REGULAR MEETING -Page 1 - CALL TO ORDER Mayor Pro Tem Gluschke called the meeting to order at 5:30 p.m. ROLL CALL PRESENT: Mr. Johnston, Ms. Gluschke, Mr. Wenke, Mr. Clince, Mr. Thornburg and Mr. Nordyke ABSENT: Mayor Veltrie PLEDGE OF ALLEGIANCE Mayor Pro Tem Gluschke led the Pledge of Allegiance OTHERS PRESENT Bill and Roxie Cullison, Custer County Senior Citizens Center, Bill Gillette, 401 4 th Street, Jillian Ward, Wet Mountain Tribune, Larry Luikart, Sentinel, Dale Mullen, 543 Panorama Drive, Gary Holycross, 106 S. DeWalt Street, Silver Cliff, William A. Miller, 1008 Shoshone Drive, Mike and Dee Wilhite, 3675 CR 328, Mike Hess, 933 Matterhorn Circle, Cindy Howard, 57975 S. Hwy 69, Ken Culpin, 106 S. 4 th St., Jan Lee, P. O. Box 1595, Robyn Wallerich, 556 CR 192, Angela Arterburn, 409 Main St., Elizabeth Maestas, 615 Main St., Cathy Snow, 103 Main St., Karen Loucks Rinedollar, 308 Main St., Charlene and Jim Rohr, P. O. Box 676, Sam Frostman, 1280 Matterhorn Circle N., Chuck Keyes, 600 Black Cloud Circle, Ben Lentz, 5295 CR 129, Jim Bradburn, 99 Bradburn Rd., Cotopaxi, Jane and Dick Morton, Colorado Springs, Jay Printz; Jerry Keffer; Alan Clark, Kathy Reis and Gail Perkins APPROVAL OF MINUTES Mr. Wenke moved and Mr. Clince seconded the motion to approve the minutes of the August 5, Regular Meeting and minutes of the July 28 and August 11 Special Meetings. Motion Carried. TREASURER S REPORT GENERAL FUND CHECKING: $ 39,536.93 CONSERVATION TRUST FUND: $ 6.80 MUNICIPAL COURT CHECKING: $ 50.00 EXPENDITURES FOR SEPTEMBER 2014: GENERAL FUND: $ 26,379.00 CONSERVATION TRUST FUND: $ 0.00 BALANCE IN ALL ACCOUNTS: GENERAL FUND CHECKING: $ 158,595.94 SUMMIT ACCOUNT $ 261,287.62 MUNICIPAL COURT CHECKING: $ 3,195.56 CONSERVATION TRUST FUND: $ 16,013.87 TOTAL C.D s PLUS INTEREST: $ 672,340.30 Mr. Johnston moved and Mr. Wenke seconded to approve the Treasurer s Report. Motion carried.
TUESDAY, SEPTEMBER 3, 2014 -Page 2 - APPROVAL OF BILLS Mr. Johnston moved and Mr. Clince seconded the motion to allow and pay all bills. Motion carried. OLD BUSINESS a. Consideration of request to approve the proposal from TTG for the Capital Improvements Asset Inventory plan Clerk Reis informed the board that Tmad Taylor & Gaines (TTG) and Clifton Larsen Allen (CLA) sent a revised proposal after meeting with the staff and Trustee Wenke. The revisions include removing #1 Field capture data for $6,000.00 and all of the options (at the bottom) except for #3, Long-term Town-wide financial projection for $12,000.00 for a total of $25,300.00. DOLA would give us a grant for half of that amount. Christy Culp of DOLA suggested that if we choose to accept the TTG and CLA proposal the motion should be stated as "Accept the proposal from TTG & CLA and allow the mayor to sign the contract with TTG & CLA after the purchase order is received from DOLA". There was concern about whether a small town such as Westcliffe really needs a program like this and Trustee Wenke indicated that he considers it an effective tool and that with the additional grant from DOLA it will be money well spent. Trustee Clince added that this plan would help utilize what the town has, minimize waste and allocate money for the future. Clerk Reis added that it would be reviewed each year at budget time and can be revised if needed. Mr. Johnston moved and Mr. Nordyke seconded the motion to accept the proposal from TTG & CLA and allow the Mayor Veltrie to sign the contract with TTG & CLA after the purchase order is received from DOLA. Motion carried. b. Consideration of request to approve Resolution 3-2014 to amend the 2014 budget Clerk Reis presented two options to amend the 2014 budget. The difference is Option 2 has an additional $15,000.00 for lighting. If the Board opts for Option 2, the town will not get the town sign between the Westcliffe and Silver Cliff because the DOLA grant can only be spent for either lights or the town sign, but not both. For the town sign, CART will provide the design, cost and present a resolution to both towns for approval. The price of the sign cannot go over $6200.00 which includes $5,000 from DOLA and 25% from CART. It was suggested that the WeatherBug be
