NDTA USTRANSCOM Transportation University Session: D1 DELIVERING NATIONAL OBJECTIVES: OPERATING IN AN INCREASINGLY DISRUPTIVE WORLD Title: Acquisition at USTC - the Organization (AQ101) Transportation University encourages a free flow of ideas. In the spirit of this academic setting, the views of the instructors and participants are assumed to be their own and not those of NDTA, DoD, USTRANSCOM, or anybody s parent organization/company.
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Delegation of Authority Darren W. McDew Gen, USAF Commander US Transportation Command Director Defense Procurement Provided Acquisition Authority Ryan Mantz, Col, USAF Deputy PEO Delegation of Authority Gail M. Jorgenson Director, Acquisition Component Acquisition Executive John R. Bartley Deputy Director Acquisition & PEO Divisions Delegation of Authority Suzanne Mudd-Yarber Director of Small Business Programs Tamara D. Thouvenot Deputy, Acquisition Bus Ops Head of the Contracting Activity TCAQ-SB TCAQ-C TCAQ-D Marie Pendergast Contract Airlift Division Terri Francoeur Distribution Process Owner Support Division Jeff Beyer Business Support & Policy Division Chuck Burton Specialized Transportation & Support Division TCAQ-P TCAQ-R LTC Ray Casher Services Acquisition Manager (SAM) Team TCAQ-I Gina Lee SealiftServices Division Bill Innes Systems and Services Program Management Division TCAQ-T Legend TCAQ-M 1102-Contracting 1101-Program Management Jim Lovell DPO Program Management Division 3
Contract Actions and Dollars FY13 7.3K Centralized Contracting Actions $4.7B FY14 First year for decentralized reporting 10.3M Contracting Actions 6.8K Centralized Actions $7.2B $4.7B Centralized/$2.5B Decentralized FY15 10.2M Contracting Actions 4.9K Centralized Actions $3.4B $2B Centralized/$1.4B Decentralized FY16 10.1M Contracting Actions 5.1K Centralized Actions $2.7B $1.8B Centralized/$936M Decentralized $8.0 $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 $- 7.30 Centralized Actions (Thousands) 6.80 4.90 5.10 FY13 FY14 FY15 FY16 $4.7 $ Billions $7.2 $3.4 $2.7 FY13 FY14 FY15 FY16 4
Commercial/Military Partnership ESTIMATED CONTINGENCY CONTRIBUTION ESTIMATED STEADY-STATE CONTRIBUTION Pax Cgo Pax 80% 30% AIR 90% Cgo 40% 55% SEA 95% COMMERCIAL MILITARY 90% TRUCK/RAIL HWY/RAIL 90% 5
Major Programs Major/Strategic Transportation & Related Services Voluntary Intermodal Sealift Agreement (VISA)/Universal Service Contract (USC) Charter Airlift Services in Support of Civil Reserve Air Fleet (CRAF) Multimodal (MM) Defense Transportation Coordination Initiative (DTCI) Follow-on: Defense Freight Transportation Services (DFTS) - FY16; supports up to 28 Federal Agencies Global Privately Owned Vehicle Contract (GPC) Total Delivery Services (TDS) Follow-on: Next Generation Delivery Services (NGDS) - FY17; supports up to 28 Federal Agencies Stevedoring and Related Terminal Services (S&RTS) IT Services / A&AS Support Agile Transportation for the 21 st Century (AT21) Defense Personal Property System (DPS) Total Distribution Process Improvement (TDPI) Comprehensive Financial Services 6
Services Acquisition Manager (SAM) Team Created SAM team in Winter 2015 Ensure successful acquisition coordination and execution Identify risks; provide/implement mitigation plans Implement DODI 5000.74 SAM is assigned to each strategic/major program Execute acquisition program management activities Synchronize stakeholders and functional experts Establish and complete objectives to meet the users operational needs Monitor cost, schedule, and performance SAM Highlights Users & Functional Experts QA Rep Resource Mgt SAM Legal Sm Bus Leadership Technical Engineering Integral role in Defense Freight Transportation Services (DFTS) contract award and transition planning, including stakeholder coordination and IT systems integration Coordinating Next Generation Delivery Services (NGDS) Contract for small package delivery for all of Federal Government per Category Management (CM) initiatives Successfully lead the command through the inaugural Services Requirements Review Board (SRRB); validated requirements and identified efficiencies CORs STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Form the Team SEVEN STEPS TO THE SERVICE ACQUISITION PROCESS (DoDI 5000.74) Review Current Strategy Perform Market Research Define Requirements Develop Acquisition Strategy Execute Strategy Manage Performance Reqts CO Industry 7
