BOY SCOUT TROOP 633 OPERATING PROCEDURES. and BY-LAWS

BOY SCOUT TROOP 633 OPERATING PROCEDURES and BY-LAWS Boy Scout Troop 633 is re-chartered by the Boy Scouts of America (BSA) in December of each year, as a part of the Golden Eagle District of the Golden Spread Council. The chartering partner is the Panhandle Christian Home Educators Association (PCHEA) of Amarillo. No article of these By-Laws shall in any way conflict with those of the BSA. A. Mission Statement Boy Scout Troop 633 is a homeschooled Troop with a mission to develop future leaders who will exemplify Christian character, integrity, and purpose in their lives, both public and private. This will be accomplished through parents working hand-in-hand with their boys to provide leadership opportunities within the Troop and by fostering a Band of Brothers with whom they can minister to the world around them. B. Purpose of the Troop Troop 633 was formed February 2006 for the purpose of providing a safe, healthy, challenging, and fun year-round program for boys ages 10 to 18 with an emphasis on building godly character, learning new skills, and living out the Scout Oath and the Scout Law. C. Challenge and Adventure The official Boy Scout Handbook promises adventure and the leaders of Troop 633 must deliver it. Challenge and adventure, too often missing in adolescent life today, are vital elements to maintain the interest of the Scouts and to help them develop leadership and self-confidence. We must do everything we can do to include these elements in every aspect of our Troop program. 1

D. Membership Troop 633 is only open to members of the Panhandle Christian Home Educators Association (PCHEA), and the Scout must be homeschooled his current education year at the time of application. Membership may be limited to the number of boys that can be adequately and safely supported by the active Troop leadership and/or accommodated by physical facilities. In keeping with our Troop Mission Statement, Troop 633 wishes to attract members that will embody and advance the ideals that we desire to instill in our Scouts. Membership requires a signed application and a majority affirmation by all Scouts along with a majority affirmation of all adult leaders including Troop Committee members. Each family is required to review and sign the By-Laws annually. E. Leadership of the Troop Responsibilities listed below represent primary roles. Delegation of duties may occur as required to accommodate special circumstances. 1. Chartered Organization Representative Register as an Adult Leader through the Golden Spread Council Is a member of the charter organization. Secure a Troop Committee Chairman and encourage training. Maintain a close liaison with the Troop Committee Chairman and the Scoutmaster. Help recruit other adult leaders. Serve as Liaison between Troop and Charter Organization. Assist with re-charter. Encourage recognition of adult leaders. Encourage service to the organization. Ensure troop representation at Golden Spread Council monthly Roundtables. Approve all adult leader applications. Report to Troop Committee as necessary. Perform duties as outlined by the Troop Committee and the BSA. 2. Troop Committee Chairman Register as an Adult Leader through the Golden Spread Council. Organize the Troop Committee to see that all functions are delegated, coordinated, and completed. Maintain a close relationship with the Chartered Organization Representaive and the Scoutmaster. Support policies of BSA. Interpret national and local Council policies to Troop. Secure and maintain appropriate meeting place for Troop Meetings. 2

Work closely with Scoutmaster in preparing Troop Committee meeting agendas. Call, preside over, and promote attendance at monthly Troop Committee meetings and any special meetings that may be needed. Ensure troop representation at Golden Spread Council monthly Roundtables. Develop and maintain Troop/Pack relationships. Work with the Golden Spread Council as needed. Encourage leaders to attend training sessions. Secure top-notch, trained individuals for camp leadership. Assist in Webelos-to-Scout transition. Arrange for Charter review and re-charter annually. Plan the charter presentation. Approve Troop By-Laws and amendments hereto by greater than 2/3 quorum of Troop Committee members. Elect committee positions as listed in the BSA Troop Committee Guidebook at the November meeting each year to assume office on January 1 the following year. Perform duties as outlined by the Troop Committee and the BSA. 3. Treasurer Register as an Adult Leader through the Golden Spread Council. Handle all Troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the Troop Committee. Maintain checking and/or savings accounts. Maintain adequate records in the Troop record keeping software to include individual Scout accounts. Train and supervise the Troop Scribe in record keeping. Supervise the camp savings plan. Assist Activities Coordinator in planning for BSA sponsored camps by coordinating payment details. Lead in the preparation of the annual Troop budget. Lead the Friends of Scouting campaign. Report to the Troop Committee as necessary. 4. Fund Raising Coordinator Register as an Adult Leader through the Golden Spread Council. Responsible for securing fundraising opportunities. Supervise money-earning projects, including obtaining proper authorizations. Coordinate with the Troop Committee Chairman, Treasurer and Scoutmaster to obtain fundraising approvals. Coordinate parental permission for fundraising events as necessary. 3

