ABout Student Regional Consortium for Adult Education October 14, 2015 2:00pm International Brotherhood of Electrical Workers #440 I. Welcome& Agenda Review- Introductions; In Attendance: Linda Aranda, Bernie Balland, Olga Cornejo, Jim Dawson, Ashely Etchison, Sandy Fielding, Charles Fischer, Michael Gray, Dalia Gadelmawla, Tammy Guzzetta, Mays Kakish, Maribel Mattox, Tami Ostrosky, Mary Perea, JoDee Slyter, Eddie Villa, JoDee Slyter informed the group new information will be shared from the last week s webinar and the Technical Assistance Training during the meeting today. She read aloud the agenda items. She also reminded everyone the agenda and minutes must be posted on each agency s website for both members and partners until a consortium website is established. IBEW toy drive is going on please remember to show support and bring an unwrapped gift if you can. II. New Information (Slide): Guidelines Released, Webinar, Technical Assistance Training (Slide) JoDee shared the 3 sources where we are getting information is from 1. Guidelines, Program Guidance, Instructions, Terms and Conditions, Allowable Uses Guide 2.Webinar and 3. Technical Assistance Training. One of the sources where new information is coming from is the AEBG website: http://aebg.cccco.edu. This is no longer the AB 86 website. They have consolidated both sites into one. The guidelines that were published Friday are on the site. Allowable Uses Guide (Slide) - This includes allowable costs, potential loss in funding, examples listed by objective, reporting categories and types of activities. It also lists what is NOT allowed or needs prior approval. JoDee and Tammy attended a meeting where Neil Kelly, State Project Monitor, presented. Tammy said the samples are very helpful to look at when trying to complete Table 3. Webinar and Technical Assistance in a Nutshell (Slide) AEGB is on a 3- year durations for expenditures. There is no carry over per say, the grant length is 3 years. Therefore, the expenditures are ongoing for the 3 years. There is going to be single reporting of outcomes each year but the money unspent in the first year can be expended until June 2018. If there are no outcomes and no use of funds we take the risk of losing some funding and it can also impact funding for following years. Michael Gray asked JoDee to describe outcomes? JoDee referenced everyone to go back to last week s slide with the circles titled Expected Performance Measures. Acknowledgement of understanding was conveyed by members.
Big news items Deliverables are now due November 2, 2015. Bi-Annual Expenditures Reporting Cycle; the first report is due January 2016. Budget due 12/11/2015 JoDee talked about Adult Ed. can t go year to year without knowing how funding will be for the following year and that is something everyone has been advocating at the state legislation. As a result the January Governor s Budget requires legislators in AB 104 to have a 2 year allocation for Adult Ed. in the budget. Jim Dawson asked if the 3 year duration is going to be an annual thing. JoDee said they asked Neil what that will look like and his response was he didn t know. Olga asked if Adult Ed does data match. JoDee said we have never collected social security numbers. Neil said the 1 st year won t look the best, but he encouraged consortia not to buy an expensive data system, because chances are the state will come up with their own systems. JoDee did say although we don t need to spend all the money, the money this year should be spent on our students. Mary Perea asked if it were possible money get combined. JoDee said it could be possible; in AB 104 funds can be reduced if a member doesn t report. III. Direct Funding Information (Slide) JoDee shared that the information coming out on the fiscal agent/direct funding option is limited. With the consortium dollars, we want to ensure that all the members can utilize indirect costs. The information available in writing and the information in webinars and meetings bring so many questions that is makes it very difficult for groups to decide. Indirect cost are capped at 5% and does not include program administration costs. Mary said materials on Pg. 13 and page 5 says the same thing, however, nowhere has she found in writing that is says 5% plus indirect. If that s what it s supposed to say, then Mary wants to see it in writing. Mays Kakish asked if the consortium charges the indirect and uses up the 5% who would get the money. JoDee said it would be the fiscal agent. Mary Perea reminded the group CNUSD has not agreed on being the fiscal agent because if one member fails to do what they are supposed to, the audit finding goes onto the CNUSD auditing report. Maribel Mattox reminded everyone that reports are going to be required regardless if there is a fiscal agent or not. Comparison of Fiscal Agent v. Direct Funding (Slide)- Mary pointed out Administrative Cap and Quarterly Reporting has already changed. JoDee asked if the consortium would be able to make a vote for next week. Maribel asked if one would cost more than the other. Mary said CNUSD is not looking to become a fiscal agent and asked if another district was willing to take on the responsibility. No one indicated interest in serving as fiscal agent. JoDee surveyed members present to get a feel of where the group is leading more towards.
