NHS Greater Glasgow & Clyde Item No 7(b) Mental Health Partnership Staff Partnership Forum Minutes from a meeting held on 15 th January 2010, 9.30am, Board Room 1, Dalian House PRESENT: Staff Side Gordon Anderson RCN Co Chair MHP SPF Elaine Black Unison Clare Donnelly Unison Elizabeth Rankin Unison Ross McCulloch RCN Co Chair LD SPF Paul Meechan Unison Stephen Fullerton Unison Management Side Anne Hawkins Kath Stewart Martin Montgomery John Dearden Mari Brannigan Calum Macleod Gerry Kelly Carol Wilson Clive Travers David Taylor Karen Beattie Alice Docherty David McCrae Director, MHP Co Chair MHP SPF Head of HR, MHP General Manager, Forensic Services Head of Administration Nurse Director, MHP Head of Mental Health, South West CHCP HR Project Lead, South Clyde Senior HR Advisor, HR Project Team Head of Mental Health, North/East CHCP Senior OD Adviser, MHP Management Trainee, Forensic Services Health & Homelessness Co-ordinator Head of Mental Health, West CHCP In Attendance: Nikki Edgar HR Assistant 1. Apologies APOLOGIES: John Russell Fiona Roberts Catriona Chambers Head of Mental Health, West Dun CHP Complex Needs Service Manager Head of HR, MHP & Noncity CHP s Apologies were noted from the above mentioned members. 2. Minutes The minutes of the meeting held on 18 th September 2009 were approved as a correct record.
3. Matters Arising Staff Side Membership Gordon introduced Paul Meechan, Unison, who is replacing Russell McClintock on SPF. Agenda It was noted the following items would be added to the Agenda for discussion: - Dissolution of Glasgow Homelessness Partnership - Accommodation Review Senior Charge Nurse Review Mari Brannigan provided an update and advised a pilot of Leadership training had been completed in South Clyde. Mari spoke of this being rolled out in Glasgow locally, however, a report has not been completed as yet. Mari also stated she would report on the progress at the next meeting which would include details on training requirements and job descriptions. It was noted that new job descriptions were being issued in the Acute Division where required. Mari will review the Report and circulate. MB Protocol in relation to Ward Managers conducting first line Disciplinary/Grievance Gordon Anderson reminded all that discussion at the last meeting resulted in agreement that Anne Hawkins would take the matter to the senior management group. Anne advised her understanding of the subject was to formalise existing practice in that Ward Managers, and other managers, are able to conduct first in line investigations in Wards other than their own. Anne stated she would liaise with Kath Stewart to produce a formal paper on the subject. AH, KS National Uniform Policy Update Mari Brannigan presented paper 2010-003, a report on a baseline survey which had been distributed to Senior Charge Nurses within Inpatient Services. It had been determined that not all staff wore uniforms, but of those who did they weren t all the same. Mari spoke of the recommendations which had been made following analysis of the survey which included decisions to be taken on whether a ward should be uniformed or not. There were also issues surrounding staff reimbursement for damaged clothing, therefore, guidance should be drawn up to address this. Mari advised a further issue raised was in relation to staff changing and locker facilities, which would need to be looked at. Mari explained a policy was still being developed by Catriona Renfrew but highlighted a decision would need to be made on who would wear uniforms and who would not. She raised the question of how this exercise would be carried out and asked if this would be a task for each local team to take on. Anne Hawkins advised it best to wait and see what was included in the policy. CR Mari confirmed the policy has not yet been approved and that it was at the 2
second draft stage with some work still to be done before it goes back to APF. It was noted that Catriona is trying to reconvene a meeting of the original group members in order to incorporate comments made from the first draft of the policy. Martin Montgomery referred to the Scottish Government National Uniform policy and the fact it applies to all NHS staff who currently wear uniforms. He suggested that a more consistent approach should be applied within the service. Anne Hawkins stated she would expect to see the same standards in certain places. There were further discussions about staff uniform, with Gordon Anderson expressing opinion that if you do not currently wear a clinical uniform you should not be forced to conform to wearing the national uniform. Calum MacLeod spoke of some areas implementing a dress code instead of uniform but explained staff within admission wards should be clearly identifiable with name badges, prominent and that in his view it would look poor if these staff are not dressed in uniform. Gordon pointed out that different wards and units have different views on the matter. Mari spoke of the original group reconvening and taking forward any recommendation, to define what standards should be, then what consequences would be and issues arising that need to be addressed. Gordon stated consultation would need to take place with regards to staff in admission wards wearing uniform. Anne advised waiting to see what the standards should be before progressing and added that decisions would have to be made for each segment of the service. Mari stated that as per National Policy only Senior Charge Nurses and Ward Managers should be wearing the dark blue uniform. MHP Workforce Planning Process Mari Brannigan advised the first meeting of the new Workforce Planning group would be on 21 st January 2010. She reminded that this is necessarily a tight group to look at and pull together the work to be done by other Groups. Ross McCulloch queried whether LD representation had been arranged and it was confirmed Fiona Roberts would attend. Gordon Anderson advised a paper had been drafted which included a letter detailing a one day workshop on Workforce Planning along with a leaflet and nomination form. Gordon highlighted the leaflet provided examples of who the workshops were aimed at to increase workforce development capability. It was agreed this item would be re-examined at the next meeting. Care Management Gordon Anderson advised Unison had raised a grievance in relation to the integration of Care Management. He added that Anne Hawkins co-ordinated a meeting of the CHCP Managers, where it was decided each of the CHCP s would look at the matter locally. Gordon was referencing the PCT paper from 2003 and the issue was about a lack of progress. Clive Travers explained he held a meeting within the North area where processes to support the integration of Care Management were examined. There were no issues arising and everyone had been supportive of the 3
