Interagency Science and Research Strategy Educational Programs (PLI) 2005 Best Practices in Multi-Agency Volunteer Programs LaNelda Rolley University of Nevada Las Vegas, lanelda.rolley@unlv.edu Donna Grady Chuck Williams Follow this and additional works at: https://digitalscholarship.unlv.edu/ pli_interagency_science_research_strategy Part of the Natural Resources Management and Policy Commons, and the Other Public Affairs, Public Policy and Public Administration Commons Repository Citation Rolley, L., Grady, D., Williams, C. (2005). Best Practices in Multi-Agency Volunteer Programs. Available at: https://digitalscholarship.unlv.edu/pli_interagency_science_research_strategy/20 This Presentation is brought to you for free and open access by the Educational Programs (PLI) at Digital Scholarship@UNLV. It has been accepted for inclusion in Interagency Science and Research Strategy by an authorized administrator of Digital Scholarship@UNLV. For more information, please contact digitalscholarship@unlv.edu.
Presentations (PLI Education) Educational Programs (PLI) 1-1-2005 Best Practices in Multi-Agency Volunteer Programs LaNelda Rolley University of Nevada Las Vegas, lanelda.rolley@unlv.edu Donna Grady Chuck Williams Follow this and additional works at: http://digitalscholarship.unlv.edu/pli_education_presentations Part of the Community Engagement Commons, and the Natural Resources and Conservation Commons Repository Citation Rolley, L., Grady, D., Williams, C. (2005, January). Best Practices in Multi-Agency Volunteer Programs. University of Nevada, Las Vegas. Available at: http://digitalscholarship.unlv.edu/pli_education_presentations/2 This Presentation is brought to you for free and open access by the Educational Programs (PLI) at Digital Scholarship@UNLV. It has been accepted for inclusion in Presentations (PLI Education) by an authorized administrator of Digital Scholarship@UNLV. For more information, please contact marianne.buehler@unlv.edu.
PUBLIC LANDS Best Practices in Multi-Agency Volunteer Programs LaNelda Rolley Donna Grady Chuck Williams
Rapid Growth and its Impact 1952 75,000 1967 230,000 1972 340,000 1995 1,040,000 2003 1,800,000
On Our Public Lands
Collaborative Partnership Community Partners
Our Mission Strengthen the national fabric in support of public lands
Spheres of Involvement RESEARCH COMMUNITY ENGAGEMENT EDUCATION
Research Create high-quality, relevant, up-to-date knowledge to solve problems and make effective decisions about public lands. RESEARCH
RESEARCH Inventory, monitor and assess natural and cultural resources Design and evaluate research projects Manage GIS and research data
RESEARCH Projects Science and Research Strategy for Southern Nevada Plants, Animals, Air & Water Monitoring Data Management and Analysis Alternative Workforce Study Anti-Litter Strategy for Southern Nevada
Education Provide people of all ages with opportunities to participate in the enjoyment, protection, and responsible use of our public lands. EDUCATION
EDUCATION Curriculum Development Outdoor Instruction Science Education Programs Workshops/Seminars/ Training
EDUCATION Projects Education About the Environment Strategy Forever Earth Science Program Discover Mojave Outdoor World Program Red Rock Desert Learning Center
Community Engagement Engage and inspire people to actively participate in the enjoyment, protection and responsible use of our public lands. COMMUNITY ENGAGEMENT
COMMUNITY ENGAGEMENT Volunteer Data and Event Management Community Recruitment Marketing and Awareness Campaigns
COMMUNITY ENGAGEMENT Projects Clark County Cultural Site Stewardship Program Southern Nevada Interagency Volunteer Program Get Outdoors Nevada Take Pride in America in Southern Nevada Anti-Litter & Anti-Dumping Program
Interagency Volunteer Program Federal volunteer coordinators establish partnership in 2001 Conducted joint events, promotion and training Joined with UNLV in 2004 to establish stronger community connection
Mission Encourage volunteerism to conserve and protect the diverse natural areas in Southern Nevada
Connecting to Community Interagency Volunteer Program Growth 3000 2500 Number 2000 1500 1000 500 0 Dec 31 2004 Feb 28 2007
Nationally Recognized Take Pride in America Award 2005 and 2006
Best Federal Volunteer Program
Best Practices=Winning Programs
Volunteer Management Recruitment Retention
Volunteer Types Episodic drop-in or event Operational regularly scheduled
Volunteer Recruitment Key Elements: Database Branding Project Organization Website Public Relations/Outreach
Program Database Basic database functions Manage demographics Schedule volunteers Manage service hours
Program Database Web-based database may offer additional features Volunteer self-schedule Access to remote users
Program Branding
Project Organization Develop a Process Planning Communication Implementation Follow-Up FOLLOW-UP IMPLEMENTATION PLANNING COMMUNICATION
Project Organization: Planning
Event Profile Name of event # of volunteers needed Event date Event location Event time: Check-in, event start/end Other: Is breakfast or lunch provided? Other items provided? Nature of event cleanup, trail restoration, other Required experience or skills Age requirement Other restrictions Participating groups Event sponsors
Event Planning Facility/Set-Up Timeline Rain Location/Plan Registration Tables and Supplies Welcome/Safety Briefing Team Leads
Event Planning Medical/Safety Food & Beverage Parking Vehicles Event Signage Communications Posters/Banners Videography/Photography Media/Publicity Entertainment Giveaways Volunteers/Staff Follow-Up
Event Schedule & Logistics Organization Name Event Name/Date/Time Nature of Event Event Location # Volunteers Expected Event Contact Event Timeline/ Task/Responsibility Staff & Vendor Contact Information Event Directions Other
Program Website: Communication Promote volunteer opportunities Highlight volunteer accomplishments Build volunteer prospect list Expedite event registration Expedite volunteer application
Program Website: Communication
Developing a single volunteer website
Program Public Relations: Communication Media Releases Paid Advertising/Public Service Announcements Flyers/Brochures Presentations Direct Mail/Email
Event-To-Go: Implementation
Program Organization: Follow-Up Document Accomplishments Volunteer Recognition
Document Accomplishments Name of Event Event Location Event Duration Event Nature Event Sponsors Participating Groups # Volunteers Participating & Hours Contributed Accomplishment: (must be quantitative/measurab le i.e. feet of trail, pounds or cubic yards of litter, feet of fence)
FY 06 Volunteer Hours 60,000 50,000 40,000 30,000 20,000 10,000 0 Maintaining Visitor Facilities Maintaining Roads & Equipment Protecting Visitors/Providing Safety Info Monitoring Cultural Sites
Fiscal Year 06 Accomplishments 150,000 volunteer hours 120 miles of trails maintained 2,500 linear feet of stream cleared 126 tons of trash removed
Volunteer Recognition Recognizing Volunteers Survey volunteers for preferences
Volunteer Recognition Why? How? When? Where?
Program Database: Selection Criteria Security Accessibility Flexibility Cost Support Availability Availability Support Security Database Accessibility Flexibility Cost
Database Features Customized Data Fields Mass Emails or Postal Mail On-Line Applications Event Pre-Registration Training History Flexible Reporting/Analyzing Job Matching Scheduling Award Tracking Check List Tracking Tickler (Reminders) Automated Updates Volunteer Access (VIC) Touch Screen Access Coordinator Functions
Schedule Records
Volunteer Records
Volunteer Records
Summary Best practices = Winning programs Successful programs develop and implement best practices for recruiting and training volunteers.
Summary Mission Statement Recruitment Process Database Branding Project Organization
PUBLIC LANDS Thank you Find us on the web at: publiclands.unlv.edu getoutdoorsnevada.org