Public Disclosure Authorized THE WORLD BANK I BANK DUNIA Sharing Development Solutions for an Emerging Indonesia Stefan G. Koeberle Country Director, Indonesia - Ct DOCUMEWTS. Letter No. CD-246/PSF/VI/2013 June 12, 2013 Public Disclosure Authorized Mr. Wicaksono Sarosa Executive Director Kemitraan bagi Pembaruan Tata Pemerintahan (Kemitraan) JI. Wolter Monginsidi No. 3 Kebayoran Baru Jakarta Selatan 12110 Indonesia Dear Mr. Sarosa: Public Disclosure Authorized Public Disclosure Authorized Re: PSF TF Grant No. TF014360 Pro-Poor Planning, Budgeting and Monitoring (P3BM) Project In response to the request for financial assistance made on behalf of the Kemitraan bagi Pembaruan Tata Pemerintahan (Kemitraan) ("Recipient"), I am pleased to inform you that the International Bank for Reconstruction and Development ("World Bank"), acting as administrator of grant funds provided by donors ("Donors") under the Support Facility for National Program for Community Empowerment (TF070967), proposes to extend to the Recipient for the benefit of the Republic of Indonesia ("Member Country"), a grant in an amount not to exceed one million six hundred sixty five thousand United States Dollars (U.S.$1,665,000) ("Grant") on the terms and conditions set forth or referred to in this letter agreement ("Agreement"), which includes the attached Annex, to assist in the financing of the project described in the Annex ("Project"). This Grant is funded out of the abovementioned trust fund for which the World Bank receives periodic contributions from the Donors. In accordance with Section 3.02 of the Standard Conditions (as defined in the Annex to this Agreement). the World Bank's payment obligations in connection with this Agreement are limited to the amount of funds made available to it by the Donors under the abovementioned trust fund. and the Recipient's right to withdraw the Grant proceeds is subject to the availability of such funds. The Recipient represents, by confirming its agreement below, that it is authorized to enter into this Agreement and to carry out the Project in accordance with the terms and conditions set forth or referred to in this Agreement. ISEB Tower 2, 12h Floor, JI. Jend. Sudirman Kay. 52-53, Jakarta 12190 2+6221 5299 3000 0+6221 5299 3111 Owww.worldbank.org/id
TF014360 2 of9 June 12. 2013 Please confirm the Recipient's agreement to the foregoing by having an authorized official of the Recipient sign and date the enclosed copy of this Agreement, and returning it to the World Bank. Upon receipt by the World Bank of this countersigned copy, this Agreement shall become effective as of the date of the countersignature. Very truly yours, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Stefan G. Koeberle Country Director, Indonesia AGREED: KEMITRAAN BAGI PEMBARUAN TATA PEMERINTAHAN Y By:_( Aut iorized Representative Name: W kcat<so -Ao fp Title: e)cegcative D 1FZEC-MP Date: \ Enclosures: (1) Standard Conditions for Grants Made by the World Bank Out of Various Funds, dated February 15, 2012 (2) Disbursement Letter of the same date as this Agreement, together with World Bank Disbursement Guidelines for Projects, dated May 1, 2006 ISEB Tower 2, 1 2 th Floor, J. Jend. Sudirman Kay. 52-53, Jakarta 12190 a+6221 5299 3000 *+6221 5299 3111 0 www.worldbank.org/id
TF014360 3 of 9 June 12, 2013 Article I Standard Conditions; Definitions Grant No. TF014360 ANNEX 1.01. Standard Conditions. The Standard Conditions for Grants Made by the World Bank out of Various Funds dated February 15, 2012 ("Standard Conditions") constitute an integral part of this Agreement. 1.02. Definitions. Unless the context requires otherwise, the capitalized terms used in this Agreement have the meanings ascribed to them in the Standard Conditions or in this Agreement. For purposes of this Agreement, the following terms, whenever used in this Agreement, shall have the following meanings: (a) (d) (e) (f) (g) (h) (i) (j) (k) "Bappeda" means Badan Perencanaan Pembangunan Daerah, any of the Recipient's Regional Development Planning Agency, or any successor thereto. "Bappenas" means Badan Perencanaan Pembangunan Nasional, the Recipient's National Development Planning Agency, or any successor thereto. "CSO" means civil society organizations, and "CSOs" means more than one CSO. "District" means a district, an administrative sub-division of a Province, and "Districts" means more than one District. "Joint Secretariat" means any of the Member Country's provincial coordinating secretariats, or any successor thereto, to provide capacity development to provincial and district governments in P3BM and MDG targeting. "Master Trainer" means an individual who receives