processes agreed. Clive advised the matter had been placed on the agenda for the next Operational Managers Implementation Group (OMIG) meeting and added that Raymond Bell was progressing this for the Council. David McRae referred to the West area and stated the training provided to employees reflected the role of the Care Manager but did not cover the integrated role. Staff need to be aware of the combination of Health and Social Work in relation to this. Elaine Black explained the general feeling from a Health perspective was that the training was being imposed by Social Work staff and this raised issues for the Health employees as they don t work for Social Work. Clive Travers advised Maggie Hart, who is an integrated Operations Manager, led the training for OMIG where there was no feeling that Social Work were dictating to Health Board employees. Stephen Fullerton pointed out that there have been no further meetings since the grievance was raised and it is still unclear as to what is happening. David advised the training seems to have been misinterpreted and stated it would be a good idea to raise awareness of the Social Work role in the process. There was input from Alice Docherty, who highlighted that nurses had struggled with the Care Manager role. This was examined, with the development of specialist Social Work Care Manager roles. She also spoke of lower level roles being allocated to nurses, which would enable them to be able to complete their job more effectively. Stephen advised he supported Alice s view on this and stated there needs to be a more concrete plan put in place. There were further discussions with Gordon referring to an original proposal which was made by Rab Murray and Catriona Renfrew. He highlighted there had been no formal negotiations following on from this in 2003 and there had consistently been no attempt to involve Partnerships. Clive spoke of discussions regarding the matter with OMIG and confirmed staff had been consulted within his area. Ann Hawkins suggested another meeting be set up between David, Clive, Colin and others to establish any other arising issues and reminded all the Grievance would still need to be dealt with. Stephen Fullerton advised there is another SPF specifically for Glasgow who share the same issue. He advised a meeting with this group may be beneficial in addressing ongoing issues though it is noted that whilst Care Management was a Greater Glasgow approach the issues seemed to be in Glasgow City at this point. D & C Dissolution of Glasgow Homelessness Partnership Alice Docherty provided information on the above and advised the service was being placed under the CHCP arrangement, although she was unsure where this would be as yet. Alex MacKenzie is leading. Noted issue around the link to three services MHP directly manages, e.g. DART. A meeting is scheduled in the next week to discuss further. Alice highlighted that Joint Partnership Board discussions indicated integration with Social Work would be set to continue. Alice advised she would report on the progress through the SPF meetings. AD Accommodation Review John Dearden reminded all the lease at Dalian House was ending and it had been proposed for the majority of staff to move to Gartnavel Royal, namely 4
Henderson House and West House. Details are still being worked out but moves will commence in May 2010. About 50 staff members will be affected and communication will be issued to them in due course. 4. Inpatient Review Calum McLeod spoke on the subject and the importance of SPF involvement in the project structure. He advised of a meeting with himself, Morag Brown and John Owens from Elderly Services held prior to Christmas 2009 to brief Glasgow Partnership Joint Chairs. It was explained the aim was to attach Partnership involvement to established area structures with each area having their own implementation plan. Calum advised there is Staff Partnership involvement in areas but that it needed to be formalised. Ann Hawkins advised she had spoken with Alex Mackenzie regarding the matter and also discussed extending the Clyde Project Programme, however, this hadn t been teased out yet. There were further discussions surrounding the project structure with Gordon Anderson suggesting a paper be drawn up providing all relevant detail. Calum highlighted the importance of staff partnership engagement and raised the issue of redeployment which will need to be addressed. He also agreed a structure be mapped out. It was agreed nominations would be sought for staff side representative involvement in the project group. Calum then explained each area would have their own project structure with meetings being held monthly. Anne advised she would consult with Alex Mackenzie to agree on how many reps would be required along with timescales etc. Gordon finally pointed out there may be difficulties for ward based stewards being available, therefore, managers would need to be made aware of their involvement with the project. CMcL AH 5. Clyde Modernisation / Service Redesign HR Update Gerry Kelly distributed tabled figures which were extracted from information previously reported to the Clyde Programme Board. Gerry explained the information provided was in relation to Redeployment numbers and advised it showed staff were still displaced. He highlighted the number of employees who had gone through the redeployment process and didn t find a job were better than expected, however. Gerry stated three employees within Renfrewshire had secured jobs while six would be retiring so things were moving forward positively. Carol Wilson advised matching panels had been reconvened, operational issues were being ironed out and the process was working well. Psychology staff within Dykebar Hospital should be matched by the end of the month. Carol also advised the HR Strategy group were looking at the original criteria used to determine if this could be adjusted and made any easier. Ann Hawkins stated she had been worried about the excess of Band 3 posts and was surprised to hear things were going so well. She added that a more defined approach would be beneficial and would send a positive message to staff. Martin Montgomery suggested Gerry attend the next Workforce Planning GK 5
