OC ACM Executive Committee September 2017 Meeting Agenda and Notes Introductions Review and approve prior meeting minutes Treasurer's Report September Program Meeting Post Mortem 2017 Program Meeting Speakers Status Reports Executive Committee Shared Documents Other Business Note: Meeting notes generally appear in Blue Italic text. 1
Meeting Attendees Dan Whelan Michael Fahy Steve Steinberg Ali Zahraei Allen Takatsuka Lalit Patel Nilo Niccolai Shirley Tseng Cynthia Kirkeby Winsor Brown Harry Layman Anjana Pai Matija Abicic Karen Beatty Madeline Bauer Trae Palmer Jiancheng Lyu Mike Marin David Forse Raman Rajan Dana Smith 2
Motions Motion Moved By Seconded By Status Approve Steve Steinberg to acquire a USPS Postal Box for the Chapter Dan Whelan Allen Takatsuka Approved Meeting minutes for the August 2017 meeting have not yet been posted. 3
ACM-OC Treasurer s Report September, 2017 Beginning Balance of: $ 2,901.09 (Statement close 8/31/17) [includes $200 room rental fee] Expenses: $ 374.39 (video equipment 2016 IBM funds) 86.74 (recruitment event refreshments 2016 IBM funds) 98.92 (Sept meeting refreshments & supplies) $ 560.05 Deposits of $ 626.00 (September donations $176 donated + $450 IEEE) 87.50 (Square reader deposits) 22.12 (WePay/Meetup donations) $ 735.62 Current Balance(9/26): $ 3,076.66 Includes $485.95 of restricted use IBM funds & $100 restricted student support funds. Unrestricted Balance: $ 2,490.71 4
Other Finance Related Business P.O. Box Update IRS 503(c)(1) Status 2017 IBM Community Grant Update Steve informed the committee that a USPS postal box would cost around $90 per year. He also mentioned that the USPS had recently initiated a service in Irvine where residents can be notified by email of USPS mail deliveries and he is hopeful that service will apply to postal boxes. Steve continues to be in contact with ACM (corporate) about our non-profit status and we are awaiting notification from the IRS that the issue has been resolved. Steve will escalate within the ACM asneeded as this issue is impacting the chapter s ability to do business. IBM revoked the $2000 Community Grant that Dan applied for and was awarded due to the revocation of our non-profit status. Dan can reapply for a 2018 grant in the March timeframe. 5
September Program Meeting Post Mortem Approximately 80 people checked-in at the September 13 th program meeting with Gerard Holzmann. Gerard s presentation was both well delivered and received. Trae and Jiancheng set up and video recorded this meeting. Donations were higher than for recent meetings, possibly due to the change in flow and signage, and of course, staffing of the table. Thank you David for handling the Square device and helping attendees with their credit card donations. We received suggested program meeting topics from 22 attendees and 4 attendees identified themselves as subject matter experts willing to speak at one of our meetings. These check-in surveys are proving very useful. I ve already committed the November survey for identifying possible corporate sponsors. Are there any other learnings from this meeting? We could use more computers to streamline the check-in process and we could also let people know that they can check-in on their phones. With respect to fund raising, we should encourage members to utilize employer matching grant donations 6
2017 Program Meetings Meeting Date January 11, 2017 March 8, 2017 May 10, 2017 July 12, 2017 September 13, 2017 November 8, 2017 Speaker / Topic Peter Coffee / Intelligent Experience Prof. Michael Franz / Cybersecurity Prof. Marios Papaefthmiou, UCI ICS Dean Prof. Sameer Singh / Machine Learning Gerald Holzmann, Ph.D / Space Flight Software & Code Analysis Panel Discussion / Experiences Implementing DevOps 7
November 8, 2017: Panel Discussion Experiences Implementing DevOps
2018 Program Meetings Meeting Date January 10, 2018 March 14, 2018* May 9, 2018 Speaker / Topic Sigmund Fidyke (ICANN) / One World, One Internet, Many Futures * Annual Business Meeting & Elections July 11, 2018 September 12, 2018 November 14, 2018 9
Status Reports Program Speakers Raman Rajan Brief discussion following the September program meeting between Raman, Anjana and Dan Need to identify and get executive committee concurrence on program meeting topics Current list of topics includes: Distributed Ledger / Blockchain Quantum Computing Deep Learning Gaming & Education Internet of Things Raman has proposed having a meeting on Healthcare Analytics Members offered to speak on: JavaScript/Go/Elixir Android Security, Analysis & Testing Optimization Algorithms Fagan Inspection; Incremental Commitment Spiral Model; Systems Modeling Language (SysML) We agreed that a meeting on Healthcare Analytics would be of interest to our members and asked the Program Speaker Coordinators to review the proposed topics for additional topics for the committee to approve for future meetings. 10
Other Member Topics of Interest: Career experiences Data Computer Vision, Machine Learning, Signal Processing Open Source Software Security, Performance AI ML Machine Learning / Code Structure Software developing AI and data professional opportunities Data Analysis Testing software Getting started tutorials, resources, etc Scalable Design Patterns AI safety Algorithms Saw quality Simulations At-scale computing, HPC, huge file systems, code quality Self organizing networks, network slicing and virtualization Additive Manufacturing, biomedical, etc... InfoSec/OpsSec 11
Status Reports Membership Madeline Bauer Prior to the 9-13-2017 meeting there were 571 active members" 76 people attended the 9-13-2017 meeting, of which 37 were known members and 39 were new, first-time attendees Fundraising -- David Forse August 28 th conference call with David Forse, Matija Abicic and Dan Whelan to discuss corporate fundraising Discussed changing sponsorship levels to $2000 for Annual Sponsor and $750 for Event Sponsor Discussed implementing an opt-out annual renewal for sponsorships Discussed additional collateral needs including a document describing the chapter s program meeting history Intend to survey November meeting attendees with respect to corporate sponsorship opportunities Program Video Trae Palmer & Jiancheng Lyu The video production team configured and became acquainted with the new camcorrder, and modes of transfer and sharing of video files for subsequent editing. Currently in post-production of our first recorded ACM presentation, working with A/V syncing, as well as the best way to present both a speaker and his/her slides to a viewer. We plan to have the editing finished within the next few weeks Going forward, we expect a slightly shorter turnaround time 12
Status Reports Program Facilities Mike Marin Reserved conference room for March 14, 2018 meeting Requested setting up a shared spreadsheet that Mike can use to update conference room reservation status Social Media Trae & Cynthia How is YouTube Channel and LinkedIn Group setup dependent upon Google for Non-Profits registration? Did not discuss Social Media at this meeting. University Liaison Nilo Niccolai 2018 Student Awards Nilo plans to start contacting University faculty in about a month. Webmaster Discuss automating Contact Us form routing, requires high-level classification, e.g. membership, meeting topics/speakers, donations Lalit will implement form email routing after we provide specifics on what we would like implemented. 13
Executive Committee Shared Documents Dan has created a provisional Google Drive folder taxonomy, which is pretty flat right now. Would like to transfer this to a chapter owned Google Drive ASAP. OC ACM Shared Docs Programs Membership Fundraising Operating Procedures Grant Applications 14
Other Business No other business 15