First Public Budget Hearing September 14, 2016
Agenda Staff Presentation Resolution 2016-027: Non-Ad Valorem Special Assessment for Fire Services Resolution 2016-028: Non-Ad Valorem Special Assessment for Solid Waste Services Resolution 2016-029: Establish Tentative Millage Rates Ordinance 2016-115: First Reading, Annual Operating Budget and Capital Improvement Program
Housing Recovery spurs revenue recapture Recession began in 2008 Peak # of foreclosures in May 2010 Economic Recession Increased City expenses To secure and maintain abandoned properties (swimming pools, openings, mowing) Process legal paperwork Support from Multi City Departments Applications for reduced fines or foreclosed/ barred liens Increased payments/ settlements FY2012 FY2013 FY2014 FY2015 FY2016 YTD 18 23 166 451 453 Economic Recovery Housing Recovery: Increase in housing sales in 2014
Housing Recovery Timeline 6,000 5,000 Economic Recession begins 2008 Code secures and maintains abandoned properties (property owner accrues fines/liens) Foreclosures peak May 2010 Housing recovery begins 2014 New owners pay fines and liens 4,000 3,000 2,000 1,000 Lis Pendens Final Judgment CET 0
FY 2016 Year End Revenue Projection FY2016 Adopted YTD FY2016 As a % of FY2016 FY2016 Year End Projection as a % of Revenues Budget Actual Budget Projection Budget Ad Valorem Tax $38,909,404 $39,270,637 100.9% $39,270,637 100.9% Residential Solid Waste 2,245,712 2,257,520 100.5% 2,257,520 100.5% Franchise Fees 10,435,499 7,401,600 70.9% 9,889,499 94.8% Utility Service Taxes 11,418,696 8,939,528 78.3% 11,099,921 97.2% Intergovernmental 20,022,440 15,709,338 78.5% 19,483,124 97.3% Licenses & Permits 3,882,550 3,827,201 98.6% 4,075,308 105.0% Parks & Recreation 4,719,168 3,860,366 81.8% 4,140,629 87.7% General Government 2,274,599 2,716,746 119.4% 2,896,171 127.3% Public Safety & EMS 3,791,301 3,466,033 91.4% 3,511,552 92.6% Fines & Forfeitures 1,797,000 4,988,490 277.6% 5,248,513 292.1% Other Income 8,350,534 7,621,062 91.3% 8,225,635 98.5% Total Revenues $107,846,903 $100,058,521 92.8% $110,098,509 102.9% Actuals as of August 31 st (92% of Fiscal Year)
FY 2016 Year End Expenditure Projection As a % of FY2016 Budget Expenditures FY2016 Adopted Budget Y T D FY2016 Actual FY 2016 Year End Projection City Commission $ 361,999 $278,135 76.8% $350,000 96.7% City Manager's Office 3,990,533 3,514,582 88.1% 3,804,738 95.3% Human Resources 1,739,927 1,554,962 89.4% 1,749,437 100.5% Development Services 6,798,286 5,845,696 86.0% 6,533,286 96.1% Financial Services 2,444,342 2,240,447 91.7% 2,444,342 100.0% Information Technology 3,522,893 3,111,366 88.3% 3,447,893 97.9% City Attorney's Office 1,023,041 857,192 83.8% 973,041 95.1% Police 46,622,075 42,656,504 91.5% 46,722,075 100.2% Emergency Medical Services 9,128,502 8,330,359 91.3% 9,168,502 100.4% Public Works 4,764,832 4,067,964 85.4% 4,704,832 98.7% Parks & Recreation 14,636,819 12,609,826 86.2% 14,511,819 99.1% Total Departmental $ 95,033,249 $85,067,033 89.5% $94,409,965 99.4% Projection as a % of Budget Total Non Departmental 12,813,654 $11,135,630 86.9% $12,745,900 99.5% Total Expenditures $107,846,903 $96,202,663 89.2% $107,155,865 99.4% Actuals as of August 31 st (92% of Fiscal Year)
FY 2016 Year end Projection General Fund Revenues Expenditures $2,251,606 $691,038 Estimated Surplus = $2,942,644 Actuals as of end of August (92% of Fiscal Year)