meeting to report on the subject and this was agreed. 6. Staff Governance HR Activity Kath Stewart provided an update and advised there is difficulty when it comes to reporting from Empower. Some issues have been resolved and some have still to be progressed. Kath explained that her HR team did not have access to staff data for the whole of Mental Health Partnership as yet but the issue of gaining permissions should be resolved relatively quickly. Also the flexibility to report without named data and with relevant categorisation, i.e. download to spreadsheet was being developed. Kath provided some detail of HR activity but pointed out this was specifically in relation to her own team which covered Glasgow elements of MHP. This included 43 investigations over the last 8 months, 15 disciplinary cases, 8 grievances and 5 bullying & harassment cases. HWL Update Kath distributed a paper which provided an update on Healthy Working Lives and advised an information campaign was currently taking place over the week. Kath explained the portfolio to obtain the Bronze award is almost complete and there will be a meeting on 8 th February 2010 to confirm all evidence is ready for submission. There will be an assessment on 15 th March 2010 with site visits scheduled for Gartnavel, Leverndale, Parkhead, Claremont Centre, Netherton and Killearn. Kath stated the Forensic Directorate is due to be assessed at the end of the week while the MHP Corporate team have been covered by the Board s Corporate programme. Other Mental Health Teams covered by the CHP s are in the process of undergoing or awaiting assessment. Kath confirmed the latest information campaign is based on healthy eating with the key message being A New Year, A New You! Eat Well, Be Well! IIP Re-Accreditation David Taylor spoke to the paper referring to the above and advised that instead of seeking re-accreditation, Mental Health Partnership opted for a Holding Review. This was as a result of organisational re-structuring and the full review will now be in September 2010. David highlighted the 3 areas of development as being: - Ensure the organisation can demonstrate return on investment. - Ensure consistency of management effectiveness and practice. - Ensure equity of access to learning and development. An action plan was submitted to IIP in late November 2009 which has been approved. A Continuous Improvement group is now being set up and are due to meet at the end of January 2010 to progress things. Clive Travers confirmed he would provide the name of a representative for the group from his area. CT Health & Safety Committee Update 6
John Dearden referred to the above and advised representation was still required from Staff Side and the North. Nominations will be required before the first meeting which has been scheduled for 27 th January 2010. Gordon Anderson and Liz Rankin agreed they could attend the meeting and confirmed they are both accredited safety reps. GA & LR Taking Control for Staff This item will be carried over to the next meeting. 7. Agenda for Change E-KSF Kath Stewart confirmed a Leads meeting was scheduled for 21 st January 2010 where she would be able to obtain a further update but did point out there were still issues around the e-ksf reporting functionality. KS AFC Reviews Gordon Anderson spoke about the AFC Reviews and stated there had been a lot of activity in relation to this. Gordon advised the last review panel had taken place the previous Tuesday and it had been agreed the employees with safe outcomes would receive a letter informing them of the decision reached. Where there has been no agreement on certain reviews, Ian Reid is in the process of setting up a group to analyse each and determine whether any can be resolved.. Gordon informed all that letters are due to be sent out from the Band 2 and 3 reviews. From the unsuccessful applications, Gordon confirmed the evidence submitted had largely been the same. He highlighted there was the possibility of a failure in the system. Gordon then raised the question of how job descriptions can be agreed and Ann Hawkins advised this needs to be examined. There were further discussions surrounding the reviews and who would receive backdated money. It was confirmed letters would be sent out on 25 th January 2010. 8. SPF Development Session This item will be carried forward to the next meeting. 9. Future of Learning Disabilities & Addiction Services SPF Learning Disabilities Ross McCulloch spoke of the intention to dissolve Glasgow s Learning Disability Partnership with Martin Montgomery taking a lead for MHP s LD services across the Board. He raised the question of how this process could be formalised in line with staff governance requirements. Ross advised there needs to be adequate opportunities available to raise LD issues across the service and highlighted the last LD Partnership Forum is scheduled for 3 rd March 2010. It was agreed a meeting would be set up to discuss the issue further. RM, MM, AH & SF Addictions 7
Gordon Anderson referred to Addictions and advised the service would be continuing in its current form within Glasgow at the moment but discussions were still ongoing. 10. For Information The following items were distributed prior to the meeting for information purposes: - LD SPF Minutes 21 st December 2009 - MHP SPF Forward Planner 11. AOCB The next meeting will take place on Friday 19 th March 2010 at 9.30am, Dalian House. 8