Coordinate with Activities Coordinator to file a tour permit for any travel that may be required. Responsible for enlisting help for fundraising events. Facilitate annual popcorn fundraising; promotion, coordination, reporting, collecting (this may include recruiting a Popcorn Kernel). Transfer all monies to Treasurer in a timely manner with appropriate receipts. Responsible for all monetary collections at fund raisers. Report to the Troop Committee as necessary. 5. Secretary Register as an Adult Leader through the Golden Spread Council. Keep meeting minutes and distribute to Troop Committee. Distribute meeting notices to Troop Committee. Handle publicity. Prepare a family newsletter of Troop events and activities (optional). Conduct the Troop resource survey. Responsible for seeing that all members are registered with the local Scout Office. Plan for family night programs and family activities. Assist Troop Committee Chairman with charter review and re-charter annually. Acclimate new Scouts and families to Troop 633. Prepare new recruit packets to include by-laws, start-up supplies & costs, expected cost for camps, activities, dues, etc. Responsible for seeing that new Scout and Adult Leader applications along with payment are submitted to the local Scout Office. Update and maintain Troop calendar based on input from Troop and Committee leaders. 6. Advancement Register as an Adult Leader through the Golden Spread Council. Encourage Scouts to advance in rank. Arrange and conduct monthly Troop boards of review. Coordinate quarterly courts of honor. Assist Activities Coordinator in planning for BSA sponsored camps by coordinating merit badge registration. Make a prompt report on the correct form to the local Scout Office prior to quarterly courts of honor. Secure badges and certificates. Work with the Troop Scribe to maintain all Scout advancement records. Work with the Troop Librarian to build and maintain a Troop library of merit badge pamphlets. Keep records of troop advancement and attendance at troop activities in Troopmaster program. 4

Update and maintain online Troop email distribution list. Report to the Troop Committee as necessary. 7. Outdoor / Indoor Activities Coordinator Register as an Adult Leader through the Golden Spread Council. Research summer camp options and present to Troop Committee and Troop six to nine months prior to camp. Coordinate details of all BSA sponsored camps (i.e. summer, spring, winter camps) and communicate to Troop families. Secure permission to use camping sites. Serve as transportation coordinator. Encourage monthly outdoor activities or special activities. Promote the National Camping Award. Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month. Report to the Troop Committee as necessary. 8. Equipment Coordinator Register as an Adult Leader through the Golden Spread Council. Supervise and help the troop procure, repair, and replace camping equipment. Work with Troop Quartermaster(s) on inventory and proper storage and maintenance of all troop equipment. Make periodic safety checks on all Troop camping gear, and encourage the Troop in the safe use of all outdoor equipment. Work closely with Scoutmaster, SPL, and Quartermaster(s) to ensure proper equipment is available for each outing. Coordinate the maintenance and upkeep of Troop trailer(s) including renewal of insurance and title. Report to the Troop Committee as necessary. 9. Training Coordinator Register as an Adult Leader through the Golden Spread Council. Ensure Troop leaders and Troop Committee members have opportunities for training as required by the local district. Maintain an inventory of up-to-date training materials and resources. Work with the district training team in scheduling required training for all new leaders as defined in Section E. 13 of these by-laws. Ensure all registered adults complete Youth Protection Training every two (2) years. Assist Scoutmaster in organizing Troop Junior Leader Training. 5