-Page 3 - OLD BUSINESS CONTINUED postponed for a year so that the Town could have both the town sign and the lights. The lighting can be completed this year, as Black Hills will donate a couple of lights and install them and the town sign must be installed by April 2015. Mr. Johnston moved and Mr. Clince seconded the motion to approve Resolution 3-2014 to amend the 2014 budget to Option #2. Motion carried. NEW BUSINESS a. Consideration of request to approve Resolution 4-2014 vacating three easements at the property described as Lots 1 and 2 of Howard Minor Subdivision Cindy Howard spoke to the Board regarding a housekeeping item in vacating three easements on her property. The Town needs to make it official allowing it to be recorded at the Custer County Courthouse. One easement was a Round Mountain deeded easement that they deeded back to her, she owns it but it made it on the original plat. The other two were easements that Kit Shy originally platted, but according to Round Mountain and Pete Michaelson, there are no easements to vacate. After talking to Mr. Shy, Round Mountain and Mr. Clark they decided to amend the plat. Mr. Wenke moved and Mr. Johnston seconded the motion to approve Resolution 4-2014 vacating three easements at the property described as Lots 1 and 2 of Howard Minor Subdivision. Motion carried. b. Consideration of request to approve the homecoming parade October 4 th Mr. Holycross from Custer County Schools requested a road closure on Saturday, October 4 at 10:30 a.m. departing the school west on Main Street to Adams, left at Adams to Rosita, north on 2 nd Street to Main Street and back to the school. The motion for this was made in item d. c. Consideration of request to approve the annual toy run Wild Bill requested that his Eighth Annual Toy Run follow the homecoming parade on October 4 at 10:30 a.m. The motion for this was made in item d.
-Page 4 - NEW BUSINESS CONTINUED d. Consideration of request to approve the Arts Hullabaloo parade October 4th Angela Arterburn representing Art's Hullabaloo is requesting to follow the Homecoming Parade on October 4 at 10:30 a.m. to promote and celebrate the arts in the community. This is part of an all-day event throughout town. Mr. Clince moved and Mr. Nordyke seconded the motion to approve the homecoming parade, Wild Bill's Annual Toy Run and the Arts Hullabaloo parade on October 4th. Motion carried. e. Consideration of request to approve the July 4, 2015 parade-wild West Cowboy Church Mike Hess, President of Mountain Publishing Company, Sangre de Cristo Sentinel and Mike Wilhite, Trustee of the Wild West Cowboy Church (WWCC), co-sponsors of the 2014 parades requested road closures for May 23 and July 4, 2015. They also asked to include the Custer County Democratic Central Committee as a third sponsor. Mr. Hess and Mr. Wilhite drafted a letter to the Patriots asking them to reconsider their marching methods and sent it to the Democratic Central Committee for input on the letter. They have not heard back from Mr. Williams therefore, that letter has not gone out. Clerk Reis advised the Board to read a letter from Mr. Williams before responding. Mayor Pro Tem Gluschke stated that the letter from Mr. Williams indicated they have not received the letter, she added that she would like to table this item until both parties come back to show they are working together as a community. It was also pointed out in the letter from Mr. Williams that the two obstacles preventing a unified parade effort was the Second Amendment Rally and the display of firearms as props during the parade. The WWCC and the Sentinel indicated that they do not have control over parade participants and a Trustee asked if that is the case, because this Trustee was under the impression that the sponsors of the parade could say yay or nay to participants of a parade. Mr. Wilhite stated that their plan is to be all-inclusive and the sponsors of the parade are obligated to follow discrimination laws in Colorado. Attorney Printz clarified that only a protected class cannot be excluded from a parade, this includes LGBT, certain religions, ethnicity and several other classes. After further discussion about the parade Attorney Printz suggested that this be tabled and continue when all sponsors of the parades can come back together with a cohesive
-Page 5 - NEW BUSINESS CONTINUED plan. Mr. Hess advised the Board that they would not be doing the Christmas 2014 Parade as originally planned. f. Consideration of request to approve Ord. # 6-2014 a lease with J.W. Roth property - a portion of Block 4 in Adams Addition to the Town of Westcliffe Amendment of Filing No. 1 Attorney Printz advised that Mr. Roth purchased the Paul Snyder/Marty Frick property that the Town leases for parking during events and is receptive to signing a lease with the Town of Westcliffe. The lease is identical to the lease with Marty Frick and if the Board chooses to approve it, he will have it ready for Mr. Roth to sign the next time he is in town. Mr. Clince moved and Mr. Wenke seconded the motion to approve Ord. # 6-2014 a lease with J.W. Roth property - a portion of Block 4 in Adams Addition to the Town of Westcliffe Amendment of Filing No. 1. Motion carried. g. Consideration of installing stops signs at 2nd and Rosita and 2nd and Main Mr. Keffer advised the Board that both vehicle and foot traffic on Second Street has