Airlift Division Division Chief: Ms. Marie Pendergast Total Programs: 8 FY16 Est. Value: $1.4B Readiness Program Civil Reserve Air Fleet (CRAF) Other Strategic Programs Domestic Charter Services (Part 121 and Part 135 air carriers) Less-than-planeload cargo movement worldwide Total Delivery Service (TDS) Next Generation Delivery Services (NGDS) (FY17) Domestic and International small package delivery for all Federal Government and DOD (including SDDC small package tenders) Category A (CAT A) International Heavyweight Air Tenders 8
Civil Reserve Air Fleet (CRAF) CRAF Program established via Defense Production Act of 1950; further defined by Presidential Executive Order 10219 To meet the requirements for civil air transportation, to include plans for transfer or assignment of civil aircraft to DoD National Airlift Policy (1987) directs DoD s peacetime commercial airlift business be fulfilled by air carriers participating in the CRAF program CRAF is a voluntary program that implements these policies by providing peacetime business to our commercial partners and activation language for times of crisis/war/emergency Carriers must commit a minimum of 40% of their CRAF capable fleet in order to participate Contract for peacetime business is entitlement based which provides carriers with business based on their aircraft commitment to the CRAF program As the rate setter, USTC negotiates uniform rates for DoD airlift contracts in support of the CRAF; sets rates IAW a MOU between the carriers and USTC 9
CRAF Contract Teams/Carriers The FY17 CRAF contract consists of a Base Year plus 1 Option Year 12 Contracts with 24 Carriers Teaming Arrangements Carriers form a teaming arrangement to earn more peacetime business Cumulative points from each carrier entitle the team to more business in each category DoD benefits from larger CRAF commitment 10
CRAF Contract Requirements Two types of requirements Long-term Fixed Awards Channel missions awarded for entire year by route Short-term Expansion Awards Ad Hoc requirements received 48 hrs to 30 days in advance FY16 Contract Spend 1 Jan 16-30 Sep 16 $308M $546M Fixed Buy Expansion 11
CRAF Activation REQUEST APPROVE IMPLEMENT DIRECT Activation 3 stages of activation; Stage I Committed Expansion, Stage II Defense Airlift Emergency, Stage III National Emergency Response times for aircraft to be positioned at the location designated by the Government are 24 hours for Stage I, 48 hours for Stage II, and 72 hours for Stage III Carriers are guaranteed a minimum of 11 days of activation for Stage I and 15 days activation for Stages II & III; Carriers are given at least 11 days notice for deactivation of Stage I and 15 days notice for Stages II & III Historical Activations Desert Shield/Desert Storm Aug 90, Stage I activated for cargo & pax capability; deactivated in May 91 Jan 91, Stage II activated for cargo capability; deactivated in May 91 Mar 91, Stage II activated for pax capability; deactivated in May 91 Operation Iraqi Freedom Feb 03, Stage I activated for pax capability; deactivated Jun 03 12
Next Generation Delivery Services NGDS is a Category Management solution for small package delivery services under purview of USTRANSCOM which is set aside for CRAF participants Government-wide solution provide small package delivery services domestically (up to and including 150 lbs.) and internationally (up to and including 300 lbs.) for all Federal Executive Agencies, Cost Reimbursable Contractors providing services on behalf of the Government, and GSA eligible users Interagency, Multi-functional acquisition team concept Combines USTC s Total Delivery Services (TDS) and Surface Small Package (SSP) contracts, GSA s Domestic Delivery Service (DDS3) contracts, and SDDC ground tenders Positively impact costs, vendor performance, and demand management 13
Sealift Services Division Division Chief: Ms. Gina Lee Total Programs: 5 FY16 Est. Value: $1.1B Readiness Programs Universal Service Contract (USC/RDC) USC 8 29 Participants Base + Two Option Years 1 Sep 16 31 Aug 19 Voluntary Intermodal Sealift Agreements (VISA) 56 Participants Four year Base + Five Year Option Period 1 Oct 15 30 Sep 24 Other Strategic Programs Guantanamo Bay Sealift Services Domestic Barge Transportation Services Atlantic Barge Gulf Barge National Afghanistan Trucking (NAT) Deployment and Distribution Service Support (D2S2) Logistics Support Services in Kuwait and Bahrain 14