Maintain records of all training/certifications completed by registered adults and training completed by Scouts within the Troop and forward to the Advancement Coordinator for entry into Troopmaster. Report to the Troop Committee as necessary. 10. Scoutmaster Register as an Adult Leader through the Golden Spread Council. Wear Class A uniform consisting of BSA official shirt with insignia properly placed, cap, shoulder loops, and closed toe shoes. Optional items are BSA official uniform shorts/pants, socks, belt, and Troop neckerchief. Assign an Assistant Scoutmaster(s) to each Patrol. Provide direction for appropriate dress code for Scout activities. Oversee Troop meetings conducted by the Senior Patrol Leader and Patrol Leaders according to BSA policy. Plan and help carry out the Boy Scout program in the Troop. Conduct Scoutmaster conferences as requested by a Scout upon completion of each rank requirement. Present a Scoutmaster Minute at the conclusion of Troop/Patrol Meetings to encourage, challenge, and/or reinforce values to the Scouts. Submit the annual Troop budget for the following year to the Troop Committee by the end of July of the current year. Attend or send a designee to monthly Troop Committee meetings. Attend or send a designee to monthly BSA Round Table Meetings held by the Golden Spread Council. Guide and support the Patrol Leader Council. Help develop and maintain good relationships with Packs and other Troops in the area. Maintain good relationship with Parent(s)/Guardian(s). Work with Troop Committee to provide new Parent/Guardian orientation classes. Guide Scouts in Good Turns. Delegate duties to Assistant Scoutmasters. Provide and organize Troop Junior Leader Training. Perform duties as outlined by the Troop Committee, the BSA, and Scoutmaster Handbook. 11. Assistant Scoutmaster Register as an Adult Leader through the Golden Spread Council. Wear Class A uniform consisting of BSA official shirt with insignia properly placed, cap, shoulder loops, and closed toe shoes. Optional items are BSA official uniform shorts/pants, socks, belt, and Troop neckerchief. Assist the Scoutmaster as needed. Provide oversight and encouragement to Patrol assigned by Scoutmaster. 6

Assist Scoutmaster in meeting the leadership requirements as outlined by the BSA. Promote policies of BSA. Participate in Troop meetings and outings. Be prepared to assume duties of Scoutmaster as needs arise. Maintain order and assure proper operation of the assigned Patrol at all times. Perform duties as outlined by the Troop Committee, the BSA, and Scoutmaster Handbook. 12. Junior Leader Positions Election for all Junior Leader Positions shall be held by mid February and by mid August in order to take over positions in March and September, respectively. Specific method of elections shall be determined by consensus of Scoutmaster, Assistant Scoutmasters, Senior Patrol Leader, and Troop Committee. The term of each position shall be six months. If re-elected, Scouts can remain in the same position for two consecutive six-month terms. Responsibility of all Junior Leaders shall be as defined in the BSA Junior Leader Handbook. In order to be considered for the position of Patrol Leader, a minimum rank of Scout must be met. To be considered for the position of Senior Patrol Leader, Assistant Senior Patrol Leader, and Troop Guide, a Scout must have a minimum rank of First Class and should have completed Junior Leader Training. The Scoutmaster shall provide oversight and make discretionary decisions if inconsistencies in this process arise. 13. Leadership Training The Scoutmaster, Assistant Scoutmasters, and Troop Committee members are required to complete the following training either prior to assuming office or at the next available opportunity. The Troop Committee feels very strongly that any one working with the Scouts must be properly trained. Therefore, if this requirement is not met in a reasonable time once training opportunities are made available, the individual may be asked to resign. Scoutmaster (SM) and Assistant Scoutmasters (ASM) Required Training: Youth Protection (online) required every two (2) years; estimated time 40 minutes. Boy Scout Leader Fast Start (online) estimated time 45 minutes. This is Scouting - New Leader Essentials (online) estimated time 50 minutes. SM and ASM Leader Specific Training Introduction to Outdoor Leader Skills Troop Committee Required Training: Youth Protection (online) required every two (2) years; estimated time 40 minutes. Boy Scout Leader Fast Start (online) estimated time 45 minutes. 7

This is Scouting - New Leader Essentials (online) estimated time 50 minutes. Troop Committee Challenge (online) estimated time 45 minutes. Optional Training for Adult Leaders: Weather Hazards (online) Safe Swim Defense (online) estimated time 30 minutes. Safety Afloat (online) estimated time 30 minutes. Trek Safely (online) F. Parent/Guardian Participation Parent(s)/guardian(s) support is strongly encouraged and is necessary for planning and carrying out a well-rounded scouting program. Further, Scouts have a greater attendance and achievement rate when the Parent(s)/Guardian(s) are involved. Parent(s)/guardian(s) are encouraged to apply for membership with the Troop Committee or Adult Troop Leadership. Parent(s)/Guardian(s) who do not join the Troop Committee have no vote in Troop related decisions, but may attend Troop Committee meetings as observers. Parent(s)/guardian(s) are encouraged to attend every Court of Honor. Parent(s)/guardian(s) are encouraged to attend weekly Patrol Meetings and Troop outings. Participation by fathers is essential in building godly character and responsible leaders. If parent(s)/guardian(s) are not able to attend, the Scoutmaster or one of the Assistant Scoutmasters should be contacted ahead of time to make arrangements. Scouts must be picked up on time after every meeting or outing by parent(s)/guardian(s) unless the Troop leadership receives permission from the parent(s)/guardian(s) to be picked up by others. Parent(s)/guardian(s) are encouraged to participate in Troop family activities. G. Uniforms Scout-required Class A uniform consists of BSA official shirt with insignia properly placed, cap, belt, Troop neckerchief, shoulder loops, and closed toe shoes. Class B uniform will consist of Troop T-shirt or BSA T-shirt, cap, and appropriate shorts (or jeans depending on weather)(belt if necessary) and closed toe shoes. Optional items are BSA official uniform shorts/pants, socks, and merit badge sash. Scouts and their parent(s)/guardian(s) are expected to cover the cost of their uniform. If financial consideration is needed, contact the Scoutmaster, Troop Committee Chairman, or Treasurer. All contacts will be confidential. 8