increased and it would be a good idea for a stop sign at Second and Rosita. He does not see a reason for a stop sign on Main Street at Second Street because when traffic going east and west is backed up and people who are parked on Main would not be able to back out. Ms. Johnston moved and Mr. Clince seconded the motion to of installing a stop sign at 2 nd and Rosita Motion carried. h. Sheriffs 2 nd quarter report Sheriff Jobe was not in attendance to present the Sheriff's Second Quarter Report. i. District 13 meeting October 9 Clerk Reis requested that all board members and staff let her know by e-mail or phone if they are able to attend the District 13 meeting in Florence on Thursday October 9. It was agreed the Town would pay for the board members, staff and spouses. The purpose for
-Page 6 - NEW BUSINESS CONTINUED the meeting and dinner is for Sam Mamet from the Colorado Municipal League to give an update and for networking purposes with the municipalities that are in District 13. j. Update on 4th Street Mr. Clark advised that the sidewalk in front of 105 South Fourth Street has been fixed and the alley work is almost finished. The handrail to go around the culvert was approved by Mr. Keffer to be fabricated for $363.00 and installed for $165.00. A quote from Martin Marietta for $5,900.00 has been received to replace the existing catch basin on Main Street, in front of the Courtyard Inn to improve the drainage which needs to be approved by the Board. When asked why the culvert by Custer County School and Family Dollar in Silver Cliff will not be fixed first, Mr. Clark indicated both locations will be fixed but the culvert in Silver Cliff is part of the TAP Grant. If the Town is awarded the grant, it will be fixed in 2016 with grant funds. ACTION Mr. Wenke moved and Mr. Nordyke seconded the motion to replace the drop structure at 410 South Main Street. Motion Carried. Nays -Mr. Johnston k. Update on the Senior Center- Bill Cullison Mr. Cullison from the Senior Center reported the following: Nutrition Meals that are served on Tuesday, Wednesday and Thursday average 38 people per day Meals on Wheels that was averaging 4 to 6 people last month, is up to 10 people Heat, vent and air conditioning is in service and everyone is comfortable and ready for winter They are upgrading their kitchen facility, Black Hills Energy and Challenger Electric will be doing the work They have applied for a USDA grant to be Handicap Accessible The ice cream social netted $75.00 and they donated the money to the Cancer Walk They are looking for a storage shed to put on a small piece of land that the Town of Silver Cliff donated. They want to replace the dining room floor and to paint the interior
-Page 7 - NEW BUSINESS CONTINUED l. Presentation for the idea that Westcliffe become a Certified International Dark Sky community The President of Dark Skies of Westcliffe, Mr. Bradburn explained International Dark Skies is a non-profit U.S. based organization for the preservation of dark skies throughout the country. Of the eight locations that meet the IDA requirements, six are in the U.S. and two in Europe. The request was not for monetary input from the Town, but the need is for the Town to submit the request. Once Westcliffe achieves the prestigious designation it will be on a registry that covers the world and would increase the tourism in our town. Westcliffe has one of best dark skies in the country and communities that have dark skies have realized that it is a benefit to the town. He pointed out the heritage that this provides is something for generations to come and we should preserve that aspect. Mr. Bradburn introduced Jane Ambrose Morton, 2007 Female Cowboy Poet of the Year who read her poem "New Neighbors" about how lights water down the beautiful starry skies. Ben Lenth of San Isabel Land Protection Agency is looking into installing a telescope at the Bluff. Main Street Manager, Karen Loucks Rinedollar spoke in support of Dark Skies and indicated that it could be a positive impact on Westcliffe. According to Mr. Bradburn, the community has met all of the criteria needed, they have had several dark skies events and three measurements have been completed They are going to talk to Silver Cliff as well, but at this point they only need the support from Westcliffe Board of Trustees. There were questions about streetlights and Mr. Keffer indicated that changing to LED automatically makes them dark sky compliant and the period lighting and new fixtures are dark skies compliant as well. Attorney Printz requested samples of such an ordinance and would like to approve the ordinance restrictions before the Board does. The Board was in full support of this initiative at this time. ADDITIONS TO AGENDA There were no additions to the agenda.
