PEOSH HAZARD COMMUNICATON PROGRAM Department of Environmental & Occupational Health & Safety Services (EOHSS)
PEOSH HAZARD COMMUNICATION PROGRAM Table of Contents I. PEOSH Hazard Communication Standard (HCS) 2 PAGE II. Who is covered by PEOSH-HCS at UMDNJ? 2 A. Full Coverage (Attachment #1) 2 B. Limited PEOSH-HCS coverage 2 III. Hazard Communication Program 3 A. Container Labeling 3 B. List of Hazardous Chemicals 3 C. Right-to-Know Surveys 3 D. Materials Safety Data Sheet (MSDS) 4 E. Employee Training 4 F. Universal Precautions 5 G. Emergency Contact 5 1
PEOSH HAZARD COMMUNICATION PROGRAM I. PEOSH - HAZARD COMMUNICATION STANDARD (HCS) Provisions of PEOSH Hazard Communication Standard include: Chemical hazard evaluation A written Hazard Communication Program Container Labeling and other forms of hazard warning Preparation, distribution, and maintenance of Material Safety Data Sheets (MSDS). Development and implementation of employee information and training program Trade secret The PEOSH Hazard Communication Standard (N.J.A.C. 12:100-7) applies to UMDNJ and UMDNJ employees who use or store hazardous chemicals or products containing hazardous chemicals. A hazardous chemical is defined as a chemical which is a physical hazard or a health hazard (N.J.A.C. 12:100-7.3). The purpose of this standard is to ensure that the hazards of all chemicals produced or imported are evaluated, and that information regarding the hazards of the chemicals is passed on to employers and employees through the Hazard Communication Program. UMDNJ, as a public employer, must comply with the following applicable provisions of the PEOSH-Hazard Communication Standard (2004) o A written Hazard Communication Program o Container labeling and other forms of warning o Maintenance and distribution of MSDS o Employee training in Hazard Communication and the New Jersey Right to Know Act (1993) o Submit of RTK Survey annually on July 14 o Conduct a full RTK inventory of the university every 5 years o Make RTK Surveys available to the employees when requested o RTK posters and RTK brochures II. WHO IS COVERED BY PEOSH-HCS AT UMDNJ? A. Full coverage (Attachment #1) Attachment #1 lists all departments and job titles of UMDNJ staffs who use or store hazardous chemicals. B. Limited PEOSH-HCS coverage: Employees from Shipping/Receiving and General Store with chemicals in sealed containers with limited exposure to chemical hazards. 2
Laboratory personnel covered under Occupational Exposure to Hazardous Chemicals in Laboratory Standard 29 CFR 1910.1450. Limited coverage provisions: o Ensure container labels are not be defaced or removed o MSDSs and HSFSs can be accessed at all times o Employee training the event of a chemical spill or leak. III. HAZARD COMMUNICATON PROGRAM A. Container Labeling All hazardous chemical containers received by UMDNJ must be properly labeled by the manufacturer and the hazard is fully evaluated. Container label must have: o Hazard Warnings in either words (flammable, corrosive etc.), or symbols (DOT labels), or picture. o Name and address of the manufacturer Container label must list any target organs affected by the product. Container label must be readable, prominently displayed and must not be defaced. If the hazardous product is transferred from a large container to smaller containers (less than 2 liters) to be used on site, the new container must comply with NJRTK Act including: o Five top ingredients including water o All hazardous ingredients at 1% or above o All carcinogen ingredients at 0.1% or above B. List of Hazardous Chemicals EOHSS has developed and maintained a Master Chemical Inventory Database using the CHEM Master 2000 program. The inventory listing includes product names, ingredients, inventory quantity, storage location, storage condition and MSDS. This program is administered by the Environmental Coordinator of EOHSS. Attachment 2 lists locations where chemical inventory listing and hard copies of MSDS are available to employees. The inventory listing is updated every year in March and each time there is a new hazardous products received. C. Right to Know Surveys The New Jersey RTK Survey is submitted to the NJDHSS on July 14 every year. Copies are distributed to the local fire department, police department, health agencies and the campus libraries. Availability of RTK Surveys: 3
