BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION 36-2019 25 MAY 2018 Personnel UNITED STATES AIR FORCE ACADEMY (USAFA) AND USAFA PREPARATORY SCHOOL ADMISSIONS AND APPOINTMENT PROCESS AND PROGRAMS COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-publishing website at: www.e-publishing.af.mil. RELEASABILITY: There are no releasability restrictions on this publication. OPR: AF/A1PT Supersedes: AFI36-2019, 16 May 1994; AFI36-2017, 27 February 1995 AFI36-2021, 12 September 2006; and AFI36-2249, 1 October 1999 Certified by: AF/A1 (Dr. Todd A. Fore) Pages: 40 This instruction implements Department of Defense Instruction 1322.22, Service Academies, and Air Force Policy Directive 36-20, Accession of Air Force Military Personnel and is used in conjunction with Air Force Policy Directive 36-35, United States Air Force Academy. It establishes procedures for the Admissions Liaison Officer (ALO) Program; provides instructions to Air Force members to process nominations and appointments to the United States Air Force Academy (USAFA); directs Air Force, Army, Navy, and Marine Corps enlisted personnel and civilians on eligibility standards for the USAFA Preparatory School; and explains USAFA s procedures for selection, disenrollment, and reassignment from the Preparatory School. This instruction applies to Regular Air Force, Air Force Reserve and Air National Guard personnel, except where noted otherwise. In collaboration with the Chief of Air Force Reserve and the Director of the Air National Guard, the Deputy Chief of Staff for Manpower, Personnel, and Services develops personnel policy for military accession policy. This publication may be supplemented at any level; all Major Command-level supplements must be approved by the Human Resource Management Strategic Board prior to certification and approval in accordance with Air Force Instruction 36-8101, Total Force Human Resource Management (HRM) Domain Governance. All other supplements are routed to the Office of Primary Responsibility listed above for coordination prior to certification and approval. Refer recommended changes and
2 AFI36-2019 25 MAY 2018 questions about this publication to the Office of Primary Responsibility using Air Force Form 847, Recommendation for Change of Publication; route Air Force Form 847 s from the field through the appropriate functional chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule in the Air Force Records Information Management System. This instruction requires collecting and maintaining information subject to the Privacy Act of 1974, Title 5, United States Code, Section 552a. The authorities to collect and or maintain the records prescribed in this publication are Title 10, United States Code, Section 8013 and Executive Order 9397. Forms affected by the Privacy Act have an appropriate Privacy Act statement. The applicable Privacy Act System of Records Notices F033 AF B, Privacy Act Request File; F036 USAFA B, Master Cadet Personnel Record (Active/Historical); F036 USAFA J, Preparatory School Records; and F036 USAFA K, Admissions Records are available online at http://www.defenselink.mil/privacy/notices/usaf. The authorities to waive wing/unit level requirements in this publication are identified with a Tier ( T-0, T-1, T-2, T-3 ) number following the compliance statement. See Air Force Instruction 33-360, Publications and Forms Management, Table 1.1. for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the publication Office of Primary Responsibility for nontiered compliance items. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. SUMMARY OF CHANGES This document consolidates Air Force Instruction 36-2017, Admissions Liaison Officer Program, Air Force Instruction 36-2019, Appointment to the United States Air Force Academy, Air Force Instruction 36-2021, United States Air Force Academy Preparatory School, Air Force Instruction 36-2249, Evaluating USAF Academy (USAFA) Candidates and Air Force Reserve Officer Training Corps (AFROTC) College Scholarship Applicants, and the Commander s Support Staff (CSS) Execution, Organization, and Responsibilities. Changes include corrects office symbols, adds responsibilities for the Individual Reservist Readiness and Integration Organization, clarifies that Air National Guard members are transferred to the Air Force Reserve to attend the USAFA Preparatory School, and permits enlistment rank of E-1, E-2, or E-3 in accordance with Air Force Instruction 36-2002. It supersedes the previous documents and must be reviewed in its entirety. CHAPTER 1 ADMISSIONS LIAISON OFFICER (ALO) PROGRAM 4 1.1. Overview.... 4 1.2. Roles and Responsibilities.... 4 1.3. Assignment Eligibility.... 10 1.4. Application Procedures.... 11 1.5. Selection and Assignment Procedures.... 13
AFI36-2019 25 MAY 2018 3 1.6. Administrative Support Requirements.... 13 1.7. Training and Orientation Requirements.... 14 1.8. Communications.... 14 1.9. Retention Policy.... 15 CHAPTER 2 APPOINTMENT TO THE UNITED STATES AIR FORCE ACADEMY 16 2.1. Responsibilities.... 16 2.2. Nominations and Appointments.... 17 2.3. Obligation of Appointees.... 20 CHAPTER 3 UNITED STATES AIR FORCE ACADEMY PREPARATORY SCHOOL 21 3.1. Mission and Responsibilities.... 21 3.2. Reserve Enlistment Procedures... 23 3.3. Reassignment of Cadet Candidates Who Graduate From the Preparatory School with an Appointment to USAFA.... 23 3.4. Cadet Candidate Disenrollment.... 23 3.5. Cadet Records and Reassignment Forms.... 24 Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 25 Attachment 2 USAFA ALO ACTIVITIES 29 Attachment 3 ELIGIBILITY REQUIREMENTS FOR USAFA APPLICANTS 31 Attachment 4 USAFA NOMINATION CATEGORIES 33 Attachment 5 NOMINATION METHODS 36 Attachment 6 APPOINTMENT VACANCY SELECTION 37 Attachment 7 APPOINTEE OBLIGATIONS 38 Attachment 8 EVALUATING USAFA CANDIDATES AND AFROTC COLLEGE SCHOLARSHIP APPLICANTS (formerly Air Force Instruction 36-2249) 39