The Scout is expected to have a Uniform within eight meetings after joining the Troop. Class A Uniform will be worn at Board of Review, Court of Honor, and flag ceremonies. The Scoutmaster shall designate which uniform will be worn at all other Troop events. Exceptions and/or failure to do so will be referred to the Scoutmaster. The Scout s name should be placed on the inside of each piece of the uniform with an indelible marker. Each Scout shall have proper respect for his uniform and wear it correctly. The Class A uniform shall be buttoned, fastened, and tucked in. If the Scout wears a cap at any time he is in uniform, it must be a standard BSA cap, BSA event cap, or Troop cap. To show respect, Scouts are encouraged to remove caps when indoors (especially in a place of worship). Uniforms are subject to inspection at any time. Enforcement of the dress code shall be the direct responsibility of the Scoutmaster. He may use verbal warnings, parent(s)/guardian(s) consultations, and recommendations to the Troop Committee for suspension or expulsion. Adult leaders registered through the Golden Spread Council are encouraged to wear Class A uniform consisting of BSA official shirt with insignia properly placed, cap, shoulder loops, and closed toe shoes. Optional items are BSA official uniform shorts/pants, socks, belt, and Troop neckerchief. Adult leaders are expected to cover the cost of their uniform. If financial consideration is needed, contact the Scoutmaster, Troop Committee Chairman, or Treasurer. All contacts will be confidential. H. Boy Scout Handbooks Each Scout is required to have the current edition of the Boy Scout Handbook within two meetings of joining Troop 633. The Handbook is the primary record for Scout advancement and is necessary to pass all advancement requirements in Scouting. The Scout's Handbook is required at each Board of Review and should be brought to all Troop meetings and campouts. The Scout's name should be clearly marked on his Handbook. Scouts are required to have all advancement requirements signed and dated as requirement is passed (see Section R, Rank Advancement and Merit Badges). I. Troop/Patrol Meetings Troop 633 meets every Tuesday night, beginning at 7:00 p.m. and ending at 8:30 p.m. at a designated location. The Troop Committee as noted in Section E designates this meeting place. As a general guideline, Troop 633 does not meet Tuesdays immediately following weekend campouts / activities, four weeks immediately following summer camp, and 9

four to six weeks immediately following the year-end Christmas party. The Troop calendar is established by the Scoutmaster and Senior Patrol Leader based on input from the Scouts and coordination with the Troop Committee. The Troop calendar may be maintained by the Scoutmaster, and Assistant Scoutmaster, or a designated Committee Member. Scouts may determine by vote whether or not to meet during holidays, training sessions or any other conflicting circumstances. The Scoutmaster must approve any Troop meeting adjustments. As stated previously, parent(s)/guardian(s) are encouraged to attend weekly Patrol Meetings and Troop outings. Participation by fathers is essential in building godly character and responsible leaders. If parent(s)/guardian(s) are not able to attend, the Scoutmaster or one of the Assistant Scoutmasters should be contacted ahead of time to make arrangements. Scouts must be picked up on time after every meeting or outing by parent(s)/guardian(s) unless the Troop leadership receives permission from the parent(s)/guardian(s) to be picked up by others. If parent(s)/guardian(s) are not able to attend, Scouts should not be dropped off more than 15 minutes prior to scheduled meeting time and ONLY THEN IF A TROOP OFFICIAL IS PRESENT. Scouts shall arrive prior to the established meeting time and attend the entire meeting, except when special organized events conflict. A Scout is expected to participate and attend, unless excused by the Scoutmaster, at least two meetings in a given month. Scouts should contact their Patrol Leader and the Scoutmaster for any absences, preferably ahead of time if possible. A Scout with greater than 50% unexcused absences from regular Troop meetings over a three-month period may be subject to expulsion from the Troop. The goal is to teach responsibility, good communication, and common courtesy. Please note that Scouts must participate overall in approximately 75% of the activities of the Troop in order to advance in rank per Section R. Rank Advancement and Merit Badges. The general meeting format shall be as follows except as designated by the Senior Patrol Leader and the Scoutmaster: Pre-opening activity (10 min) Opening Ceremony (5 min) Announcements (10 min) Patrol Meetings (20 min) Inter-Patrol Activity (20 min) Skills Instruction (20 min) Scoutmaster Moment (5 min) 10