FY Ending Sept. 30 Status of Reserves Source: Comprehensive Annual Financial Report Stabilization Fund (17%) Computer Replacement Plan Facility Reserve Unassigned FY 2010 $16,149,143 $2,200,773 $3,086,349 $1,086,188 FY 2011 $16,655,463 $1,316,793 $2,641,235 $0.00 FY 2012 $16,798,428 $538,512 $1,397,106 $0.00 FY 2013 $17,053,991 $1,355,098 $1,204,951 $0.00 FY 2014* $17,548,453 $1,426,266 $665,867 $0.00 FY 2015 $18,333,974 $1,882,094 $542,357 $3,544,390 FY 2016** $19,208,974 $1,907,094 $1,142,357 $4,354,390 *$2,041,398 has been designated as "deferred inflow" because accounting rules did not permit us to recognize the entire amount the City received when assigning the revenue from the sale of several cell tower leases. The City will recognize this revenue over 14 years. The revenue is not recognized in even portions; rather, it is recognized as if the leases were still in place, escalating 5% annually. ** Preliminary Forecast for FY2016 Fiscal Year 2017 Parks Replacement Plan will be established
FY 2017 Budget Highlights
Total Taxable Assessed Values Increased $12.0 $10.0 $8.0 for Fifth Year In A Row $ Billions $6.0 $4.0 $2.0 $0.0 $9.48 $10.39 $9.82 $8.53 $7.55 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 TTAV$ are July 1 certified values from FL DOR s Certified Taxable Value form (DR 420). % Changes are as published by BCPA, considering Value Adjustment Board corrections. $7.40 15.3% 9.6% 5.5% 13% 11% 0.9% 1.6% 4.08% 5.35% 6.24% 6.76% $7.47 $7.75 $8.13 $8.54 $9.06 Source: BCPA Real Estate Use Code Summary, July 1
Percentage Change in Total Taxable Assessed Values 12% 10% 9.84% 9.79% 9.78% 9.75% 9.11% 9.01% 8.80% 8.58% 8.46% 8.46% 8.04% % change 8% 6% 4% 6.79% 6.76% 6.03% 2% 0% = Net New Coral Springs Net New = $15.41M Source: BCPA Taxable Value Report at July 1 11
Summary of Grant Activities YTD Applied for 27 grants totaling $6.1 million 9 funded ($1.5 million) 9 not funded ($1.17 million) 9 pending ($3.43 million)
FY 2017 Budget Highlights Staff Recommendations Maintaining current millage rate allows the City to balance the budget without the use of reserves The average single family household will pay an additional $8.00 in property taxes if City maintains current rate No roll back recommended Voter Approved Debt Service millage rate will increase from $0.2933 to $0.2948 Slight increase due to first full year of debt service on Public Safety Bond (approved November 2014) The average single family household will pay an additional $1.00 in Voter Approved Debt Service Residential Solid Waste Assessment Fee will increase by $5 From $234.75 to $239.75 per single family household Water rates will increase by $2.16 per month for the average SF homeowner 3.5% per the 2013 Water and Wastewater Rate Study Single Family Fire Assessment Fee will increase by $8 From $147 to $155 per single family household *Average single family household = $250,000 Assessed Value before Exemptions
304.90 304.90 352.34 372.84 265.00 265.00 265.00 350.00 252.71 250.90 259.55 261.28 225.00 225.00 225.00 225.00 225.00 225.00 225.00 256.00 189.00 209.00 209.00 222.00 169.50 169.50 199.50 199.50 166.00 166.00 166.00 189.00 175.00 175.00 175.00 175.00 141.36 141.36 147.00 155.00 134.00 134.00 134.00 134.00 $400 $350 $300 $250 $200 $150 $100 $50 $0 Fire Assessment Fee Comparison local cities with full service fire departments FY2014 FY 2015 FY 2016 FY 2017 Proposed *ISO 1 Fire Departments *Miramar *Tamarac *Pembroke Pines *Margate *Ft Lauderdale *Hollywood Sunrise Davie *Deerfield Beach (BSO) *Coral Springs *Pompano Beach
FY 2017 Fire Assessment Fees Use Category FY 2016 Fee FY 2017 Fee Increase Increase Adopted Proposed ($) (%) Single-family $147.00 per unit $155.00 per unit $8.00 5.4% Multi-family $186.00 per unit $195.25 per unit $9.25 5.0% Commercial $19.78 per 100 sq. ft.* Industrial, Warehouse Institutional, Government $2.40 per 100 sq. ft.* $22.00 per 100 sq. ft.* $23.03 per 100 sq. ft.* $2.98 per 100 sq. ft.* $22.50 per 100 sq. ft.* $3.25 16.4% $0.58 24.2% $0.50 2.3% *up to 400,000 sq. ft.