training as a trainer of trainers. "MDG" means Millennium Development Goals, a set of time-bound and measurable goals and targets for combating poverty, hunger, disease, illiteracy, environmental degradation and discrimination against women, which was formally approved by the international community at the United Nations Millennium Summit in September 2000. "National Secretariat" means the national secretariat established under the auspices of the Deputy for Poverty, Manpower and Small and Medium Enterprises of the Bappenas, or any successor thereto, to coordinate P3BM activities at the national level. "P3BM" means pro-poor planning, budgeting and monitoring. "Province" means an administrative sub-division of the Recipient's territory at the first level below the national level, and "Provinces" means more than one Province. "TKPKD" means Tim Koordinasi Penanggulangan Kemiskinan Daerah, the Recipient's Regional Coordinating Team for Poverty Alleviation, or any successor thereto. ISEB Tower 2,1 2 th Floor, JI. Jend. Sudirman Kay. 52-53, Jakarta 12190 2+6221 5299 3000 1+6221 5299 3111 O www.worldbank.org/id
TF014360 4 of 9 June 12, 2013 (1) "TNP2K" means Tim Nasional Percepatan Penanggulangan Kemiskinan, the Recipient's National Team for Acceleration of Poverty Alleviation, or any successor thereto. Article II Project Execution 2.01. Project Objectives and Description. (a) The objective of the Project is to improve poverty targeting of local government expenditures and local government responsiveness to community needs through the scale-up and institutionalization of the P31BM program. The Project consists of the following parts: Part 1. Provincial cascade training for Master Trainers Providing cascade training on P3BM program and training design for Master Trainers at national and provincial levels. Part 2. Technical assistance for local governments (a) (d) (e) (f) Providing technical assistance to district governments in terms of the utilization of the P3BM instruments to improve their development planning. Providing support for the establishment and activities of Joint Secretariats in selected Provinces based on the Province's commitment to share costs for the training and technical assistance. Providing support for the management of an MDG database and other poverty-related data needed for the implementation of P3BM. Providing support for civil society, media and community monitoring, to be tested in five districts, and mainstreamed into the regular P3BM package. Providing support for training and technical assistance on monitoring and evaluation for Bappeda and TKPKD. Providing refresher training for Districts that have received P3BM training in the past. Part 3. Institutional support and National Secretariat Providing support for the institutionalization of P3BM program at Bappenas. (a) Providing support for the National Secretariat. Providing support for information and knowledge management, such as regular tracking improvements in quality of expenditures with regard to MDG, documentation of best practices, and regular publication of P3BM newsletters and updates on national MDG/poverty targets. Providing support for database management. ISEB Tower 2, 12t Floor, JI. Jend. Sudirman Kay. 52-53, Jakarta 12190 a+6221 5299 3000 0+6221 5299 3111 0 www.worldbank.org/id
TF014360 5 of9 June 12, 2013 (d) (e) Providing support for the collaboration with TNP2K on poverty data, poverty reduction outreach and support to TKPKD. Conducting analytical studies and monitoring and evaluation on P3BM. 2.02. Project Execution Generally. The Recipient declares its commitment to the objectives of the Project. To this end, the Recipient shall carry out the Project in accordance with the provisions of: (a) Article II of the Standard Conditions; the "Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants", dated October 15, 2006 and revised in January 2011 ("Anti-Corruption Guidelines"); and this Article II. 2.03. Institutional and Other Arrangements. The Recipient shall be responsible for the implementation of the Project and shall maintain until completion of the Project, a Project team, with staffing and terms of references acceptable to the World Bank. 2.04 Donor Visibility and Visit. (a) The Recipient shall take or cause to be taken all such measures as the World Bank may reasonably request to identify publicly the support for the Project. For the purposes of Section 2.09 of the Standard Conditions, the Recipient shall, upon the World Bank's request, take all measures required on its part to enable the representatives of the Donor(s) to visit any part of the Member Country's territory for purposes related to the Project. 