4 AFI36-2019 25 MAY 2018 1.1. Overview. CHAPTER 1 ADMISSIONS LIAISON OFFICER (ALO) PROGRAM 1.1.1. Admission Liaison Officers (ALOs) are United States Air Force Academy (USAFA) representatives who help applicants throughout the admissions process. The ALO Program prepares each ALO to identify, attract, mentor, and evaluate prospective applicants for careers in the Air Force. ALOs are qualified to assist in all aspects of the application process, to answer any questions an applicant might have, or to discuss what it means to be an officer in the Air Force. They also provide counseling for the Air Force Reserve Officer Training Corps (AFROTC) commissioning program. 1.1.2. The majority of ALOs are Air Force officers (either Regular, Reserve, Air National Guard, or retired) who are knowledgeable about USAFA and the applications process. Some ALOs participate as an additional duty to their normal Reserve or Air National Guard position, while others serve as primary duty ALOs, while still other ALOs are retired officers. Regular Air Force officers and civilians of military affiliation are also eligible. ALOs do not have to be a graduate of USAFA to be eligible to become an ALO. 1.1.3. The primary job is serving as a link between students interested in applying to USAFA or for an AFROTC scholarship. The majority of time is spent visiting the schools, attending college fairs, talking with students and counselors, interviewing and providing written reports on USAFA and AFROTC applicants, and attending various military-related functions. ALOs discuss the benefits, requirements, and obligations of USAFA and AFROTC commissioning programs. The ALO Program strives to provide the Air Force with the best qualified and most highly motivated students available. 1.1.4. When performing ALO duties, ALOs work for the USAFA Admissions Office. Primary duty ALOs are assigned directly to Individual Reservist Readiness and Integration Organization Detachment 3 (RIO Det 3), but are responsible to the USAFA Admissions Office. Additional duty ALOs remain assigned to their primary organizations, but perform the same admissions-related duties as primary ALOs. Primary duty ALOs perform ALO duty for points only as members of the Participating Individual Ready Reserve; additional duty ALOs perform ALO duties as volunteers without compensation or reimbursement from the government. 1.2. Roles and Responsibilities. 1.2.1. Chief, Liaison and Outreach Division (USAFA/RRA) Responsibilities: 1.2.1.1. Directs the worldwide network of ALO program activities to support candidate recruiting programs for USAFA. 1.2.1.2. Provides mentoring, recruiting, and scholarship evaluation support to the AFROTC program as set forth in the Memorandum of Agreement and Joint Implementation Plan between USAFA, AFROTC, and Air Force Recruiting Service (AFRS). (T-3) 1.2.1.3. Plans and implements the training program for all ALOs.
AFI36-2019 25 MAY 2018 5 1.2.1.4. Publishes handbooks, guides, training materials, and other directives necessary to effectively manage and implement the ALO Program. 1.2.1.5. Coordinates and assists with developing media advertisement and recruiting publications for USAFA and the ALO force. (T-3) 1.2.1.6. Coordinates all recruiting programs and initiatives conducted by the USAFA Admissions Office for educator visits, appointee orientations, candidate briefings and tours, Air Staff training, Summer Seminars, and Falcon Visitation Experience. (T-3) 1.2.1.7. Coordinates and monitors the USAFA cadet Grassroots Programs to support ALO community recruiting and outreach initiatives. (T-3) 1.2.1.8. Provides administrative support for budgeting, contracts, travel orders, man-day management, Awards and Decorations, the Officer Performance Reports, Letters of Evaluations and Performance Recommendation Forms. (T-3) 1.2.1.9. Coordinates with AFRS, Recruiting Service Operations (AFRS/RSO) and AFROTC Recruiting Division (AFROTC/DOR) on joint recruiting issues, plans, and policies. (T-3) 1.2.2. USAFA Regional Directors (RDs) Responsibilities: 1.2.2.1. Assist USAFA/RRA implement the ALO Program. 1.2.2.2. Supervise ALO activities within an assigned geographic region. 1.2.2.3. Screen and review selection and hiring of new ALOs. Monitor performance and conduct of all assigned personnel. 1.2.2.4. Train, evaluate, and manage each assigned Liaison Officer Director (LOD). Develop, manage, and conduct initial and recurring ALO training programs at USAFA. 1.2.2.5. Review and coordinate on all Officer Performance Reports, Promotion Recommendation Forms and Letters of Evaluations for assigned personnel. 1.2.2.6. Conduct marketing and production analysis of the assigned region. 1.2.2.7. Monitor the administration and quality of candidate applications and evaluations. 1.2.2.8. Monitor the ALO supply system to ensure ALOs receive supplies, media products and administrative support necessary to perform duties. 1.2.2.9. Represent USAFA at public events as a spokesperson on national objectives. 1.2.2.10. Coordinate with AFROTC Regional Directors of Admissions (RDAs), Deputy Regional Directors (DRDs), and AFRS group operations officers on joint recruiting issues, activities, plans, policies, or problems. (T-3) 1.2.2.11. Perform other duties as specified by the USAFA/RRA. 1.2.3. USAFA National Outreach Programs Branch Chief (USAFA/RRAP) Responsibilities. 1.2.3.1. Coordinates all Admissions national and local recruiting programs and initiatives.