J. Patrol Meetings Each Patrol shall have a meeting once a week to review advancement progress, merit badge goals, camping/outdoor activities, and other issues specific to their Patrol. The Patrol Leader or the Assistant Patrol Leader shall facilitate these meetings at the Patrol Leader s discretion. Each member of the Patrol is expected to participate. The meeting should last no longer than 20 minutes. The goal is to learn and improve meeting facilitation, teambuilding, listening skills, communication skills, and planning techniques. K. Camping Every effort will be made to have one camping/outdoor activity per month. Troop 633 participates in Troop planned campouts as well as BSA organized camps. Troop planned camping expenses are determined by the Troop and paid from Scout dues. Scout dues must be current prior to monthly campouts. Dues are used to pay for camp food and supplies for Scouts (see Section N, Registration and Dues). Adults shall pay for and cook their own food on campouts. Generally, several adults purchase food and supplies for all adults attending and all the adults will split the cost. BSA organized camp (winter, spring, summer, fall) fees are paid from individual Scout accounts, which are subsidized by fundraising (see Section Q, Fundraising). BSA organized camp fees and deadlines for the same will be published and strictly followed. Completed and signed Permission Slip and applicable current health form(s) must be turned in by the designated time prior to the campout. Otherwise the Scout will not be allowed to participate in the campout. Items such as sodas, candy, gum, etc. on campouts will be allowed ONLY at the discretion of the Scoutmaster. All outing and camping transportation shall be in accordance to the BSA "Guide to Safe Scouting." Scouts are encouraged to tent together with two to four Scouts per tent. Adults are not allowed to tent with Scouts, with the exception of Parent(s)/Guardian(s) with their own Scout. The Parent(s)/Guardian(s) with their own Scout should only be considered if all other options have been exhausted. Adult leaders are reminded that a minimum of twodeep leadership is mandatory at all Scout functions. The goal is to build teamwork, promote the buddy system, become more independent, and maintain safety and accountability. 11

L. Emergency Treatment / Medical Needs In case of a medical emergency, the parent(s)/guardian(s) will be notified as soon as possible. In event parent(s)/guardian(s) cannot be reached, the injured person will be treated as deemed necessary by the leadership of the event. Every Scout and adult leader under age 40 attending BSA organized camp must have a physical every three years. Adults age 40 and over attending BSA organized camp must have a physical every year. Scouts with special medical needs must report this on the medical form(s) and coordinate with the Scoutmaster prior to camping trips and outings. M. Permission Slips The standard Troop 633 Permission Slip will be used for all campouts and other activities as required by the Scoutmaster. The completed, signed Permission Slip must be turned in by the established deadline or the Scout will not be allowed to participate. N. Registration and Dues Annual registration is covered by the sale of popcorn to the minimum goal amount established by the Troop Committee. This fee includes BSA supplemental AD&D insurance. Boys Life Magazine is available for an additional fee set by Council. The charter year for Troop 633 runs from January through December. Each registered Scout will be responsible to pay weekly dues in cash as set by the Troop leadership. Changes to the weekly dues shall be recommended by the Senior Patrol Leader, Patrol Leader(s), and Scoutmaster, and approved by the Troop Committee. The Patrol Scribe(s) will collect weekly dues at each Troop/Patrol Meeting, including Courts of Honor. Parent(s)/guardian(s) are encouraged to provide their boy opportunities to earn money to pay for their own weekly dues. The goal is to teach work ethic, responsibility, budgeting, planning, and the value of money. A portion of the Scout dues is designated for monthly Troop campouts for food and supplies for the Scouts. Adults shall pay for and cook their own food on campouts. The remaining portion of the Scout dues collected is designated for miscellaneous Troop/Patrol needs throughout the year as approved by the Senior Patrol Leader, Patrol Leader(s), and Scoutmaster (i.e. equipment, targets for rifle shooting, Troop scrapbook supplies, Troop t-shirts or caps, etc.). A letter or e-mail will be sent to the Scout and parent(s)/guardian(s) if dues are more than 60 days delinquent. Scouts are expected to pay dues for all Troop/Patrol Meetings, even if the Scouts are absent. Any Scout more than 60 days delinquent may not participate in any Troop meetings, activities or outings until dues become current. A Scout who does not become current within 90 days may have his membership in Troop 633 canceled. 12