Employees can review the RTK Surveys at the following UMDNJ locations: o EOHSS Department SSB 443, Newark campus o Newark campus - Library o New Brunswick campus Library o Piscataway campus Library o Stratford campus Library o Scotch Plain EOHSS office D. Material Safety Data Sheet (MSDS) All hazardous chemical products received by UMDNJ must have MSDS. If the MSDS is not received with the shipment, Receiving department should contact the manufacturers for the missing MSDSs. Employees should have access to the MSDS at all times during their work shifts. All MSDS locations are listed in Attachment # 2. Employees can also access to MSDS electronic copies and Hazardous Substance Fact Sheets (HSFS) from EOHSS website: http://www2.umdnj/eohssweb/msds/html Supervisors at each location have the responsibility to forward a copy of MSDS of any new chemical products to EOHSS Department to update the Master Chemical Inventory Database. EOHSS will assist the department to obtain MSDS from the manufacturer if requested. E. Employee Training Initial training for new employees prior to job assignment. Refresher training every 2 years to all employees continuing to be exposed to hazardous chemicals or when a new hazard is introduced to the job site. Training content: o Applicable provisions of the PEOSH-Hazard Communication Std. o Applicable provisions of the RTK Act (survey, labeling, posters) o Location and availability of the written hazard communication program o How to access MSDS, HSFS and RTK Surveys. o Method to identify and recognize hazardous materials o Discussion of physical & health hazards and how to control the exposures to hazardous products (flammable, corrosive, toxic, reactive, carcinogen, mutagen and teratogen). o Review MSDS of specific hazardous products o Copy of RTK brochure in hand-out materials. Training records: All training records are kept at EOHSS Department, SSB-443 4
F. Universal Precautions Minimize all chemical exposures Provide adequate ventilation Keep exposures below OSHA Permissible Exposure Limit (PEL) Employees must have appropriated PPE when handling hazard chemicals No smoking or eating allowed where chemicals are used and stored G. Emergency Contact Public Safety should be contacted for all emergencies at UMDNJ: Newark campus 2-4490 Piscataway campus 5-4000 New Brunswick campus 5-4000 Stratford campus 7-7777 Camden campus 7-7777 Satellite offices Contact the closest campus Public Safety 5
TABLE - 1 UNIVERSITY OF MEDICINE & DENTISTRY OF NEW JERSEY JOB TITLES COVERED BY PEOSH - HAZARD COMMUNICATION STANDARD Facility Central Administration JOBS REQUIRED TO ATTEND HAZCOM DEPARTMENT TRAINING (NJAC.12:100-7) Housekeeping Supervisors, Environmental Physical Plant - Environmental ServicesService Workers. EXEMPTION FROM HAZCOM TRAINING Administrative staff Central Administration Physical Plant - Maintenance Supervisors, Mechanical System Mechanics, Electrician, Painter, Plumber, Electrician, Facility mechanics, HVAC mechanics, Trade helper Administrative staff Central Administration SPD - Print Shop Supervisor, Offset printing operators Administrative staff Central Administration SPD - Shipping/Receiving, Chemical Store Room Supervisor, Material handlers Administrative staff Dental Clinics All departments Dental Assistants, Dental Technicians Medical Clinics All