RFP 18-048 340B Program Administrator Pre-Proposal Conference
UTMB History and Facts UTMB Health System Fast Facts (FY2017) Five-Star Academic Health Center, ranking 9 th among 107 nationwide 681 Bed Hospital System 1,073,637 outpatient encounters Delivered 6,408 new Texans Served 79,289 Emergency Department Patients Conducted 137,000 telemedicine encounters The only Level 1 Trauma Center in the region that is also a Level 1 burn center; provides care to 1.2 million people in a nine-county service area More than 90 clinics at 50 locations across Texas, from Conroe to McAllen One of nine hospitals in the nation to be selected by the U.S. Department of Health and Human Services as a regional treatment center for patients with Ebola or other highly infectious disease 2
UTMB Today Schools of Medicine, Nursing, Health Professions, Graduate Biomedical 13,000 employees statewide More than 3,300 students and 900 faculty Among largest, fastest growing academic health centers in the nation Three campuses 85-acre Galveston Campus, 90 buildings Jennie Sealy Hospital Opened April 2016 40-acre Angleton Danbury Campus, 6 buildings 65-acre League City Campus, two buildings ongoing expansion Galveston Campus Sciences Jennie Sealy Hospital Angleton Danbury Campus with League City Campus 3
UTMB Planning for the Future Goals to Expand Academic & Health Care Footprint League City Campus Expansion League City Hospital Phase 2 expansion underway New South Tower will feature five levels and add 60 patient beds to campus; operational by May 2020 Seven-level parking garage with attached multi-use building and connecting sky bridge; operational June 2018 Partnership with MD Anderson Cancer Center at League City Campus to be operational in summer 2018 4
RFP Section 1 Notice to Respondents General Information Submittal Deadline Friday, October 20, 2017, 3:00PM, CST Contacts for RFP Katie Murray, CTPM -ksmurray@utmb.edu or Karen Gross (re: HUB Plan) -klgross@utmb.edu Agreement Term (Section 1.6) Agreement Award Process (Section 1.9) Criteria for Selection (Section 1.10) Historically Underutilized Businesses (Section 1.14) Awarded Vendor Disclosure Requirements (Section 1.16) Key Events Schedule (Section 1.17) 5
RFP Section 1 HUB Plan (not probable) The Statewide HUB Program is under the direction of the Comptroller of Public Accounts (CPA) which administers, certifies, audits and reports HUB participation within the state s procurement processes. In accordance with Texas Government Code 2161, each state agency, including UTMB, is required to make a good faith effort to assist HUBs in competing for, and receiving, contracts awarded by the agency. UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter D, Rule 20.285) and has determined that subcontracting opportunities are not probable under this solicitation. *An opportunity for subcontracting is defined as any scope of work (goods and services) where your firm will be required to solicit other firms to complete the Scope of Work as defined in this RFP. If your firm has a current contractual agreement with a firm to provide portions of the Scope of Work then a selfperforming plan will need to be provided **(See paragraph below regarding does not intend to subcontract. ) If your company does intend to subcontract any portion of the work, your proposal must include a HUB Subcontracting Plan (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB s HUB Program website at http://www.utmb.edu/supplychain/hub/planform.asp. **If your company does not intend to subcontract any portion of the work and are awarded a contract as a result of this RFP, your company will be required to complete a State of Texas Self Performing HUB Subcontracting Plan stating there will be no subcontracting prior to signing the final contract documents. If you have any questions or need assistance please contact UTMB s Manager of Supplier Diversity Programs/ HUB Program Coordinator, Karen Gross, at (409) 266-1094 or klgross@utmb.edu. 6
RFP Section 2 Proposal Requirements General Instructions Preparation & Submittal Instructions Price Schedule Terms & Conditions Submittal Checklist 7
RFP Section 3 General Terms & Conditions A Sample Agreement has been attached to this RFP as Attachment No. 1. Any agreement that results from this RFP will be materially similar to the Sample Agreement. If Respondent takes exception to any terms or conditions in the Sample Agreement, Respondent will submit a list of the exceptions as part of its proposal in accordance with Section 2.4 of this RFP. Respondent s exceptions will be reviewed by UTMB and may result in disqualification of Respondent s proposals and nonresponsive to this RFP. If Respondent s exceptions do no result in disqualification of Respondent s proposal, then UTMB may consider Respondent s exceptions when UTMB evaluates the Respondent s proposal. 8
RFP Section 4 Scope of Work / Service Requirements Overview & Objective UTMB is seeking a partnership with a 340B third party administrator that can coordinate claims adjudication for contract pharmacies. The Contractor must have the software solution and capacity to implement and maintain a compliant 340B drugpurchasing program including contracting, managing virtual inventories and replenishment of those inventories, verification of patient eligibility, maintaining accurate pricing, and preventing drug diversion and duplicate discounts. UTMB s objective is to select a 340B third party administrator with extensive 340B experience and robust software solution to manage UTMB s contract pharmacy program to promote program integrity. 9
RFP Section 4 Scope of Work / Service Requirements Sections 4.4 thru 4.6 of the RFP outline the minimum requirements of the Contractor and Contractor s system in responding to this RFP.
RFP Section 5 Price and Delivery Must be completed & returned with response Pricing Schedule: Contains templates for various rates needed to complete services described in RFP. NOTE: Pricing MUST be completed in MS Excel format or response will NOT be accepted. Price Term Addenda Checklist 11
RFP Section 6 Respondent Questionnaire Company Profile (The reputation of the Proposer and of the Proposer s goods or services and the Proposer s past relationship with the University) General Requirements / Scope of Work (the quality of the Proposer s goods or services and the extent to which the goods or services meet the University s needs) The Added Value Offered by the Proposer to the University 12
RFP Section 7 Execution of Offer MUST BE COMPLETED, SIGNED, & RETURNED IN ITS ENTIRETY Not doing so will result in the rejection of your proposal 13
Key Events Schedule & Required Submittals Key Events Schedule (Section 1.17, pg. 9) Issuance of RFP July 2, 2018 Pre-Proposal Conference July 9, 2018 Last Day for Supplier Questions 4:00PM, CST, Monday, July 9, 2018 Proposal Submittal Deadline 3:00pm CST, Wednesday, July 25, 2018 Supplier Presentations* (if needed) Monday, September 17, 2018 Vendor Negotiations est. Tuesday, September 18, 2018 Estimated Award Notification October, 2018 * Please note: If Supplier Presentations are deemed necessary, they will be held on the date shown no alternate date will be provided. Vendors must be prepared to present on the date shown if selected as a finalist. Required Submittals Section 5 (Pricing Schedule, pg. 19) Signed & Completed Attachment 2 Service Rate(s) Signed & Completed Section 6 (Respondent Questionnaire, pgs. 20-24) Completed Section 7 (Execution of Offer, pgs. 25-29) Signed & Completed, IN ITS ENTIRETY Signed & Completed originals of the HUB Subcontracting Plan Package, if applicable (ref. Section 1.14) Signed and Completed Addenda Checklist (ref. Section 5.3) Signed and Completed W-9 Form Copy of Respondent s insurance certificate in accordance with limits stated in Rider 103 of Sample Agreement 2
Questions? 15