City s General Fund Must Pay Fire Assessment Fee For Exempt Properties Institutional and Governmental Use Category FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Proposed City Owned Property $156,715 $159,915 $182,830 $185,323 $250,592 $236,049 Subsidy for Schools, Houses of Worship, Subsidized Housing, and Hospital District $897,755 $959,675 $1,043,031 $995,808 $1,011,001 $1,092,401 Total $1,054,470 $1,119,590 $1,225,861 $1,181,131 $1,261,593 $1,328,450 16
FY 2017 Water and Sewer Fund Highlights Recommending a 3.5% weighted average rate adjustment as of October 1, 2016 as a result of 2013 Water and Wastewater Rate Study Increase $2.16 per month for the majority of residential customers Continue the Inflow and Infiltration correction program to reduce wastewater treatment charges from Broward County. Continuation of ongoing annual rehabilitation of existing sanitary lift stations. Continuation of ongoing programs to replace the existing galvanized water pipes and cast iron water mains throughout the utility service area.
Commercial Solid Waste Rate Increases for CPI* (Price Per Cubic Yard) FY 2015 Actual FY 2016 Actual FY 2017 Proposed Collection $7.44 $7.39 $7.46 Disposal $1.97 $1.99 $2.01 Franchise Fee $3.82 $3.85 $3.89 Total $13.23 $13.23 $13.36 *Annual CPI adjustment stipulated in contract; used South Urban Cities index; floor of 1% with Wheelabrator, Sun Bergeron.
Residential Solid Waste Assessment Comparison $400 FY 2015 FY 2016 FY 2017 Proposed $225.84 $222.23 $210.60 $169.56 $273.75 $273.75 $273.75 $234.75 $239.75 $225.79 $202.79 $213.12 $213.12 $172.02 $193.68 $372.00 $372.00 $372.00 $347.40 $360.00 $381.60 $350 $349.80 $354.72 $360.38 $300 $250 $200 $150 $100 Hollywood Fort Lauderdale Proposed FY 17 $239.75 Parkland Tamarac Coral Springs Davie Sunrise Coconut Creek
FY 2017 Proposed General Fund Budget
City of Coral Springs Budget Overview 2017 PROPOSED CITY BUDGET (NET)*: $201.4 Millions TOTAL NUMBER OF FUNDS: 10 TOTAL NUMBER OF POSITIONS (FTE): 837 Capital Funds, $26.4 Millions, 13% General Fund, $75 Millions, 37% Special Funds $100 Millions, 50% *Budget Net of Interfund Transfers Note: CRA Expenditure included in General Fund $193,647
How Much of Your Tax Bill Goes to the City? City of Coral Springs 25.5% Broward County 27.3% Example Line Item Example Cost School Board $1,557 County $1,136 City $1,021 Hospital District $289 SFWMD 1.6% School Board of Broward County 37.4% Hospital District 6.9% Children's Services 2.3% Children s Services $98 SFWMD $66 FL. Inland Navigation $6 Total $4,173 *Average single family household = $250,000 Assessed Value before Exemptions
Where the Money Comes From FY17 Proposed General Operating Fund Total Revenues: $111,881,119 Fines and Forfeitures, 2.7% Misc. Revenues, 3.8% Charges for Services, 13.0% Intergovernmental, 10.1% Permits and Business Tax, 3.8% Other, 0.1% Utility Taxes, 10.3% Franchise Fees/Solid Waste Assessment, 11.6% Ad Valorem Taxes, 36.9%
Where the Money is Allocated FY17 Proposed General Operating Fund Total Expenditures: $111,881,119 Debt Service 6.1% Other Financing Uses 4.7% General Government Services 14.3% Culture and Recreation 13.9% Education 0.5% Economic Environment 0.4% Physical Environment 6.8% Public Safety 53.3%