6 AFI36-2019 25 MAY 2018 1.2.3.1.1. Manages and coordinates Grassroots, Falcon Visitation Experience, campus tours for prospects, appointee orientation, Leaders Enabling Airmen Development (LEAD), candidate contact and Summer Seminar programs. 1.2.3.1.2. Oversees Prop and Wings Officer program. Regularly updates program information and volunteer screening standards. 1.2.3.1.3. Organizes and implements on-line recruiting events, such as, College Week Live and similar on-line forums and information sessions. 1.2.3.2. USAFA Admissions liaison with USAFA Band. Communicates and coordinates USAFA/RRA outreach strategy and schedule to align with USAFA Band activities. 1.2.3.3. Perform other duties as specified by the USAFA/RRA. 1.2.4. Air Force Admissions LOD Responsibilities. The LOD leads and manages the program within the assigned area. The LOD leads, motivates, trains, and communicates with the ALOs in the assigned area. Specifically, the LOD must: 1.2.4.1. Supervise the ALO Program within the assigned area as prescribed by USAFA/RRA, implement the USAFA and AFROTC marketing plan, and structure unit activities to achieve desired goals and production. (T-3) 1.2.4.2. Update and submit on annual basis an Area Operational Support Plan to include consideration of recruiting objectives that meet Air Force needs. (T-3) 1.2.4.3. Recruit, interview, and screen all potential ALO applicants to the ALO Program Ensure every applicant recommended for assignment to the ALO Program meets minimum assignment eligibility criteria in paragraph 1.3. and excels in personal and professional standards. Establish clearly defined standards of performance and expectations. Secure written agreement of understanding from the ALO applicant. (T-3) 1.2.4.4. Coordinate USAFA and AFROTC applicant recruiting activities within the assigned area as prescribed by USAFA/RRA and maintain close liaison with the AFROTC RDAs, DRDs, AFROTC detachments, and AFRS to meet local recruiting requirements and goals. (T-3) 1.2.4.5. Assign specific areas of outreach responsibility to each ALO including Educational Testing Service Codes, secondary schools, youth organizations, AFROTC detachments, military units, colleges, and junior colleges. (T-3) 1.2.4.6. Assign additional duties such as, but not limited to: Training Officer, Congressional Liaison Officer, and Area (Athletic) Contact. (T-3) Appoint and assign other additional duties as required. 1.2.4.7. Supervise, train, and ensure currency of assigned ALOs. Appoint a training officer to conduct, monitor, and record all unit and USAFA/RR training requirements. Ensure ALOs can perform ALO duties. (T-3) 1.2.4.8. Establish and maintain an aggressive diversity outreach recruiting program to assist in achieving Air Force needs. (T-3) 1.2.4.9. Maintain contact with and support the local USAFA Parents Club. Appoint a Parents Club project officer to serve as point of contact for the Parents Club staff. (T-3)
AFI36-2019 25 MAY 2018 7 1.2.4.10. Track production, monitor performance, evaluate effectiveness, and initiate action to remove nonproductive or ineffective ALOs from the program. (T-3) 1.2.4.11. Maintain individual personnel records on all assigned and attached ALOs, as directed by USAFA/RRA. (T-3) 1.2.4.12. Authorize and approve Air Force Form 49, Application for MPA Man-Day Tour, for assigned, eligible, and attached Reserve ALOs. (T-3) 1.2.4.13. Authorize and certify the Air Force Form 40A, Record of Individual Inactive Duty Training, in the Unit Training Assembly Processing System (UTAPS) located at https://utapsweb.afrc.af.mil/utapsweb/. (T-3) 1.2.4.14. Certify the Statement of Tour of Duty on all Military Personnel Appropriation orders. (T-3) 1.2.4.15. Submit and verify reports on all ALO activities, as required by USAFA/RRA. (T-3) 1.2.4.16. Prepare Officer Performance Reports, Letters of Evaluations, Promotion Recommendation Forms and Awards and Decorations on all primary duty ALOs, and Letters of Evaluations on additional duty ALOs, when requested. (T-3) 1.2.4.17. Attend the LOD Symposium at USAFA. (T-3) 1.2.4.18. Attend or ensure unit representation at required semiannual recruiting cooperation meeting. (T-3) 1.2.4.19. Maintain the currency of the Roster page on the ALOWeb (https://aloweb.usafa.edu/), to include: current addresses, phone numbers, and e-mail addresses, as well as other unit specific information. (T-3) 1.2.4.20. Assign other special project officers as needed to perform specialized ALO duties or manage special programs. (T-3) 1.2.4.21. Coordinate with Regular Air Force, Air National Guard, and Air Force Reserve squadron commanders or operations officers on joint recruiting issues, activities, plans, policies, or problems. Participate in the squadron s annual training meeting as requested and encourage squadron commanders to attend LOD Annual Area meetings. (T-3) 1.2.4.22. Schedule an annual area meeting for all assigned area ALOs. Meeting will cover USAFA, AFROTC, and AFRS information updates. Schedule representation from these agencies to attend and brief. Notify all assigned ALOs to attend. (T-3) 1.2.5. Deputy Liaison Officer Director (DLOD) Responsibilities: 1.2.5.1. Prepares Officer Performance Reports and Letters of Evaluations on assigned ALOs as directed by the LOD. 1.2.5.2. Assists the LOD with administration and training of ALOs. 1.2.5.3. Performs LOD duties, as required and assigned.
8 AFI36-2019 25 MAY 2018 1.2.6. ALO Responsibilities: 1.2.6.1. Mentors secondary school students, parents or guardians, youth groups, Air Force installation commanders, AFRS units, Civil Air Patrol units, and other requesting agencies. Attracts, mentors, and evaluates outstanding candidates for USAFA and AFROTC programs. 1.2.6.2. At least annually, contacts or visits secondary schools to establish a liaison with school officials. Offers to conduct orientation programs for interested students at college fairs and other scheduled events. Coordinates visits with the responsible Non-Prior Service recruiter when possible. Introduces new Non-Prior Service recruiters to the school liaison and ensures school officials are familiar with AFROTC college scholarship application procedures. 1.2.6.3. Interviews and evaluates USAFA candidates and AFROTC scholarship applicants. (T-3) 1.2.6.4. Helps candidates with admissions information and application procedures and advises the LOD and USAFA/RRA or the AFROTC Registrar (AFROTC/RR) of candidate application problems. 1.2.6.5. Works with USAFA Parents Clubs and maintains follow-up contact with cadets and their relatives. 1.2.6.6. Arranges and coordinates cadet, AFROTC, or USAFA personnel public appearances at special events, awards, banquets, Parents Club activities, Academy Days, Grassroots and other programs. 1.2.6.7. Explains USAFA admissions procedures, including Preparatory School eligibility requirements, and AFROTC admissions procedures. 1.2.6.8. Attends training meetings and completes all training requirements for USAFA and AFROTC. 1.2.6.8.1. Attend New ALO Orientation training (mandatory for Category E reservists and optional for Additional Duty ALOs) at USAFA and visit AFROTC detachment within 6 months of initial assignment. 1.2.6.8.2. Completes refresher training as required by USAFA/RRA. 1.2.6.8.3. Participates in meetings held by the AFRS personnel to increase their understanding of local AFROTC and USAFA recruiting issues. 1.2.6.9. Submits activity reports, as required by the LOD. 1.2.6.10. Performs other tasks assigned by the LOD and USAFA/RRA. 1.2.6.11. Coordinates with AFROTC RDs, DRDs, and Recruiting Flight Commanders, as well as Non-Prior Service recruiters or their supervisors and AFRS squadron commanders or operations officers, on joint recruiting issues, activities, plans, policies, or problems when necessary. 1.2.6.12. Attends high school graduations or applicable award ceremonies to present USAFA appointments and AFROTC Scholarships.