If financial consideration for non-payment of dues is needed, contact the Scoutmaster, Troop Committee Chairman, or Treasurer. All contacts will be confidential. O. Checking Account Troop 633 holds two checking accounts. One is managed by the Troop Committee and holds Troop operational funds as well as Individual Scout Accounts. The second is managed by the Troop adult leadership and holds the Troop dues used for weekend camp food and supplies as well as miscellaneous needs. The Troop Committee has the authority, by greater than 2/3 quorum of Troop Committee members, to make bank account changes as necessary for the benefit of the scouting programs. The Troop Committee has approved the use of Individual Scout accounts. These individual accounts are intended for expenses such as equipment, supplies, and activities (i.e. Scout camps, Eagle projects, camp equipment, or special events as deemed by the Troop Committee). Scouts transferring to Troop 633 with individual Scout accounts shall complete a Scout Account Transfer form. This provides the contact information from the previous Troop/Den so that funds can be transferred to the Troop 633 checking account and tracked as a separate line item. All checks written from the checking account will require two (2) Troop Committee signatures that are approved on the checking account. All signatories of the checking account will be recommended by the Troop Treasurer and approved by the Troop Committee. No two members of the same family may sign on checking account. No signatory on the checking account will be permitted to sign a check addressed to herself/himself. Receipts are required on all purchases and must be turned into the Treasurer. All Troop purchases must be pre-approved by at least two of the following: (Excludes purchases paid from Troop dues) Scoutmaster Treasurer Troop Committee Chairman Unbudgeted items will be reviewed by the Troop Committee and approved based on funds availability. Troop Committee Members will review the Financial Reports monthly. 13

P. Troop Budget An annual Troop Budget for the next calendar year will be submitted by the Troop in July and approved by the Troop Committee at the August Committee meeting each year, in preparation for the Troop s major annual fundraiser in the fall. Q. Fundraising and Program Costs Fund raising is a very important part of the Troop operation. Fund raising pays for the majority of Troop needs such as the purchase of new Troop equipment, maintenance of Troop equipment and facilities, insurance, annual registration for Scouts and adults, licensing and maintenance of Troop trailer, and Troop camping/activities. All Scouts and parent(s)/guardian(s) are expected to participate in fund raising activities. The Troop s major annual fundraiser is typically Golden Spread Council s popcorn sales in the fall. Each Scout must achieve the designated sales goal as established by the Troop Committee for that given year in order to receive full benefit of budgeted items. If the Scout does not achieve the sales goal, the balance for the general fund will need to be paid by the Scout or the parent(s)/guardian(s). Payment should be coordinated with the Troop Committee Treasurer, due at the conclusion of the fundraiser. When a Scout joins the Troop after the fundraiser for that year s funds, the prorated annual program cost will be due to the Troop. Also, any equipment, supplies, and fees for activities including camp, needed by the Scout, must be paid by the Scout or the parent(s)/guardian(s) prior to the activity if the Scout does not achieve the sales goal. A part of all fund raising goes into the individual Scout accounts to be used for expenses such as equipment, supplies, and activities. The Troop Committee shall determine the allocation decisions. The individual Scout account shall be forfeited to the Troop general account if the Scout does not re-charter with BSA or has been expelled. If a Scout transfers to another Troop, his individual Scout account will be transferred to the receiving Troop. Eagle Scout special program costs: In order to encourage continued participation and leadership of younger Scouts, the following reduced program costs are established for Eagle Scouts. Minimum general fund annual fee: $40.00 Weekly dues: $0.00 Pay per cost of weekend campouts attended All fund raising requests must be presented to the Scoutmaster and Troop Committee in order to obtain approval from BSA. Allocation and purpose for any supplemental fundraising will be determined prior to the fund raising event. 14