VISA Program & Contingency Contracts VISA is authorized under the Defense Production Act of 1950 and the Maritime Security Act of 2003 and delegated to the Administrator of the Maritime Administration (MARAD). MARAD (in cooperation with DOD) developed the program. The VISA program is a partnership between the U.S. Government and the maritime industry to provide the DoD with assured access to commercial sealift and intermodal capacity to support the emergency deployment and sustainment of U.S. military forces. The VISA program provides for a time-phased activation of state-of-the-art commercial assets and intermodal equipment to coincide with DoD requirements while minimizing disruption to U.S. commercial operations. Participants receive peacetime preference and have priority under USC-8 peacetime bookings. On an annual basis, MARAD opens up VISA for enrollment. TCERC manages the program for DOD. TCAQ awards and administers the VISA contingency contracts. 1 Oct 2015, new VISA contingency contracts were executed. All rates, terms, conditions and requirements were updated and revised. Charter and liner requirements were consolidated and administrative functions streamlined. VISA can be activated in three stages as determined by DoD with each stage representing a higher level of U.S. flag vessel capacity commitment. Stage III participants must commit at least 50 percent of their vessel capacity. Dry cargo vessels enrolled in the Maritime Security Program (MSP) must commit 100 percent of their vessel capacity during Stage III. Participants are allowed to revise vessel commitments with at least 30 days notice. 15
VISA Activation REQUEST APPROVE IMPLEMENT & DIRECT Activation Requirements Prior to activation, typically all voluntary capacity (U.S. and Foreign Flag) is exhausted VISA is activated at the request of TCCC, with approval of SecDef TCCC will notify the Maritime Administrator of the activation of Stages I, II, and III The Maritime Administrator shall notify the Attorney General and the Chairman-FTC Throughout the activation of any Stage, DoD may utilize voluntary commitments of capacity 3 stages of activation: Activated by TCCC when voluntary or set stage capacities are insufficient Stage I = 15% of carriers U.S. Flag vessel capacity Stage II = 40% of carriers U.S. Flag vessel capacity Stage III = 50% of carriers U.S. Flag vessel capacity or 100% of subsidized vessels (MSP) 97 Vessels, 175 Barges, 123 Tugs, and 5 OSV are registered in the VISA program VISA has never been Activated 16
Specialized Transportation and Support Division Division Chief: Mr. Chuck Burton Total Programs: 22 FY16 Est. Value: $2B Transportation Service Programs Multimodal Defense Transportation Coordination (DTC) Defense Freight Transportation Service (DFTS) (follow-on to DTC) CENTCOM Tactical Afghan Airlift (STOL and Rotary Wing) Global Privately Owned Vehicle Contract (GPC) AFRICOM Trans-Africa Airlift Support (TASC) Air Ambulance Defense Courier Other Support Programs Stevedoring and Related Terminal Services (S&RTS) (CONUS & OCONUS seaports) Container Management Non-Temp Storage (NTS) Rail Repair 17
Distribution Process Owner (DPO) Division Division Chief: Ms. Terri Francoeur Total Programs: 56 FY16 Est. Value: $260M Programs of Record Support Agile Transportation for the 21 st Century (AT21) Defense Personal Property System (DPS) Air Mobility Platform (AMP) Joint Flow Analysis System for Transportation (JFAST) Major Service Support Comprehensive Financial Services Total Distribution Process Improvement (TDPI) Corporate Services Support (CSS) Enterprise Architecture, Data & Engineering (EA) Integrated Booking System (IBS) Other Service Support Software Licenses in support of Programs Hardware Maintenance 18
Policy/Business Support Division Division Chief: Mr. Jeff Beyer Policy Acquisition Authority/ Compliance OSD s SME on Transportation Contracts CRAF Rate Governing Body Congressional/Agency/Carrier Inquiries/Actions Ombudsman / Competition Advocate OSD Peer Reviews Business Support Customer Bill of Rights Vendor Communication Plan EWGs, Industry Days, NDTA Innovative Training Programs Acquisition Boot Camp Bi-monthly Quick Hit Weekly DYK Series Annual Training Event 19