AFI36-2019 25 MAY 2018 9 1.2.7. USAFA Admissions Personnel Support (USAFA/RROA) Responsibilities: 1.2.7.1. Serves as interface between the USAFA Admissions Office and the Air Reserve Personnel Center (ARPC) for personnel and administrative matters. 1.2.7.2. Provides administrative support for Officer Performance Reports, Promotion Recommendation Forms, and Awards and Decorations within RRA. 1.2.7.3. Reviews and performs quality control checks on ALO Hiring Packages prior to submittal to Individual Reservist Readiness and Integration Organization Detachment 3 (RIO Det 3). 1.2.7.4. Communicates with RDs on administrative deadlines for Officer Performance Reports, Letters of Evaluations, Promotion Recommendation Forms, Awards and Decorations. 1.2.7.5. Provides administrative-related training. 1.2.8. ARPC Responsibilities: 1.2.8.1. Processes applications for Reserve assignments and provides administrative support for all personnel actions. (T-3) 1.2.9. RIO Det 3 responsibilities: 1.2.9.1. Provides administrative support to assigned Reservists performing primary ALO duties. 1.2.9.2. Manages the electronic Unit Personnel Record Group according to Air Force Instruction 36-2608, Military Personnel Records System. (T-3) 1.2.9.3. Keeps participation records according to Air Force Instruction 36-2254, Volume 1, Reserve Personnel Participation. (T-3) 1.2.9.4. Processes Officer Performance Report submissions. 1.2.9.5. Manages all other administrative correspondence on assigned ALOs. 1.2.9.6. Tracks completion of the Air Force Form 1288, Application for Ready Reserve Assignment, and, when required, extended active duty order. (T-3) 1.2.10. AFROTC/DOR Responsibilities, relative to the ALO program: 1.2.10.1. Formulates AFROTC recruiting policy. 1.2.10.2. Provides technical guidance to ALOs and to AFRS/RSO. 1.2.10.3. Provides AFROTC field recruiting support for ALOs and Non-Prior Service recruiters. 1.2.10.4. Provides AFROTC recruiting supplies and training materials for ALOs. 1.2.10.5. Develops media advertisement and recruiting publications for use by ALOs. 1.2.10.6. Provides support to USAFA as set forth in the Letter of Agreement between USAFA, AFROTC, and AFRS. 1.2.11. AFROTC Program Liaison (AFROTC/DOR LNO) Responsibilities:
10 AFI36-2019 25 MAY 2018 1.2.11.1. Provides liaison between AFROTC and USAFA. 1.2.11.2. Serves as the focal point for developing joint AFROTC and USAFA admissions and recruiting initiatives. 1.2.11.3. Monitors ALO activity to support overall AFROTC recruiting objectives. 1.2.11.4. Ensures maximum coordination and cooperation between ALOs, AFROTC recruiting personnel, and Air Force Reserve personnel. 1.2.11.5. Informs ALOs of AFROTC program changes. 1.2.11.6. Helps USAFA/RRA develop, manage, and conduct initial and recurring training programs for ALOs at USAFA. 1.2.11.7. Establishes AFROTC College Scholarship Program recruiting goals for each LOD unit. Monitors goal accomplishment. (T-3) 1.2.12. AFROTC RDA Responsibilities: 1.2.12.1. Act as the AFROTC field representative for Local ALOs, Non-Prior Service recruiters and their supervisors, and AFRS squadron and group representatives. 1.2.12.2. Coordinate AFROTC recruiting efforts of local ALOs. 1.2.12.3. Provide staff support to local ALOs, as needed. 1.2.12.4. Coordinate local AFROTC training for ALOs with DLODs and AFRS squadron operations officers, and provide AFROTC-related training for ALOs and Non- Prior Service recruiters. 1.2.12.5. Facilitate joint AFROTC, USAFA, and AFRS recruiting programs and initiatives in the local community. 1.3. Assignment Eligibility. 1.3.1. Primary Duty Assignment. Any Air Force Reserve officer eligible for assignment to a Participating Individual Ready Reserve position according to Air Force Instruction 36-2115, Assignment within the Reserve Components, is eligible for assignment to the RIO Det 3. The following limitations and exceptions will disqualify an officer for primary duty ALO duties or require termination: 1.3.1.1. Assignment to the Inactive Status List Reserve Section with 20 years of satisfactory Federal service for retirement. 1.3.1.2. Assignment to the Inactive Status List Reserve Section twice for failure to meet participation requirements for retention in an active Reserve status. 1.3.1.3. Entry within 2 years of maximum service date. 1.3.1.4. Once failed promotion to captain, major, or lieutenant colonel in the Air Force Reserve, Air National Guard, or Regular Air Force. 1.3.1.5. Failure to earn promotion to first lieutenant during the first eligible cycle. 1.3.1.6. Assignment to Obligated Reserve Section/Reserve Corps and served less than two years.