departments Technicians, Nurses and Nursing assistants (including per diem), Nurse Managers, Asst. Nurse Managers. Medical School Animal Research Facilities (Vivarium) Animal handlers, Cage Washers Administrative staff JOBS REQUIRED TO ATTEND LAB SAFETY TRAINING (29CRF 1910.1450) Vetenary Technicians, Research staff UBHC Nursing, Extended Treatment Nurses, Supervisors of kitchen & wood shop Other staff Research staff University Hospital Ambulatory Care Services Technicians, Nurses and Nursing assistants (including per diem), Nurse Managers, Asst. Nurse Managers, Phlebotomist Administrative staff University Hospital Anesthesia Nurses, Technicians, Technologists Administrative staff
TABLE - 1 UNIVERSITY OF MEDICINE & DENTISTRY OF NEW JERSEY JOB TITLES COVERED BY PEOSH - HAZARD COMMUNICATION STANDARD Facility DEPARTMENT JOBS REQUIRED TO ATTEND HAZCOM TRAINING (NJAC.12:100-7) EXEMPTION FROM HAZCOM TRAINING University Hospital Cardiology & Cardiovascular Services Technicians, Technologists Administrative staff University Hospital Cardiorespiratory Supervisors, Technicians, Technologists Administrative staff Nurse Managers, Nurse Asst Manager, Nurses, Nursing assistant, Technicians, Technologists, EMS staff University Hospital Emergency Department Administrative staff Cashiers, dietitian, food University Hospital Food Services Cooks, Sanitation staff server University Hospital Infection Control Technicians, Technologists Administrative staff Nurse Managers, Nurse Asst Manager, OR, Same day Surgery, Medical Nurses, Nursing assistant, Technicians, University Hospital Special Procedures, Central Sterile Technologists Administrative staff University Hospital Pathology Phlebotomist Admin staff, Lab Technicians, Medical Technologist JOBS REQUIRED TO ATTEND LAB SAFETY TRAINING (29CRF 1910.1450) Lab Tech, Medical Tech, Research staff Nurse Manager, Asst Nurse Manager, University Hospital Patient Care Services Nurses, Nursing assistants (including per diem), Cert Nursing Asst. Administrative staff, Unit clerk University Hospital Pharmacy Pharmacist Pharmacy Technician University Hospital Radiation Oncology Supervisors, Technicians, Technologists Administrative staff University Hospital Radiology Supervisors, Technicians, Technologists Administrative staff
TABLE - 2 UMDNJ - NEWARK CAMPUS & SATELLITES CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access ADMC PP-Environmental Services Yes Hard copies ADMC-5 Shop, ADMC-10, #1002 ADMC PP-Maintenance Yes Hard copies ADMC-5 Operation Shop ADMC Research Labs Electronics EOHSS website BHSB PP-Maintenance & Env. Svcs Yes Hard copies B-1442 DOC Ctr of Oral Health Yes Hard copies 7700 DOC OB/GYN clinic Yes Hard copies 5100 DOC Ophthamology clinic Yes Hard copies 6100 DOC Pediatrics Yes Hard copies 4100 DOC Physical & Med. Rehab clinic Yes Hard copies 3300 DOC PP-Environmental Services Yes Hard copies UH-B212 DOC PP-Maintenance Yes Hard copies LL-0100 DOC Same Day Surgery Yes Hard copies LL-0400 EMS (Cabinet St.) EMS Yes Hard copies Lunch room George Smith Library PP-Maintenance & Env. Svcs Yes Hard copies LB-01 ICPH All Research Labs Yes Electronics EOHSS website ICPH Animal Research Quarter Yes Electronics Department Library ICPH PP-Environmental Services Yes Hard copies Basement - Hallway ICPH PP-Maintenance Yes Hard copies Basement - Hallway MSB All Research Labs Yes Electronics EOHSS website MSB-Library (A level) Ctr for Emerg & Re-Emerg Pathog Yes Electornics EOHSS website MSB Animal Research Facility Yes Hard copies MSB-A602 MSB Hazardous Waste Room No Electronics EOHSS website MSB/NJDS PP-Environmental Services Yes Hard copies MSB-A552, MSB-A574 MSB/NJDS PP-Maintenance Yes Hard copies MSB-A552 NJDS Dental Clinics Yes Electronics Clinical Affairs C-816 NJDS Research Labs Yes Electronics EOHSS website Offsite Dental Clinics Clinical Affairs Yes Hard