R. Rank Advancement and Merit Badges Scouting provides many opportunities to learn skills and take part in adventures. Achievements are recognized by awarding badges of rank and merit. Rank Advancement: The ranks of scouting are Scout, Tenderfoot, Second Class, First Class, Star, Life, and Eagle. Rank advancement requirements are listed in the Boy Scout Handbook. The rank requirements become more challenging with each rank progression. Each prepares the Scout to be a better camper, hiker, Scout, leader, and citizen. Scouts are required to have all rank advancement requirements signed and dated as requirement is passed. Advancement requirements shall be signed by the Scoutmaster or Assistant Scoutmasters. As a general rule, Parent(s)/Guardian(s) should not sign their own boy s Handbook. Parent(s)/Guardian(s) can substantiate the requirement to the Scoutmaster or Assistant Scoutmasters. Completed requirements shall be promptly submitted by the Scout to the Advancement Committee Chair for processing through Troopmaster software. Upon completion of all requirements within a rank, the Scout must contact the Scoutmaster to schedule a Scoutmaster conference. This is an opportunity to review Scout progress and look ahead toward upcoming opportunities. The final requirement of each rank is a Committee Board of Review, which is scheduled by the Scoutmaster or Assistant Scoutmaster on behalf of the Scout. A Scout must participate overall in approximately 75% of the activities of the Troop in order to advance in rank. The general areas of participation are Troop/Patrol meetings, service projects, fundraisers, campouts, and outings. Boys not meeting the 75% level will not advance. It is expected that, at a minimum, a Scout progress at least one rank per year of membership up to and including the rank of Life. Patrol Scribes, Assistant Patrol Leaders, and Patrol Leaders are expected to review individual advancement progress during weekly Patrol meetings. The goal is to build responsibility, organization, planning, and accountability. Performance below this minimum level of advancement shall require a Scoutmaster s conference, and possible Board of Review, with the Scout, to develop a written performance goal for the next calendar year. Failure to meet the written goal shall require a second Scoutmaster conference with the Scout and Parent(s)/Guardian(s) to discuss advancement progress and goals. Merit Badge Advancement: Merit badges provide Scouts the opportunity to learn new skills and work with adult leaders in the community. With over 100 to choose from, merit badges are designed to teach service to others, outdoor adventures, environmental awareness, and value within family and the community. Earning merit badges can lead toward lifelong hobbies or rewarding careers. Each Scout must obtain and read the Merit Badge Booklet for the 15

Merit Badge he is currently seeking, as well as meeting ALL requirements described in the Pamphlet. The Troop Librarian has booklets for many of the merit badges. An approved Merit Badge Counselor and/or the Scoutmaster shall sign the fulfillment of the requirements for all Merit Badges. Completed requirements shall be promptly submitted by the Scout to the Advancement Committee Chair for processing through Troopmaster software and the BSA Golden Spread Council office. The Boy Scout Handbook provides further instruction on merit badges. Merit badges started at a BSA sponsored campout or Merit Badge University that are partially accomplished should be completed by the Scout in one of the following ways: 1) contact the original Merit Badge Counselor to coordinate, review, and sign open requirements as they are completed (preferred). 2) contact another BSA approved Merit Badge Counselor to coordinate, review, and sign open requirements as they are completed. 3) contact the Troop 633 Scoutmaster (or Scoutmaster designee) to coordinate, review, and sign open requirements as they are completed. *Note: current list of BSA approved Merit Badge Counselors www.goldenspread.org Scouts must show the Counselor or Scoutmaster the original paperwork from the initial Merit Badge Counselor each time requirements are reviewed and signed. Scouts must maintain all written and signed/approved Merit Badge documentation and worksheets for use if applying for Eagle Scout Rank. The overall goal of the Merit Badge process is to build effective communication, follow-up, and interpersonal skills while learning valuable new skills from a variety of Counselors. Adults may register to become Merit Badge Counselors through the BSA Golden Spread Council office. Rank advancement and merit badge cards shall be presented to the Scout(s) within the next two weekly Troop/Patrol Meetings following the earning of the award(s). Scout(s) will be recognized and awarded appropriate patches for their rank advancements, merit badges, and achievements at the subsequent Court of Honor. Scouts are encouraged to maintain advancement records in a binder or folder. Organization of advancement data will benefit the Scout when applying for Eagle Scout Rank through the local council. Advancement records largely consist of the Patrol Handbook with signed and dated requirements, rank advancement cards, merit badge cards, and merit badge worksheets. Other scouting awards and achievements are also appropriate. A Court of Honor shall be held quarterly for all awards and recognition of Scouts. Currently, Courts of Honor are scheduled for the second Tuesday of February, May, August, and November. Court of Honor dates are subject to change as approved by the Scoutmaster and Troop Committee. 16