AFI36-2019 25 MAY 2018 11 1.3.1.7. Assignment to the Judge Advocate General s Corps unless approved for redesignation by The Judge Advocate General (TJAG) in accordance with 51-103, Judge Advocate Professional Development. 1.3.1.8. Assignment as a chaplain unless approved for a competitive category transfer to Line of the Air Force in accordance with Air Force Instruction 36-2005, Officer Accessions. 1.3.1.9. Assigned to a medical Air Force specialty code (AFSC) unless approved for release in accordance with Air Force Instruction 36-2101, Classifying Military Personnel (Officer and Enlisted). 1.3.1.10. Rank of lieutenant colonel or colonel with 20 or more satisfactory years service and eligible for retirement. (These officers are eligible to serve as additional duty ALOs if qualified.) 1.3.1.11. Rank of General Officer. (General Officers may serve as additional duty ALOs in a limited capacity at the discretion of the LOD.) 1.3.1.12. Failure to maintain a sustained exemplary record of performance in past assignments. Officer Performance Reports should not reflect unfavorable information or contain negative references or comments regarding conduct, attitude, or inability to work and function well with the public. 1.3.1.12.1. Officer Performance Reports must "meet standards" and receive the support of the additional rater and reviewer. (T-3) 1.3.1.13. Involvement in any public or private activity which conflicts or reflects negatively on the Air Force, USAFA, AFROTC, or the overall ALO Program. 1.3.2. Additional Duty ALO Assignments (Note: The limitations and exceptions in paragraphs 1.3.1.11. and 1.3.1.12. apply to all additional duty applicants): 1.3.2.1. Officers may serve as additional duty ALOs with approval from their primary duty unit commander. Officers with less than 2 years of commissioned service must obtain a waiver from USAFA/RRA for ALO duty assignments. (T-3) 1.3.2.2. Selected retired Air Force officers may serve as ALOs with approval of USAFA/RRA. 1.3.2.3. USAFA/RRA may assign other individuals to the ALO Program for additional duty support when a critical need exists. They must have previous ALO experience in the program or have a special background or expertise in such work. (T-3) 1.3.2.4. Officers in an active duty status (Regular Air Force officers or Air Force Reserve or Air National Guard officers on extended active duty orders) and assigned to USAFA or AFROTC may not serve as additional duty ALOs. 1.4. Application Procedures. 1.4.1. General. Assignments to the ALO Program must meet a valid need within each LOD area. (T-3) Marketing and production goals, population, demographics, schools assigned, ZIP Code loads, ALO assignment categories, ALO availability, and turnover all affect the number of ALOs assigned. To apply, the applicant requests consideration from the LOD of
12 AFI36-2019 25 MAY 2018 the desired area. The LOD determines the need and interviews the applicant to explain requirements, program policies, standards, and the administrative application process. LODs desiring to hire a new ALO will then forward each application, with a letter of recommendation and justification, to the respective USAFA/RD for review/approval. 1.4.2. Primary Duty ALOs assigned to the Participating Individual Ready Reserve. Individuals in this category must submit: 1.4.2.1. A general letter of request to the LOD outlining why he/she desires to serve as an ALO. (T-3) 1.4.2.1.1. All rated officers must submit original copies of flight records as part of application. (T-3) Failure to do so will result in package termination. 1.4.2.1.2. Reserve Officers assigned to the Judge Advocate General s Corps Reserve must obtain a redesignation from their legal AFSC, approved by TJAG in accordance with Air Force Instruction 51-103 to become primary duty ALOs. 1.4.2.2. Copies of last three Officer Performance Reports. (T-3) 1.4.2.3. A USAFA Form 0-317, Personal Biographical Data Card. The nine digit zip code and ethnic group must be annotated on the card. (T-3) 1.4.2.4. An Air Force Form 1288 with this statement in box 16: "Admissions Liaison Officer, RIO Det 3, RS-MX, Pay Group--None." For transfer from another unit, losing unit must indorse the Air Force Form 1288 with date member was officially released based on orders. (T-3) 1.4.3. Additional Duty Applicants. Individuals in this category must, in addition to paragraph 1.4.2., submit a letter of approval from the commander of their primary duty authorizing the applicant to serve as an additional duty ALO. (T-3) (Note: Reserve Officers assigned to the Judge Advocate General s Corps Reserve must obtain endorsement from TJAG) (T-1) 1.4.4. Additional Duty Retired or Civilian ALOs. Individuals in this category must submit items in paragraphs 1.4.2.1. and 1.4.2.3. in addition to the items below. (T-3) 1.4.4.1. A statement agreeing to: 1.4.4.1.1. Perform all ALO functions and comply with personal appearance, conduct, training, and performance standards required of all other ALOs. (T-3) 1.4.4.1.2. Serve without compensation or reimbursement from the government. (T-3) 1.4.4.1.3. Release his or her name, grade, rank, address, and business and home telephone numbers under the Privacy Act to persons inquiring about the ALO Program. (T-3) 1.4.4.2. One letter of reference addressing attitude, character, performance, and motivation. (T-3) 1.4.4.3. Copies of last three Officer Performance Reports (retired officers only). (T-3)
AFI36-2019 25 MAY 2018 13 1.5. Selection and Assignment Procedures. 1.5.1. Application Processing. USAFA/RRA personnel conduct a records review, when possible using automated data printouts. USAFA/RRA personnel review applications and provide recommendations to USAFA/RRA. The RIO Det 3 and ARPC must also approve and process applications for primary duty assignments. If USAFA/RRA personnel deny the request, they advise the LOD of the reasons and return the application package. (T-3) 1.5.2. Acceptance. Upon accepted, all new ALOs receive an ALO identification number and placement on orders or on an active RRA/ALO Roster. 1.5.3. Assignment. New ALOs will not be assigned to manage ZIP codes or Educational Testing Services codes or be given responsibility for completing candidate evaluations until completion of the initial ALO Training Tour at USAFA. USAFA/RRA must approve any exception. (T-3) 1.6. Administrative Support Requirements. 1.6.1. Retirement Points: 1.6.1.1. Primary duty ALOs in the RIO Det 3 earn points toward retirement according to Air Force Instruction 36-2254, Volume 1. These ALOs must earn at least 50 points annually for performing ALO-related duties to satisfy the requirement for a good year in the Air Force Reserve. Documentation requirements: 1.6.1.1.1. ALOs document activity on the ALOWeb activity log. 1.6.1.1.2. LODs certify performance and authorization of credit claimed on ALO s ALOWeb activity log. 1.6.1.2. ALOs in Other Reserve Categories and the Air National Guard are eligible to earn retirement points. LODs may set minimum expectations for effective participation within their respective LOD areas. See paragraphs 1.6.1.1.1. and 1.6.1.1.2. for documentation requirements. 1.6.1.3. Members must be in a proper uniform and meet the dress and appearance standards of Air Force Instruction 36-2903, Dress and Personal Appearance of Personnel, to take part in any pay or point-gaining activity. (T-3) 1.6.1.4. Members must meet the medical standards of Air Force Instruction 48-123, Medical Examination and Medical Standards, to take part in any pay or point-gaining activity. (T-3) 1.6.1.5. Members must be current on all readiness items to include medical, dental, security clearance and fitness assessment to take part in any pay or point-gaining activity. (T-3) 1.6.2. Active Duty for Operational Support (ADOS) Status. Air Force Reserve and Air National Guard ALOs may be placed in an ADOS status for ALO duties and training associated with the ALO Program. USAFA/RRA allocates man-days to the LODs, who in turn approve and manage their expenditure. ALOs request ADOS status from the RD who in turn forwards approved requests to HQ USAFA for administrative processing and coordination with the primary unit.