copies On site Power Plant PP-Maintenance Yes Hard copies Control room SSB Chemical storage (vendor) Yes Hard copies GB-Shop SSB EOHSS Yes Electronic ChemMaster 2000 (SSB-443) SSB EOHSS Yes Hard copies SSB-443 SSB PP-Environmental Services Yes Hard copies GA-02 SSB PP-Maintenance Yes Hard copies GA-02, GB-Shop SSB PP-Boiler room Yes Hard copies Boiler room University Hospital Ambulatory Care Services Yes Hard copies Main office and clinics University Hospital Cardiorespiratory Yes Hard copies B-220 University Hospital Central Sterile Yes Hard copies A-207 University Hospital Clinical Laboratories Yes Electronics EOHSS website University Hospital Dental Surgery Yes Hard copies C-401 University Hospital Emergency Room Yes Hard copies C-370 University Hospital EMS - North Star Yes Hard copies J Level
TABLE - 2 UMDNJ - NEWARK CAMPUS & SATELLITES CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access University Hospital Food services Yes Hard copies B-162 ajacent Diet Office University Hospital General Chemical Store Yes Hard copies A-103 University Hospital Medical Special Procedures/SDS Yes Hard copies E-178 University Hospital Nursing Department Yes Hard copies UH-H343 University Hospital Perioperative - Operating room Yes Hard copies E-117, OR Center Core University Hospital Pathology Labs Yes Electronics EOHSS website Patient Care Services (critical care, cardiac, psychiatry, medicine, family health) Yes Hard copies All patient care units University Hospital University Hospital PP-Environmental Services Yes Hard copies B-212 University Hospital PP-Maintenance Yes Hard copies A-217 University Hospital Print Shop Yes Hard copies A-123 A-1020 (Hallway outside the Simulator Room University Hospital Radiation Oncology Yes Hard copies Electronic / University Hospital Radiology Yes Hard copies EOHSS website/c-320
TABLE - 3 UMDNJ - PISCATAWAY CAMPUS & SATELLITES CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access 172 New St., New Brunswick Redirect Program Yes Hard copies Main office 195 New St., New Brunswick NB Partial Hospital Program Yes Hard copies Main office CABM PP-Environmental Services Yes Hard copies Housekeeping closet, Basement COPSA COPSA Yes Hard copies Main office CTR Children's Transition Res. Yes Hard copies 653 Hoes Lane, First floor office MICA-Cherry Hill MICA Yes Hard copies Main office RWJMS - Research Tower Print Shop Yes Hard copies Basement, CB-32 RWJMS - Research Tower Chemical Store Room Yes Hard copies Basement RWJMS - Research Tower PP-Environmental Services Yes Hard copies SB-01 RWJMS - Research Tower PP-Maintenance Yes Hard copies CB-27, CB-28 RWJMS - Research Tower Research Laboratories Yes Electronic EOHSS website RWJMS - Research Tower Addition Vivarium Yes Hard copies Basement, RB-01 School of Public Health- Building for Research Laboratories Yes Electronic EOHSS website School of Public Health- Electronic / Building for Research Vivarium Yes Hard Copies EOHSS website, Basement South Brunswick SB Partial Hospital Program Yes Hard copies Suite 106 UBHC PP-Environmental Services Yes Hard copies Housekeeping room, D-1 UBHC Adolescent Day Treatment Yes Hard copies C-229 UBHC CARRI Yes Hard copies A-200 UBHC Clinical Laboratory Yes Hard copies C-235, EOHSS Website UBHC Acute Day Hospital Yes Hard copies A wing, nursing station UBHC Inpatient Yes Hard copies A wing, nursing station UBHC Education Yes Hard copies A-126 UBHC Food Services Yes Hard copies Cafeteria, manager office UBHC Acute Psychiatric Services Yes Hard copies C-101
