collages (e.g. organizing lectures for kick-off week etc.) Etc
23 Thank you. For more info: http://webhotel2.tut.fi/iha/puresafe/