14 AFI36-2019 25 MAY 2018 1.6.3. Activity Reports. Submit after action reports, as required by the LOD. 1.7. Training and Orientation Requirements. 1.7.1. ALO Orientation. New ALOs must attend an initial ALO orientation at USAFA as soon as possible after initial assignment. USAFA/RRA schedules required refresher training, every 5 years after initial orientation. New ALOs must attend a 1-day training at a host AFROTC detachment as soon as possible after assignment and once every 3 years thereafter (T-3). 1.7.2. Annual Training Exceptions. ALOs assigned to RIO Det 3 may perform points-only annual training in accordance with Air Force Instruction 36-2254, Volume 1. Primary duty units will establish annual training requirements for additional duty ALOs assigned to the Selected Reserve. On occasion, ALOs may perform their annual training at USAFA, if authorized by their command or assignment. (See Air Force Instruction 36-2254, Volume 1 concerning waiver for Annual Training.) (T-3) 1.7.3. Professional Military Education. ALO personnel assigned as primary duty reservists with RIO Det 3 may not attend Professional Military Education in residence; however, attendance through correspondence is permitted. ALO personnel may also attend National Security Seminars in a non-pay status for points only, if quotas allow. (T-3) 1.8. Communications. 1.8.1. General. LODs must annually contact congressional members and staff to maintain communications. Each LOD should offer ALO support or assistance, e.g., congressional selections panels, briefings, and other related USAFA and AFROTC recruiting and screening activities. ALOs may communicate by personal visit, telephone, or written correspondence, but must not solicit nominations, committee interview ratings, rankings or selection results. ALOs who have contact with a Member of Congress must notify USAFA concerning the date and substance of the contact. (T-3) 1.8.2. Communication with Admissions Staff. ALOs may coordinate directly with the appropriate USAFA admissions staff regarding USAFA applicant problems and status. They should direct ALO Program administration and management inquiries to the respective USAFA RDs. 1.8.3. Communication with Cadets and their Commanders. ALOs should correspond directly with USAFA or AFROTC Cadets and their USAFA Air Officers Commanding (AOC) or AFROTC Recruiting Flight Commanders to offer encouragement, maintain support, and monitor progress if they recruited and assisted them in obtaining USAFA appointments or enrolling in AFROTC. ALOs and USAFA AOCs or AFROTC detachment staff may mutually communicate with one another to maintain support of their respective cadets. 1.8.4. Communication with Senior Staff. ALOs should communicate with the USAFA Superintendent (USAFA/CC), Dean of Faculty, Commandant of Cadets, Director of Athletics, AFROTC Commandant, or AFROTC Vice Commandant through the USAFA or AFROTC chain of command.
AFI36-2019 25 MAY 2018 15 1.8.5. Communication with Primary Duty Unit. Additional duty ALOs must coordinate and communicate directly with their primary duty units on personnel, administration, career, and other unit matters. (T-3) 1.8.6. Communication with AFRS Personnel. LODs, DLODs, and ALOs normally communicate with AFRS personnel through the AFRS chain of command. Depending on the nature of the communication, ALO personnel at any level may directly address any echelon within AFRS. They must, however, inform their counterparts in the AFA chain of command of such communications. (T-3) 1.9. Retention Policy. 1.9.1. Retention. Retention in the ALO Program is contingent upon satisfactory performance of duty and meeting participation requirements in Air Force Instruction 36-2254, Volume 1, Reserve Participation. USAFA RDs and LODs may recommend removal from the ALO Program for unsatisfactory conduct, performance, and lack of participation, or other cause. USAFA/RRA makes the final decision. (T-1) 1.9.2. Training and Currency. ALOs must satisfy initial and periodic USAFA, AFROTC, and local training requirements to maintain currency. (T-3) 1.9.3. Transfers to Other LOD Areas. ALOs support a specific LOD area. Transferees to another LOD area must obtain approval of the gaining LOD to serve as an ALO in the new area. (T-3) 1.9.4. Participation Policy for Primary Duty ALOs. Primary duty ALOs assigned to the RIO Det 3 must earn at least 50 points annually for performing ALO duties in accordance with Air Force Instruction 36-2254, Volume 1. 1.9.5. Appearance and Fitness Standards. All primary and additional duty ALOs must meet the uniform requirements and fitness standards set forth in Air Force Instruction 36-2903 and Air Force Instruction 36-2905, Fitness Program. 1.9.6. Probationary Status. USAFA/RRA may retain an ALO who is deficient in some area in probationary status not to exceed 1 year. At the conclusion of the year, the LOD will submit an evaluation of the ALO s performance with a recommendation for continuance or deletion from the program. 1.9.7. Other. Additional duty ALOs removed for cause lose their eligibility for ALO duty status.