TABLE - 4 UMDNJ - NEW BRUNSWICK CAMPUS & SATELLITES CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access Cancer Institute of New Jersday Oncology Yes Electronics EOHSS website Chandler Health Ctr Medicines Yes Hard copies Clinic Chandler Health Ctr Dental clinic Yes Hard copies Clinic Chandler Health Ctr Laboratory Yes Hard copies Clinic Clinical Academic Building PP-Environmental Services Yes Hard copies CAB - B-002 and B-003 Clinical Academic Building PP-Maintenance Yes Hard copies CAB - B-002 Clinical Academic Building Receiving Yes Hard copies CAB-1014 Clinical Academic Building Internal Medicine Yes Hard copies CAB-5100, CAB-5200 Clinical Academic Building OB/GYN Yes Hard copies CAB-4200 Clinical Academic Building Pediatrics Yes Hard copies CAB-6100 Clinical Academic Building Surgery Clinics Yes Hard copies CAB-4100 Clinical Academic Building Women's Health Yes Hard copies CAB-6100 Medical Education Building Vivarium Yes Hard copies MEB-622 Medical Clinics (Hillsborough, Monument Square, Somerset) Family Medicine Yes Hard copies On site nursing station Reproductive Endocrinology & Fertil OB/GYN Yes Hard copies Nursing station, Ste 108 Reproductive Endocrinology & Fertil OB/GYN Clinical Lab Yes Electronics EOHSS website
TABLE - 5 UMDNJ - STRATFORD CAMPUS & SATELLITES CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access Academic & Wellness Ctr PP-Environmental Services Yes Hard copies ES - Storage (1st floor) Academic & Wellness Ctr PP-Maintenance Yes Hard copies Mechanical room, boiler room Academic & Wellness Ctr Media Yes Hard copies Dark room, Graphic art room Medical Clinics Family Medicine & Pediatrics Yes Hard copies Cherry Hill, Hammonton, Marlton, Sicklervilee, Williamstown, Washington Twp, Mt Laurel Medical Clinics Headache Center Yes Hard copies Moorestown Medical Clinics Internal Medicine Yes Hard copies Cherry Hill, Washington Twp, Voorhees Medical Clinics OB/GYN Yes Hard copies Hammonton, Washington Twp Medical Clinics Surgery Yes Hard copies Voorhees, Washington Twp University Doctor's Pavilion Family Practice & Pediatrics Yes Hard copies UDP-A2300 University Doctor's Pavilion OB/GYN Yes Hard copies UDP-2500 University Doctor's Pavilion Surgery Yes Hard copies UDP-2600 University Doctor's Pavilion Physical Therapy & Wellness Yes Hard copies UDP-1200 University Doctor's Pavilion Internal Medicine Yes Hard copies UDP-3200 University Doctor's Pavilion Back Pain Center Yes Hard copies UDP-2600 University Doctor's Pavilion Center of Aging Yes Hard copies UDP-1800 University Education Ctr PP-Environmental Services Yes Hard copies Storage University Education Ctr PP-Maintenance Yes Hard copies Carpenter Shop, Mechanical room University Science Ctr All research labs Yes Electronic EOHSS Website University Science Ctr PP-Environmental Services Yes Hard copies ES - Storage University Science Ctr PP-Maintenance Yes Hard copies Boiler room, Penthouse Mechanical room University Science Ctr Vivarium Yes Hard copies Vivarium office
TABLE - 6 UMDNJ - CAMDEN CAMPUS CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access Educational Research Building All research labs Yes Electronics EOHSS website Educational Research Building Physical Plant - Maintenance Yes Hard copies ERB-B27 Educational Research Building Physical Plant - Environmental Svsc Yes Hard copies ERB-B24 Educational Research Building Vivarium Yes Hard copies ERB-420 EMS building (1000 S.10th St.) EMS Yes Hard copies EMS office EMS building (1000 S.10th St.) Environmental Service Yes Hard copies ES storage EMS building (1000 S.10th St.) Logistical Services Yes Hard copies Logistical Svcs Cage
TABLE - 7 UMDNJ - SCOTCH PLAIN CAMPUS CHEMICAL LISTS AND MSDS LOCATIONS Building Department/Unit Chem List MSDS MSDS Access SHRP-Health Building Dental Education Yes Hard Copies SHRP-426 SHRP-Health Building Cytotechnology Yes Hard Copies SHRP-526 SHRP-Health Building PP - Environmental Svcs Yes Hard Copies SHRP-304 SHRP-Health Building Medical Diagnostics Sonograph Yes Hard Copies SHRP-309 SHRP-Health Building Medical Lab Tech Yes Hard Copies SHRP-528 SHRP-Health Building Physical Plant - Maintenance Yes Hard Copies SHRP-326