WARD ALLIANCE FUND 2013-14 APPLICATION FORM Please fill in the project proposal form below and then send it to your Ward Alliance. You may wish to discuss the outline of your project with a member of the Ward Alliance for some initial feedback before submitting your proposal. Before completing this form please read the. 1. About Your Group Name of your Group: Main contact: Position in group: Address: Postal code: Email address of main contact: Main telephone number: Ward: 2. About Your Project 2.A Project Title Give your project a short title so it can be easily identified (max 10 words) 2.B Project Summary Please describe your project (No more than 150 words): Page 1 of 5 Office use only: Project Reference
2.C Are you applying for funding that will impact on the 5 ways to Well Being? (If yes go to question 2.D, if no go to question 2.E) 2.D Which of the Wellbeing priorities does your project meet? (Please see guidance notes) 2.E Which local priorities identified for your ward does this project address? (Please see guidance notes) 2.F How does your project meet this priority? 2.G Which area is covered by the project (Is it a particular street, estate or the whole ward?): 2.H How much funding do you need? 2.I What is the start date for the project and when will it be completed? Is the timetable for the delivery of this project realistic? Start: End: 2.J Please indicate what will happen to any equipment purchased. Page 2 of 5 Office use only: Project Reference
3. The Local Community Please indicate who you have consulted with, and any other groups or organisations that will be involved in the project. How many people will be involved in the project? What will they be doing? How will this project improve this neighbourhood? What are the key benefits? 4. Financial Details What will you spend the grant on? Will you be buying items, or hiring things, or paying someone to do something? Please list the items and the cost Item Basis of costing (e.g. quote / catalogue price) Amount ( ) How does your project represent good value for money? TOTAL GRANT For example have you sourced the cheapest materials, looked at alternative quotes, etc? Page 3 of 5 Office use only: Project Reference
How are you making up the match part of your project? Please give us details on what you will contribute (volunteer hours, gifts in kind, cash donations etc) to raise the same amount you are requesting in funding. [Please note that volunteer time is calculated at 11.09 per hour.] Volunteer hours - <insert number of hours> hours = <insert value by multiplying number of hours by 11.09> In-kind contributions = Cash donations = Total contribution = Bank Account Name Bank Account Number Sort code / / Name of Bank/Building Society 5. Conditions & Declarations I hereby certify that the information contained in this application form is accurate, and that I have the authority/permission of our group to apply for these funds. I acknowledge that in the event of a Grant being made, the application form and guidance notes will be the basis of a binding agreement. Any award made will be used only for purposes for which it is granted, if it is found during monitoring that any item(s) funded are ineligible, I will return any money requested immediately. The monitoring information required by BMBC will be provided as and when requested. All financial records, receipts etc. will be kept for at least 7 years following any award. Applicants will be required to provide copies of receipts of expenditure within 6 months of any award or evidence of action if an order is placed. Any unspent money must be returned in the form of a cheque payable to Barnsley MBC within 6 months. Groups receiving awards may be required to report to future Ward events about the benefits received from the grant. Barnsley MBC is subject to the Freedom of Information Act 2000. This law gives the general public the right of access to information held by the Authority. Some information may be exempt from disclosure such as bank account details. The Authority will consult with third parties who supplied the information but the final decision on the release of the information rests with the Authority. I understand that failure to comply with the above requirements may result in the recovery of money paid. Project Contact Name Signature (For and on behalf of the members of the project) Date Page 4 of 5 Office use only: Project Reference
6. Approval Process Project Title Approval Amount At the Panel meeting, the following people expressed an interest and abstained from voting: I, the Chair of the above Panel meeting, confirm that the project application has been successful*/unsuccessful* with support from a majority of Panel Members present at the meeting held on.. [Date] Signature. Name [Chair of the meeting on behalf of the Panel] *delete as appropriate I confirm that this application fulfils the WAF criteria: Signature.. Name... [Area Council Manager] I authorise the project, and the request for the WAF grant, as outlined in the application: Signature Name. [Service Manager/Assistant Director/Executive Director Adults & Communities Directorate] BACKGROUND PAPERS AVAILABLE WHERE APPROPRIATE: Application Form: Quotes for works: The background papers are available for inspection at Beevor Court 2, (01226 787704) where they contain exempt information as defined by Part 1 of Schedule 12A, Local Govt. Act 1972. Page 5 of 5 Office use only: Project Reference