2.05. Project Monitoring, Reporting and Evaluation. (a) The Recipient shall monitor and evaluate the progress of the Project and prepare Project Reports in accordance with the provisions of Section 2.06 of the Standard Conditions and on the basis of the indicators set forth below in paragraph of this Section. Each Project Report shall cover the period of one (1) calendar quarter, and shall be furnished to the World Bank not later than forty-five (45) days after the end of the period covered by such report. The performance indicators referred to above in paragraph (a) consist of the following: (i) at least 7.5 percent increase of direct local government budgets allocated for MDG targeting and poverty-related spending; (ii) (iii) (iv) at least 280 provincial Master Trainers trained; at least 12 provincial P3BM secretariats established; at least 60 local governments adopted P3BM in annual development planning; and (v) at least 60 CSOs and community groups used P3BM instruments to track pro-poor expenditures at the District level. The Recipient shall prepare the Completion Report in accordance with the provisions of Section 2.06 of the Standard Conditions. The Completion Report shall be furnished to the World Bank not later than six (6) months after the Closing Date. ISEB Tower 2, 1 2 th Floor, JI. Jend. Sudirman Kay. 52-53, Jakarta 12190 2+6221 5299 3000 i+6221 5299 3111 Owww.worldbank.org/id
TF014360 6 of 9 June 12, 2013 2.06. Financial Management (a) The Recipient shall ensure that a financial management system is maintained in accordance with the provisions of Section 2.07 of the Standard Conditions. The Recipient shall ensure that interim unaudited financial reports for the Project are prepared and furnished to the World Bank as part of the Project Report not later than fortyfive (45) days after the end of each calendar quarter, covering the quarter, in form and substance satisfactory to the World Bank. The Recipient shall have its Financial Statements audited in accordance with the provisions of Section 2.07 of the Standard Conditions. Each such audit of the Financial Statements shall cover the period of one (1) fiscal year of the Recipient. The audited Financial Statements for each such period shall be furnished to the World Bank not later than six (6) months after the end of such period. 2.07. Procurement (a) General. All goods, non-consulting services and consultants' services required for the Project and to be financed out of the proceeds of the Grant shall be procured in accordance with the requirements set forth or referred to in: (i) Section I of the "Guidelines: Procurement of Goods, Works and Non-consulting Services under IBRD Loans and IDA Credits and Grants by World Bank Borrowers" dated January 2011 ("Procurement Guidelines"), in the case of goods and non-consulting services; (ii) Sections I and IV of the "Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers" dated January 2011 ("Consultant Guidelines") in the case of consultants' services; and (iii) the provisions of this Section, as the same shall be elaborated in the procurement plan prepared and updated from time to time by the Recipient for the Project in accordance with paragraph 1.18 of the Procurement Guidelines and paragraph 1.25 of the Consultant Guidelines ("Procurement Plan"). Definitions. The capitalized terms used in the following paragraphs of this Section to describe particular procurement methods or methods of review by the World Bank of particular contracts, refer to the corresponding method described in Sections II and III of the Procurement Guidelines, or Sections II, III, IV and V of the Consultant Guidelines, as the case may be. Particular Methods of Procurement of Goods and Non-consulting Services (i) Except as otherwise provided in sub-paragraph (ii) below, goods and non-consulting services shall be procured under contracts awarded on the basis of International Competitive Bidding. (ii) The following methods, other than International Competitive Bidding, may be used for procurement of goods and non-consulting services for those contracts which are specified in the Procurement Plan: (A) Shopping; and (B) Direct Contracting. ISEB Tower 2, 1 2 th Floor, J. Jend. Sudirman Kay. 52-53, Jakarta 12190 a+6221 5299 3000 i+6221 5299 3111 0 www.worldbank.org/id