S. Boards of Review Boards of Review will be staffed and held on a scheduled basis, as needed, during monthly Troop Committee Meetings. When requested by a Scout, a Special Board of Review may be held when requested by the Scoutmaster. Boards of Review may only be scheduled after a Scout s Scoutmaster Conference. The Board of Review consists of at least three Troop Committee members. The purpose of the Board of Review is to assess Scout progress at the completion of all requirements within a rank, gauge effectiveness of the program, and challenge and encourage the Scouts. The Troop Committee can provide constructive feedback to the Scout(s), Scoutmaster, and/or Parent(s)/Guardian(s) following the review. The Board of Review shall follow the procedures outlined in the Troop Committee Handbook. Parent(s)/guardian(s) of the Scout appearing before a Board of Review are asked to step out of the room during the review in order to give the Scout freedom and flexibility to perform on his own. A Scout appearing before a Board of Review will wear Class A Uniform and have his Boy Scout Handbook with him. A newly registered Scout may have the uniform requirements waived, if necessary during the eight meeting grace period. When the Troop Committee has approved the Board of Review, this completed requirement shall be promptly submitted by the Scout to the Advancement Committee Chair for processing through Troopmaster software and the BSA Golden Spread Council office. T. Service Projects Service projects are a central element of the scouting program and are even required to advance in the upper ranks. Service projects must demonstrate community service to others. General guidelines for institutions/organizations served are that they must be nonprofit and they may be a religious institution, school, or our community. Service projects may be completed individually, with family members, or with other members of the Patrol/Troop. As a common courtesy and a means of effectively communicating, Scouts should inform the Scoutmaster or their Patrol Assistant Scoutmaster when they are planning to perform a service project. Service hours for political campaigns are acceptable. However, Scouts should not identify themselves as Boy Scouts or be in uniform if they are campaigning for a specific candidate. 17

U. Conduct and Discipline All Scouts and adults shall exhibit behavior appropriate to the spirit and letter of the Scout Oath, Law, and Motto. One of the goals of Troop 633 is to teach our boys leadership skills in resolving conflict. Each Patrol Leader and his leadership team are encouraged to deal with discipline and conduct issues within their Patrol. They should use positive peer pressure from leaders in their Patrol to influence the misbehavior. They should ask for direction, as needed, from the Senior Patrol Leader and/or Patrol Assistant Scoutmaster. When misbehavior and disrespect by Scouts continue to occur, it will be addressed in the following sequence: Meeting with Patrol Leader, Senior Patrol Leader and the Patrol's Assistant Scoutmaster Conference with Scoutmaster Conference with Scout, Scoutmaster and parent(s)/guardian(s) The Scoutmaster or his representative will have final decision on the discipline of Scouts at all Troop activities. Scoutmaster has the authority to call parent(s)/guardian(s) to pick up Scout from event regardless of time or place of event if infraction is serious enough to warrant such action. Any electronic entertainment device shall be prohibited at any Scouting function unless approved in advance by the Scoutmaster. Possession of these articles without an expressed exemption shall be grounds for immediate confiscation of the article and possible expulsion of the Scout from the Scouting function. The cost for repair/replacement of any Troop equipment damaged by willful misconduct is the responsibility of the Scout and parent(s)/guardian(s). All persons participating in Troop 633 activities will abide by policies of the BSA and the operating procedures and By-Laws of Boy Scout Troop 633. 18

V. Grievances Grievances of Scouts will be handled in the same manner as listed above in the Discipline Section. The Troop Committee will handle grievances of parent(s)/guardian(s) of the Scouts. W. Changes to By-Laws Any changes to the By-Laws of Troop 633 must be approved by greater than 2/3 quorum of Troop Committee members and will be published and distributed to parent(s)/guardian(s) of the Scouts. 19

W. Troop 633 Membership Application / Annual Review of By-Laws BY SIGNATURE BELOW, THE SCOUT AND PARENT/GUARDIAN INDICATE THAT THEY ARE APPLYING FOR MEMBERSHIP IN TROOP 633 AND/OR THAT THEY HAVE READ AND AGREE TO ABIDE BY THE OPERATING PROCEDURES AND BY-LAWS AS DATED ABOVE. Boy s Printed Name Parent/Guardian s Printed Name Boy s Signature Date Parent/Guardian's Signature Date Circle One: Approved Disapproved Senior Patrol Leader's Signature Date (Alternately, each Patrol Leader may sign.) Signature means a majority of all Scouts in Troop 633 approve/disapprove. Circle One: Approved Disapproved Troop Committee Chairman's Signature Date Signature means a majority of all leaders of Troop 633 approve/disapprove. 20