WARD ALLIANCE FUND 2013-14 GUIDANCE NOTES Barnsley Council has made 17,000 per electoral ward available to match fund against time, expertise and resources for community projects identified in the 21 electoral Wards. 7,000 of this fund has been made available by the Public Health Department for 2013/14 only. The Ward Alliance Fund is intended to: ensure practical solutions to local issues involving local people. support and develop community groups and volunteering. support schemes and initiatives identified in the Community Strategy, Area Plan or Ward Plan. support and encourage service improvements. support equality and diversity (including fostering good relations between people from different groups, eliminating unlawful discrimination, advancing equality of opportunity for all). the funding from public health will be available to drive forward the actions within local ward actions plans that can demonstrate an improvement in health and wellbeing and an asset based approach to community development A Ward Alliance is made up of the three elected members in the ward working alongside community representatives. They will consider and approve projects based on the details of each individual application. Voluntary and Community groups and those without a formal constitution can work with their Ward Alliance to undertake one-off projects with no ongoing funding commitments (e.g. one-off revenue costs). This is to encourage and enable new activities and for organisations to develop small and innovative projects. Other eligible projects include start-up costs. The grant will help communities come together to identify their strengths and local priorities in order to plan for their future and become resilient. It can fund both new and existing community groups. Providing the basic criteria are met, applications will be considered on their own merit. However, the following are indications of the types of projects that are welcomed. Contributing to new group start up costs (e.g. consumables, stationery, uniforms etc.) Contributions to one off events Equipment for the community e.g. tables / chairs for a community group in a shared facility. Small environmental projects Health initiatives Page 1 of 7
Please note that the grant cannot be awarded to individuals or small businesses. In addition it cannot be used to fund or contribute to: Travel expenses - this includes holidays or trips of any nature as well as day to day travel. Refreshments food or drink will not be funded. Ongoing revenue expenses e.g. rent or running costs - overheads such as staffing costs or utility bills will not be funded. Year on year event costs - events which you have held previously or plan to hold again such as Christmas galas, Easter events etc. These are not one-off projects. Churches and faith groups other grant pots exists for this purpose. Personal Equipment - items which cannot be used by or will not benefit the whole community. This includes portable IT equipment. Spending not targeted wholly within the Ward area - spending across ward boundaries or borough wide groups will not be funded. Projects which can seek funding elsewhere within the project time scale. Expenditure outside the statutory powers of the Council Guidance is set out below as a section by section guide to completing the Application Form. 1. About Your Group Please provide standard contact details of the group applying, so that we can contact you if your project is approved. 2. About Your Project 2.A Project Title Choose a name for your project which will allow it to be easily recognised. 2.B Project Summary Please provide details about your project i.e. the aims of the project. The aim is a brief statement that explains the overall purpose of your project. 2.C Are you applying for funding that will impact on the 5 ways to Well Being? Does your project demonstrate an improvement in health and well-being and an asset based approach to community development, if it does, please answer question 2.D 2.D Which of the priorities does your project impact on? If you think that your project impacts on the 5 ways to Well Being please indicate which theme it fits with, and briefly state why (a more detailed grid providing more information and examples can be found at Appendix A) Connect Be Active Take notice Keep learning Give Page 2 of 7
2.E Which of the local priorities identified for your ward does this project address? Your Ward Alliance priorities can be found at Appendix B. 2.F How does your project meet these priorities? The starting point for addressing how your project meets the priorities in your ward is to be clear on the need it is addressing. You need to demonstrate a problem, issue or situation where something needs to be changed to make things better for a person, group of people or an environment. 2.G Area covered by project Although funding for this programme is at ward level, different neighbourhoods within your ward may have greater need of funding. Please let the panel know here what specific area of your ward your project will benefit. 2.H How much funding do you need? Tell us how much grant you are applying for? 2.I What is the start date for the project and when will it be completed? Tell us how long the project will take to complete. Be as realistic as possible about when the project might start and how long it will take to complete. Don t put a start date of a week after submission of your proposal, the Ward Alliance only meets 6 times a year. Any unspent funds will need to be returned to BMBC at the end of each financial year. 2.J What will happen to any equipment purchased by the grant? Indicate what will happen to any equipment purchased using the Community Support Fund, e.g. who will maintain the equipment after the project has been completed. 3. The Local Community Please indicate who you have consulted with. Indicate who you have consulted with in developing the project plan and any other groups or organisations that will be involved in the project. You may wish to consult: Local Councillors Area Teams Voluntary Organisations Community Representatives Other groups or organisations How many people will be involved in the project? What will they be doing? There are various ways of involving people. For example: Having people who would use your project on your management committee. Getting local people who will use the project to help design it. Setting up user groups to give feedback on your plans and plan activities. Where appropriate local people delivering activities or volunteering on the project The more members of the local community involved in the project will mean a higher number of volunteer hours, which means a higher match value for the project. Page 3 of 7