16 AFI36-2019 25 MAY 2018 CHAPTER 2 APPOINTMENT TO THE UNITED STATES AIR FORCE ACADEMY 2.1. Responsibilities. USAFA offers cadet appointments to candidates with the strongest potential to become successful career officers. USAFA offers appointments according to law and Air Force guidance. Cadets at the Academy shall be appointed by the President alone. An appointment is conditional until the cadet is admitted. 2.1.1. USAFA Admissions (USAFA/RR) evaluates applications as an initial step in the appointment process and as an aid to Members of the Congress in screening their applicants for nomination. (T-3) 2.1.2. As part of the appointment process the Selections Division (USAFA/RRS) will: 2.1.2.1. Post a pre-candidate questionnaire on line at the website http://www.academyadmissions.com, with a request for applicants academic, athletic, leadership, and background information. 2.1.2.2. Evaluate the application information and provide an analysis to appropriate congressional offices. This report indicates the applicant s potential to qualify for admission and assists Members of the Congress in selecting the best-qualified applicants for nomination. 2.1.2.3. Advise all applicants to seek a nomination in all categories in which they are eligible. Inform and encourage individuals whose evaluations reflect areas needing improvement to submit additional test scores or information in an effort to improve their qualifications. 2.1.2.4. Enter applicants with qualifying potential for either USAFA, the Preparatory School or a Falcon Foundation scholarship into the candidate phase. 2.1.2.5. Forward a full application (candidate kit) via electronic or other means for all applicants entered into the candidate phase. 2.1.2.6. Forward the names of candidates with the potential to qualify for direct entry into USAFA, entry into the Preparatory School, or who have potential to qualify for a Falcon Foundation scholarship to the Department of Defense Medical Examination Review Board (DODMERB) for scheduling of a medical examination to determine medical eligibility. DODMERB will notify the student directly of his or her medical status. (T-3) 2.1.3. USAFA Commanders Support Staffs (CSSs). 2.1.3.1. In accordance with the operations agreement USAFA/CSS, Air Base Wing- Mission Support Group/CSS and the Medical Group/CSS provide direct support to their respective commanders at the unit level and execute specific responsibilities outlined in this instruction. (T-3) 2.1.3.2. USAFA CSSs are subject to inspection from the Military Personnel Section, USAFA Inspector General (USAFA/IG) and all Headquarters (HQ) Air Force inspections. USAFA CSSs will ensure all inspection checklists pertaining to all items per
AFI36-2019 25 MAY 2018 17 Table D-1 from the CSS Execution, Organization, and Responsibilities (available on the MyPers website) are in compliance. (T-3) 2.2. Nominations and Appointments. 2.2.1. Eligibility and Nomination Categories. Statutory authority for nominations and appointments is Title 10, United States Code, Chapter 903. 2.2.1.1. Eligibility requirements for potential candidates to USAFA, the Preparatory School, and the Falcon Foundation are at Attachment 3. 2.2.1.2. Additional requirements for Active Duty, Reserve, and Guard airmen are found in USAFI36-2013. 2.2.1.3. Specific authorities may nominate eligible applicants for appointment vacancies. 2.2.1.4. Each applicant must obtain a nomination in order to receive an appointment to USAFA. (T-0) Applicants may apply for a nomination in each category in which they are eligible. Nomination categories are at Attachment 4. 2.2.1.5. Entrants to the Preparatory School or Falcon Foundation are not required to have obtained a nomination. However, a nomination is required the following year for appointment to USAFA. (T-0) 2.2.2. Notice of Nomination. USAFA/RRS acknowledges receipt of all nominations from Congressional sources and also notifies the applicant of receipt of nominations from all other sources. 2.2.3. Unit commanders of Air Force personnel applying to USAFA or the Preparatory School: 2.2.3.1. Accept and review each applicant s completed Air Force Form 1786, Application for Appointment to the United States Air Force Academy Under Quota Allotted to Enlisted Members of the Regular and Reserve Components of the Air Force, and determine if the applicant meets eligibility requirements in Attachment 3. (T-1) 2.2.3.2. Complete an electronic recommendation via the Academy Admissions Portal for all applicants who meet eligibility requirements. Include in the endorsement a comprehensive statement of the applicant s character, ability, and motivation to become a career officer. Verify statements in applications regarding service component, length of service, and date of birth from official records. (T-1) 2.2.3.3. In order to facilitate the accession of an Air Force Reserve or Air National Guard member into USAFA or the Preparatory School, an Air Force Form 1288 and Department of Defense Form 386 should be accomplished and submitted via vpc to AFRC for processing the release and unit transfer to the Preparatory School. Unit commanders complete the first endorsement of the Air Force Form 1288 and the Section II of the Department of Defense Form 368 and include with the members application. Note: Air National Guard applicants, if selected to attend the Preparatory School, are discharged from their Air National Guard unit and enlisted in the Air Force Reserve. 2.2.3.4. If the applicant meets eligibility requirements, forward the Air Force Form 1786, Air Force Form 1288 and Department of Defense Form 386, if applicable, through the Academy Admissions Portal.