Change In General Fund Expenditures FY 2016 FY 2017 Expenditure Categories Dollar Change Percentage Change Salaries $2,448,938 4.25% Benefits $312,633 1.19% Operating (Includes Parks Replacement) $438,576 2.25% Non Departmental $507,069 4.01% Operating Capital $327,000 189.02% Total Change $4,034,216 3.74%
Change In Non Departmental FY 2016 FY 2017 Expenditure Categories Dollar Change Percentage Change Microsoft Licensing $334,000 N/A Economic Dev. Incentive $100,000 40.0% Fire Subsidy (Fund Transfer) $58,454 4.6% Property Casualty (Fund Transfer) $70,722 5.6% CRA Special Assessment $40,087 26.1% Charter School Expense $30,000 5.8% The Walk Lease $26,845 9.1% Contingency (Working Capital) $23,625 5.00% Others (Various) $23,336 Total Change $507,069 4.01% Note: CRA Expenditure included in General Fund $193,647
FY 2017 Proposed Tax Bill Comparison Increase over Coral Springs Hollywood Miramar Pembroke Pines Sunrise Davie Ft. Lauderdale Pompano Beach Coral Springs $729 $538 $316 $286 $118 $67 $27 $0 $500 $1,000 $1,500 $2,000 $2,500 Ad Valorem Debt Service EMS Assessment Fire Assessment Solid Waste Average single family household = $250,000 Assessed Value before Exemptions
Operating Millage Rate One of Lowest in the County $7.4479 $7.4479 $7.2899 $7.2899 $6.7654 $6.7654 $6.1803 $6.1803 $6.1949 $6.0924 $6.0543 $6.0543 $5.9000 $5.9000 $5.6368 $5.6736 $5.4865 $5.3252 $5.0819 $5.0799 $4.7982 $4.7982 $4.1193 $4.1193 $2.3900 $2.3900 $10 $9 $8 $7 $6 $5 $4 $3 $2 $1 $0 FY 2016 FY 2017 Proposed
FY 2017 Budget Highlights Staff Recommendations Milestone Millage Yield Vote Count Current Millage Rate Rolled Back Rate $4.7982 +$2.3 million revenue increase from FY 2016 $4.5037 $2.5 million cut to proposed FY 2017 Budget State law requires 2/3 vote to keep millage rate exactly the same Simple Majority Any millage rate above the Rolled Back Rate will be advertised as a Proposed Tax Increase
FY 2017 Recommended Business Plan Initiatives
New Staff for FY 2017 Initiatives Positions Added for FY2017 Initiatives Economic Crimes Sergeant Economic Crimes Investigator Community Paramedic (EMS portion) Pension Analyst Convert P/T to F/T positions Tree Trimmer Neighborhood Svc Worker Position Count 1 1 1 1 1 1 General Fund Operating Cost $173,000 $136,000 $40,000 $34,000 $28,000 $0 Capital Expenditure $35,000 $35,000 6 New Staff Positions 6 $411,000 $70,000
New A Family Friendly Community Status Initiative Name Lead Department Virtual Slice of Springs ($6,500) Dev Svcs / Comm & Mkt Ongoing New Events Egg Hunt, Founders Day ($5,000) Parks & Recreation License Plate Readers (UASI Grant $240,500) Police New Economic Crimes Unit ($379,000) Police Funding for SROs, Vehicles Police ArtWalk Events Communications & Mkt / Parks & Rec Community Paramedicine Fire/EMS Mobile Integrated Healthcare Fire/EMS Fire Stations 43 & 95 Fire/EMS CSI Building Renovation Police Body Worn Cameras Police Education Grants CMO Teen Political Forum HR Multi cultural Events HR