TF014360 7 of9 June 12, 2013 (d) Particular Methods of Procurement of Consultants' Services (i) Except as otherwise provided in item (ii) below, consultants' services shall be procured under contracts awarded on the basis of Quality- and Cost-based Selection. (ii) The following methods, other than Quality- and Cost-based Selection, may be used for the procurement of consultants' services for those assignments which are specified in the Procurement Plan: (A) Selection based on Consultants' Qualifications- (B) Single-source Selection of consulting firms; (C) Selection of Individual Consultants; and (D) Single-source procedures for the Selection of Individual Consultants. (e) Review by the World Bank of Procurement Decisions. The Procurement Plan shall set forth those contracts which shall be subject to the World Bank's Prior Review. All other contracts shall be subject to Post Review by the World Bank. Article III Withdrawal of Grant Proceeds 3.01. Eligible Expenditures. The Recipient may withdraw the proceeds of the Grant in accordance with the provisions of: (a) the Standard Conditions; this Section; and such additional instructions as the World Bank may specify by notice to the Recipient (including the "World Bank Disbursement Guidelines for Projects" dated May 2006, as revised from time to time by the World Bank and as made applicable to this Agreement pursuant to such instructions), to finance Eligible Expenditures as set forth in the following table. The table specifies the categories of Eligible Expenditures that may be financed out of the proceeds of the Grant ("Category"), the allocations of the amounts of the Grant to each Category, and the percentage of expenditures to be financed for Eligible Expenditures in each Category: Category Amount of the Grant Percentage of Allocated Expenditures to be (expressed in USD) Financed (inclusive of Taxes) (1) Goods, Non-consulting Services 736,500 100% and Consultants' Services (2) Training and Workshops 530,400 100% (3) Direct Operational Costs 331,500 100% (4) Indirect Operational Costs 66,600 100% TOTAL AMOUNT 1,665,000 ISEB Tower 2, 12 th Floor, J. Jend. Sudirman Kay. 52-53, Jakarta 12190 2+6221 5299 3000 i+6221 5299 3111 0 www.worldbank.org/id
TF014360 8 of9 June 12, 2013 *For the purposes of this paragraph, the following terms have the following meanings: (i) (ii) (iii) the term "Training and Workshops" means reasonable Project-related training and workshops conducted in the territory of the Member Country, including purchase and publication of materials, rental of facilities, course fees, and travel and subsistence of trainees; the term "Direct Operating Costs" means reasonable operating costs incurred by the Recipient and required for the Project including: technical and professional staff costs that have been demonstrated as being directly attributable to the Project, new office cost, designated vehicle rental, operation and maintenance, document production and travel costs (other than for training and workshops); and the term "Indirect Operating Costs" means operating costs incurred by the Recipient as part of its ongoing operations, the designated portion of which have been agreed may be charged to the Project, including existing office space, existing vehicle operation and maintenance, operating costs for existing office space, headquarters overhead costs, support staff costs, and management staff costs. 3.02. Withdrawal Conditions. Notwithstanding the provisions of Section 3.01 of this Agreement, no withdrawal shall be made for payments made prior to the date of countersignature of this Agreement by the Recipient, except that withdrawals up to an aggregate amount not to exceed $333,000 equivalent may be made for payments made prior to this date but on or after January 1, 2013, for Eligible Expenditures. 3.03. Withdrawal Period. The Closing Date referred to in Section 3.06 of the Standard Conditions is December 31, 2013. Article IV Recipient's Representative; Addresses 4.01. Recipient's Representative. The Recipient's Representative referred to in Section 7.02 of the Standard Conditions is the Recipient's Executive Director. 4.02. Recipient's Address. The Recipient's Address referred to in Section 7.01 of the Standard Conditions is: Kemitraan bagi Pembaruan Tata Pemerintahan (Kemitraan) Jl. Wolter Monginsidi No. 3 Kebayoran Baru Jakarta Selatan 12110 Indonesia Phone: 62-21-7279 9566 Fax: 62-21-720 5260; 62-21-720 4916 ISEB Tower 2, 12th Floor, J1. Jend. Sudirman Kay. 52-53, Jakarta 12190 2+6221 5299 3000 0+6221 5299 3111 Owww.worldbank.org/id
TF014360 9 of 9 June 12, 2013 4.03. World Bank's Address. The World Bank's Address referred to in Section 7.01 of the Standard Conditions is: International Bank for Reconstruction and Development 1818 H Street, N.W. Washington, D.C. 20433 United States of America Cable: Telex: Facsimile: INTBAFRAD 248423 (MCI) or 1-202-477-6391 Washington, D.C. 64145 (MCI) ISEB Tower 2, 1 2 th Floor, JI. Jend. Sudirman Kay. 52-53, Jakarta 12190 a +6221 5299 3000 i +6221 5299 3111 0 www.worldbank.org/id