18 AFI36-2019 25 MAY 2018 2.2.3.5. Once the Air National Guard member has enlisted in the Air Force Reserve a copy of the Department of Defense Form 4 and orders will be provided to the losing Military Personnel Section and AFPC. In turn, the losing Military Personnel Section will project the member s record in the Military Personnel Data System based on the gaining Personnel Accounting System code provided by the PL/CSS. (T-1) 2.2.3.6. Notify USAFA/RR immediately on determining that an applicant is no longer recommended for selection to the Preparatory School. 2.2.4. Unit commanders of Army, Navy or Marine Corps Regular or Reserve members and unit commanders of the Army National Guard members: 2.2.4.1. Accept letters of application to USAFA or the Preparatory School from unit personnel. 2.2.4.2. Complete an electronic endorsement via the Academy Admissions Portal for all applicants who meet the eligibility requirements. Include in the endorsement a comprehensive statement of the applicant s character, ability, and motivation to become a career officer. Verify statements in applications regarding service component, length of service, and date of birth from official records. 2.2.4.3. Ensure that each applicant receives a completed Department of Defense Form 368, Request for Conditional Release. Unit commanders complete Section II of the Department of Defense Form 368 and include with the eligible members application. 2.2.4.4. If the applicant meets eligibility requirements at Attachment 3, forward the Department of Defense Form 368 and letter of application online through the Academy Admissions Portal. 2.2.4.5. Selected applicants will be discharged from their service and enlisted in the Air Force Reserve, a copy of the Department of Defense Form 4 and orders will be provided to the losing unit. (T-3) 2.2.4.6. Notify USAFA/RR immediately on determining that an applicant is no longer recommended for selection to the Preparatory School. 2.2.5. Appointment Selection. 2.2.5.1. USAFA/RR will follow the guidance established in Title 10, United States Code, Section 9342 with respect to filling Congressional and other nominating category vacancies for USAFA. Selection criteria for USAFA, the Preparatory School, and the Falcon Foundation will be established on an annual basis and approved by the Superintendent. (T-0) 2.2.5.2. USAFA/RRS will notify all Congressional Members and the Vice President of their nominees selected for appointment to USAFA. (T-0) 2.2.5.3. USAFA/RRS will notify all candidates selected for an appointment to USAFA after notification of their Congressional Members. (T-0) 2.2.5.4. There is no separate application to the USAFA Preparatory School or Falcon Foundation. USAFA/RR automatically considers civilian candidates for admission to these programs who have completed an application to USAFA, but were not selected.
AFI36-2019 25 MAY 2018 19 2.2.5.5. On receipt of an acceptance statement for each unconditional offer of appointment to USAFA, USAFA/RRS forwards pertinent information from the completed candidate file to Cadet Examinations and Records (USAFA/DFRR). 2.2.5.6. USAFA/RRS will hold accepted conditional offers of appointment to USAFA, until the conditional factor is resolved. If the conditional status of appointment is not removed, USAFA/RRS will notify the applicable nominating sources of the withdrawal of the appointment. 2.2.5.7. USAFA completes appointment processing by: 2.2.5.7.1. Arranging for the appointees travel by issuing invitation to travel orders. 2.2.5.7.2. USAFA/RRS notifies the Directorate of Cadet Personnel (USAFA/A1A) of Regular Air Force airmen appointees. Note: Regular Air Force airmen in technical school should complete all phases of training, if time permits, before reporting to USAFA. USAFA/A1A will coordinate with Air Force Personnel Center (AFPC), Airman Assignments Division (AFPC/DPAA) to set the reporting date. (T- 3) 2.2.5.8. USAFA/CW completes appointment processing by producing the Instructions to Appointees. Admissions will post the instructions on the appointees portals. 2.2.6. Reassignment of Air Force Members to Become Cadet Candidates at the Preparatory School. 2.2.6.1. Selected Regular Air Force members at technical training schools remain there in casual status until the earliest reporting date for the Preparatory School. Students must not leave their training school without coordinating with USAFA/RR. (T-3) 2.2.6.2. USAFA is authorized to make selections for the Preparatory School and Falcon Foundation in accordance with the Secretary of the Air Force and the Air Force Academy Superintendent s guidance. Selection for these programs includes but is not limited to enlisted personnel and recruited athletes. 2.2.6.3. The Civil Air Patrol is authorized one appointment to the Preparatory School. Civil Air Patrol cadets send their applications to USAFA/RR and must also apply to Civil Air Patrol National Headquarters by 31 January. (T-3) USAFA will select one individual for appointment to the Preparatory School from the names recommended by Civil Air Patrol Headquarters if there is someone who meets the eligibility criterial for the Preparatory School. 2.2.7. Non-selection for an Appointment. 2.2.7.1. USAFA/RRS will notify in writing each candidate who was entered into the candidate phase but was later disqualified (due to receipt of unfavorable or un-validated information). 2.2.7.2. USAFA/RRS will notify in writing each candidate who is not offered an appointment to USAFA by 1 May. Note: For active duty Air Force applicants, USAFA/RRS will also notify the applicable Military Personnel Section of the member s appointment status.
20 AFI36-2019 25 MAY 2018 2.3. Obligation of Appointees. As a condition to appointment, cadets will fulfill the following obligations: 2.3.1. Cadet s Oath of Allegiance. (T-0) On admission, each appointee (except foreign cadets) is required to take the Oath of Allegiance as written at Attachment 7. Note: The individual may omit the words [s]o help me God, if desired for personal reasons. 2.3.2. If an appointee refuses to take and subscribe to the oath, the appointment is terminated. (T-0) 2.3.3. Complete the course of instruction unless disenrolled from USAFA in accordance with Air Force Instruction 36-3504, Disenrollment of United States Air Force Academy Cadets. (T-0) Cadets incur a service obligation on the first day of academic classes of their junior year. 2.3.4. Be subject to the separation policies in Air Force Instruction 36-3504. (T-1) 2.3.5. Cadets who enter USAFA from the regular or reserve component of the Air Force or as an enlisted member of one of the other armed forces may not terminate any period of remaining obligated service because of the acceptance of that appointment. If such cadets fail to complete the USAFA course of instruction, or are separated from service as cadets for any reason other than appointment as a commissioned officer or because of a physical disability, they will revert to enlisted status to serve any prior service obligation under Title 10, United States Code, Section 516. However, all service as a cadet is counted toward fulfillment of the remaining period of obligated service. (T-0) 2.3.6. Upon graduation incur an eight (8) year service commitment, of which not less than five (5) years must be as a commissioned officer in a Regular component of one of the armed services under Title 10, United States Code, Section 9348. (T-0) If authorized to resign from the Regular component before the eighth (8th) anniversary of their graduation, serve as a commissioned officer in the Reserve component until the eighth (8th) anniversary. (T-0) 2.3.7. USAFA/A1A will ensure minor cadets sign an agreement with the parent s or guardian s consent to fulfill the above obligations. (T-1) A minor cadet an individual who has not reached his or her 18th birthday.