A Thriving Business Community Status Initiative Name Lead Department TRAKiT ($50,000) Business is Brighter Campaign EDO Development Services New Chamber s Business Academy Corporate Park Improvement District Needs Assessment Phase II Water Fill Station ($30,000) EDO EDO Public Works Economic Development Marketing Strategy EDO Ongoing Realtors Summit Municipal Complex/Downtown Redevelopment Downtown Water & Sewer Improvements EDO CMO/CRA Public Works Traffic Management Development Services
New An Active, Healthy Community Status Initiative Name Lead Department Parks Replacement Fund ($152,000) Parks & Recreation Court Resurfacing ($65,000) Parks & Recreation Ongoing Field Renovations ($100,000) Parks & Recreation Turtle Run Park Improvements ($100,000) Parks & Recreation Riverside Park Boat Dock match($21,475) Parks & Recreation Add l Senior Programming ($3,000) Parks & Recreation Drowning Prevention/Water Safety Fire, Communications & Marketing City wide Day of Service HR / CMO Aquatic Complex 50 M Pool Parks & Recreation
New An Attractive Community Status Initiative Name Lead Department Electric Vehicles ($10,000) Public Works Turtle Run Park Left Turn Lane Design ($10,000) Public Works Interactive Public Art ($100,000) Development Services NW 110 th Ave (Project cost $2.985M: $1.685 M funded: $1.3 M Public Works shortfall ) Water Quality Improvement ($75,000 State Appropriation) Public Works Tree Trimmer ($28,000) Parks & Recreation Neighborhood Services Worker (in Solid Waste contract) Public Works Res. Construction Mitigation Grant Development Services Ongoing CDBG Action Plan Inflow and Infiltration Rehabilitation Meadows & Dells Stormwater Imprvmnts Development Services Public Works Public Works
An Innovative, High Performing Organization Status Initiative Name Lead Department Video Storage ($80,000) Communications & Mkt New Digitize Microfilm/fiche ($60,000) Pension Analyst ($34,000 net) City Clerk Human Resources Misdemeanor Diversion City Attorney Ongoing Enterprise Software OSPS Network Security IT IT, Police IT
CIP Loan Projects In Progress Enclosed Flume Slide Road Resurfacing Program Pedestrian Lighting for Forest Hill 50 Meter Pool Upgrades Finance/ERP System Data Center Infrastructure Green Room & VIP Room at CFA FF&E For CSI Building Body Cameras Assisted Listening Devices Mullins Gym Roof Replacement New & Existing Walkway Renovations Speed Hump Repair Pine Ridge Resurfacing Project Corporate Park Drainage Force Field Equipment
CIP Loan Projects Completed Artificial Turf Fields Dance Studio Rooftop Lights Roof Repair & Replacement Museum Gallery Lighting Handgun Replacement Next Generation Firewall Fitness Equipment Replacement Mobile Integrated Healthcare Virtual Infrastructure Lighting at Gun Range 15 year Playground Replacement
2015 General Obligation Bond Project Cost Status Emergency 911 Dispatch and Communications System Renovation and Expansion of Crime Scene Investigation (CSI) Building Build a Permeant Safety Town Building $ 5,500,000 Completed (May 2015) $ 950,000 In Progress $ 900,000 Completion scheduled Oct. 2016 Rebuild Fire Stations 43 & 95 $ 5,100,000 In Progress Total Public Safety Projects $12,450,000 CSI Addition Emergency 911 Dispatch
Safety Town Humane Unit Fire Station 95 Fire Station 43
Municipal Complex
Budget Process
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