-Page 8 - STAFF & COMMITTEE REPORTS a. Report from Town Clerk Reis TAP Grant Update Clerk Reis handed out copies of the three year Transportation Alternatives Program (TAP) Grant Application and explained that the staff worked together as a team to put it together, finalize, and deliver it on August 28 to CDOT in Pueblo. The deadline was by September 1, scoring by September 26; presentations by October 6, in Florence and grant awards are by November. The only change required was on the design plan, which according to Wendy Pedit of CDOT should be increased from $54,000.00 to $150,000.00. Year 2, (2016) the funding amount is $ 429,839.00 and Mr. Clark explained that it would include curbing, sidewalk, gutters and lighting on Main Street from 2 nd Street to 6 th Street. Year 3, (2017) the funding amount is $302,408.00 and includes a drainage project. The Town is asking CDOT to fund 80% of the three-year project. The next step is to contact DOLA with the same grant request to get even more funding in order to keep the Town's cost down. Clerk Reis requested from the Board that Mr. Clark, who worked from home on this project, be reimbursed for the use of his plotter, ink and paper for the project. Mayor Pro-Tem Gluschke asked that $150.00 be paid to Mr. Clark and asked the staff to submit to the Board the amount of time worked on the project. CIRSA Insurance The property and casualty insurance quote for 2015 is $6,898.00; in 2014, it was $6,840.00. Clerk Reis added that Mayor Veltrie would need to sign-off on it and the invoice will arrive in January of 2015. Vacation Leave The Board approved a vacation request from Clerk Reis for September 25 October 3, returning on Monday, October 6. b. Report from Streets & Parks, Mr. Keffer Trees Mr. Keffer received positive feedback on the newly planted trees along Main Street. Jones Theater Anne Relph has had gutter problems for years on the east side of the Jones Theater building. New gutters were installed two years ago have been leaking ever since. The Town laid a new sidewalk in the same area and she was informed that another gutter
-Page 9 - STAFF & COMMITTEE REPORTS ADJOURN would need to be installed. She would like the Town to help pay for it and though it will not happen right away, it will have to be addressed. Traffic Concern A citizen that uses an alley at Miller Automotive would like the town to put a convex mirror, so he can see people who are walking down the sidewalk. It was suggested that installing a stop sign instead of a mirror is a better idea and the Board agreed. Streets When questioned about the hole on Second Street, Mr. Keffer said it should have been patched by Round Mountain. There is an ordinance regarding the issue and it gives two weeks to be completed. Discussion was held about what steps should be taken to insure that it be fixed. It was suggested that the matter should be discussed with Round Mountain to arrive at a conclusion. Rodents The subject of prairie dogs was raised and an environmentally safe chemical to rid them, since Mr. Keffer has his pesticide license. Mr. Keffer indicated that he would check into the matter and report back. He also indicated that he would get rid of a dead rodent that was seen on the park-to-park walking trail as reported by a Trustee. c. Report from Town Attorney, Mr. Printz Parking Ordinance Attorney Printz commended Kathy Reis and Ileen Squire for their work on the parking ordinance and in bringing the two towns together on this matter. Mr. Johnston moved and Mr. Nordyke seconded the motion to adjourn. Motion carried. Recorded by: Gail Perkins Deputy Clerk