JUSD Direct funding RUSD- Direct funding MVUSD- fiscal agent, but only if CNUSD takes over AUSD- fiscal agent RCOE- Direct funding CNUSD- Direct funding RCCD- Direct funding JoDee informed the group the acting fiscal agent can only be a member and if not then we must go direct funding. Also, the consortium can change next year if they decided to go the other route. Dalia Gadeknawka mentioned that even going with direct funding the reports will need to be submitted collectively. Charles Fischer made a motion to use direct funding; Jim Dawson 2 nd the motion. JoDee asked everyone to make the proposal available to the public and be ready to vote for the next meeting. IV. Determining Consortium Allocation Discussion (Slide) JoDee shared Allocation amount of $3,845,793 MOE is separate. Last week JoDee distributed tables that were required by each member to have completed. She asked the members present to share what they had come up with on the tables and their request for consortium funding drafts. Sandy Fielding from Alvord USD was the first to share the information and the amount requested. She is still working on completing Table 3. The money they are asking for is money that will bring them back to where they were. The estimated amount is $77,000. JoDee recommended she use the program guidance to help her complete her forms. Charles Fischer from RCOE shared the amounts needed and how they went about in dividing the funds in the 3 different consortia in which they belong. He is requesting for $298,800 to expand services and start up a program in CTE. Jim Dawson from Riverside USD shared that the funding being requested is $395, 00.00 to restore the nursing program they lost. Tammy Guzetta from Moreno Valley USD talked about her table and how they want to build their CTE program in Moreno Valley and include Val Verde. The allocation request is $1,532,661. She will be able to get more information after she has communications with Val Verde. RCCD didn t have tables completed but is working on them. At this time, consortium allocation for RCCD is not available. Michael Gray from Jurupa USD requested an allocation of approximately $500,000 to start up a new training program in CTE and add more ESL classes. JoDee Slyter from Corona- Norco USD shared her tables with an allocation request of $1,150,865. The allocation will address the loss of funding from $1.8 million to $440,000 and rebuild the capacity of instructional hours, students served, and address waiting list and support services. Mays asked what the process would be to get within the limits of our allocation. Thus far, consortium allocation requests total $3,962,735, $116,942 over the total regional allocation.
JoDee said the group needs to look at what our priorities are and look at providing services regionally. The consortium must continue to advocate to the State for Adult Ed and additional funding to further support ongoing efforts regionally. The priorities must be aligned with the annual and 3 year plan. The distribution of consortium dollars will continue to be discussed and negotiated when all information has been presented. Examples of Allowable Expenditures (Slide) V. AB86 Planning Grant Balance: Plans to use the Remaining funds Available- Diane Thursby said the remaining balance of the AB 86 Planning Grant, per Beth, is about $100,000. There were previous suggestions to establish an ABout Students Regional Consortium Website, training on Accelerated Learning Models IBEST, and Regional Professional Development for faculty. JoDee asked everyone to please think of anything else we might want to invest the dollars in as opposed to returning it to the state. Ashley will be meeting with a company tomorrow to get a proposal for the website. Jim Dawson asked how the maintenance of the website would be financed. JoDee said that was included in her proposal. JoDee talked a bit about the IBEST model training reviewing the informational meeting which was held at RCC. Examples of integrated instruction would be a basic skills and CTE teacher teaming together to teach in the same class with the same students simultaneously. The Regional Professional Development would be a one day conference for all faculty to come together for alignment of curriculum. Diane will find out if the money can be obligated or must be spent by December 2015. JoDee wanted to extend an invite to anyone who would like to attend a Readers Conference in Sacramento. The conference is a peer reading event of the annual plans and the state are asking that each consortium send at least one member. There will be a rubric attendees will need to follow when reviewing plans. If anyone is interested in attending and representing ABout Students, please let her know. The conference will take place at the Sheraton Grand. The planning grant can cover the costs once member approved. Sandy said she might be available. Chuck said unless Sandy can and nobody else wants to attend, he can. JoDee will extend the invite to the entire group next week. Next Steps (Slide)- Finalize Plan Determine allocation schedule Annual plan for 2015-16 JoDee can send survey questioner to everyone or the consortium can meet for an extended time to work through the Action Plan. JoDee asked what was best for the group in order to further work on the Annual Plan. Those present thought of doing a combination of survey and
also meeting to put everything together. Riverside Adult School is willing to host it on October 23, 2015 an invite email will be sent out. Next meeting: October 21, 2015 from 2-4pm Meeting adjourned 4:24pm