How will this project improve this neighbourhood? Once you have addressed the need of your project of your project, you will need to have clear idea of the specific changes and improvements your project will have in your neighbourhood. 4. Financial Details What will you spend the grant on? Please provide details of how the Grant will be spent including materials and services to be purchased and the basis of the costs identified for these. VAT should be included in all figures quoted. How are you making up the match part of your project? In order to receive funding for your project you need to contribute the same amount that you are asking for. You can raise this amount in the following ways: Volunteer time, which is valued at 11.09 per hour. In kind contributions - These are services provided free of charge that normally you would have to pay for, such as venue hire. Cash donations How does your project represent good value for money? With only a limited amount of funding for your area, you need to demonstrate that your project delivers the most benefits for the least amount of money spent. You can do this by: Ensuring the most amount of people in your area benefit from your project Thinking of a problem in your area that could be solved for a small amount of money but would make a big difference in people s lives When sourcing services and materials, obtain different quotes to make sure you are getting the best possible value for money Obtaining services and materials for free where possible from businesses willing to contribute to improving their community. Bank Account Details Please provide details of the bank account into which the grant is to be paid. Please note grants cannot be paid into a personal bank account. Groups are eligible for up to 100% of their project costs however, it is a match funded programme, which means that every 1 provided in funding must be matched by a similar amount of in-kind donations (this means donations for cash, services, free products or volunteer time). Indicate what will happen to any equipment purchased using the Community Support Fund, e.g. who will maintain the equipment after the project has been completed. 5. Conditions & Declarations Read the conditions applied to the grant and sign the form. Once the grant has been made, if the person signing the application should no longer be part of the project for any reason, the Locality Team should be notified of this in writing immediately and an alternative contact point provided. Page 4 of 7
1. The WAF Locality Team will process applications. 2. All applications meeting the criteria will be considered by the Ward Alliance and recommendations will be made by the Alliance and authorised by the Senior Management. 3. The approved amount will be sent to the applicants with a covering letter reiterating the conditions of the award. 4. Please return your completed application form using one of the methods below: Email: teresawilliams@barnsley.gov.uk Post: Communities & Area Governance, Beevor Court 2, PO Box 634, Barnsley, S70 9GG Hand Delivery: Communities & Area Governance, Beevor Court 2, Pontefract Road, Barnsley, S71 1HG Fax: 01226 773094 6. Approval Process The application will be considered at the next available Ward Alliance Panel. A decision needs to be made by the whole panel, or where not possible, a decision being reached with a majority of 51% supporting the proposal. The Chair will sign the form indicating if the project has been approved, and it will then be passed to the WAF Central Team to process. You will be notified shortly after the Panel has met if your project has been successful or not. Page 5 of 7
Appendix A 5 Steps to Well-Being Examples of activity which can be funded Connect Be Active Children s Services Intergenerational activities - facilitating contact between younger & older residents Support buddies for disabled young people - to help them take part in sport & physical activities Adults and Communities Local area co-ordination - work with individuals, families & communities to support people with disabilities Health walks scheme - to encourage physical activity & use of the natural environment Planning and Transport Designing traffic free spaces into developments - to encourage social connections Town centre cycle paths - to encourage physical activity & low carbon travel Housing Environmental Work and the Economy The Big Lunch - events to encourage neighbours to get to know each other Enable tenants to grow their own food - through community owned allotments An area based growing competition - to improve local environments through collaboration between residents Green Gym - to promote health & fitness and support conservation activities Encouraging business to take advantage of support - to make them more competitive Encourage the unemployed to engage with volunteering - to increase skills, keep active and improve wellbeing Take Notice Public art project devised with young people - to encourage appreciation of public spaces Festival for social inclusion - e.g. the Barnsley Pride events Auditing green space provision - to ensure access to the natural environment Gardening support for vulnerable residents - to maintain outdoor spaces Resident involvement in wildlife protection - to encourage appreciation of local biodiversity Citizens taking note of what job opportunities there are - and concentrate on transferable skills & with business, look for markets to expand into & new skills development Keep Learning Online directory of learning activities for young people - to encourage participation & enjoyment of learning Adult learning - as an alternative to prescribing anti-depressants for mild mental health problems Identifying sites for selfbuilders - to encourage people to learn the innovative & entrepreneurial skills needed to build homes Provide training - as part of resident involvement in decision making for tenants, to encourage learning through participation Community planting day events - to teach basic skills and improve public spaces Focussing on skills attainment - maximising the digital agenda as a conduit for learning and a subject in its own right Give Peer support awards for young people - to recognise their efforts in helping others Time banking - to encourage skills swapping and reciprocal volunteering as a route to build social networks Supporting volunteer led walking bus schemes - to encourage volunteering, physical activity & safe travel to school Use peer support models - to enable independent living and residential support to promote mutual support Encouraging volunteers to adopt their local area - to help maintain the quality of their public space Local business support networks - of volunteers giving time and expertise to provide business support to local enterprise Page 1 of 7
Appendix B - Your Ward Priorities Until local consultations have taken place, and a Ward Plan established, individual ward priorities cannot be set. Page 1 of 7