City of Richmond Housing & Community Development Mission: To manage Community Development Block Grant, Home, CAL Home, Social Impact Bonds and other housing related issues. Key Objectives for Strategic Goals: 1. Maintain and enhance the physical environment Complete CDBG and HOME projects Housing development rehabilitation program Appraise and prepare city owned properties for sell 2. Promote a safe and secure community Coordinate capital project design and development with public safety departmental needs. Complete affordable housing projects and CDBG and HOME funded project. 3. Promote economic vitality Maximize the positive impacts of the Business Opportunity Ordinance and the Local Employment Ordinance in coordination with the Employment & Training Department. 4. Promote sustainable communities Encourage the use of green building materials and technologies. Reduce paper consumption by use of electronic documents and the use of double-sided printing when possible. 5. Promote effective government Actively seek community input on CDBG and HOME projects. Monitor legislative changes and legal interpretations of laws and regulations pertaining to Housing and Community Development Department. Maintain balanced budget and retain the Housing and Community Development department current bond ratings. Reduce the number of audit findings U-1
City of Richmond as Successor Agency to the Richmond Community Redevelopment Agency Housing & Community Development Division Goal To successfully implement all Housing & Community Development Division projects, programs and assignments based on the Community & Economic Development Strategic Plan, as periodically updated, and the approved Agency budget. Description The Housing & Community Development Division enhances the general welfare and health of the community through affordable housing projects and related programs. The Division upgrades existing housing conditions, develops new affordable housing, assists homeless and disabled individuals in obtaining housing, and expands economic opportunities in business and employment for low and moderate-income residents through collaboration among neighborhood residents, community groups, developers and service providers. 2016-17 Supporting Actions 3.30.a Manage Division within approved operating budget. 3.30.b Implement capital projects and programs on time and within approved operating budgets. 3.30.c Seek and obtain additional funding sources for projects and programs. 3.30.d Ensure the closing of home improvement loans. 3.30.e Ensure the closing of home ownership loans. 3.30.f Ensure the completion of rehabilitated rental units. 3.30.g Ensure funded projects are following Healthy Richmond Guiding Principles. 3.30.h Complete State of California Department of Finance Housing Legislative requirements Asset Management Plan. 3.30.i Reduce the number of Single Audit findings FY2016-17 budget U-2
City of Richmond as Successor Agency to the Richmond Community Redevelopment Agency Housing & Community Development Division Success Indicators 2015-16 2015-16 2014-15 Mid-Year Year End 2016-17 Output Goal CDBG dollars expended - $415,651 $2,291,000-3.30.a HOME dollars expended - $0 $0 $0 3.30.c # of grant applications submitted - 2 2 2 3.30.b # of projects and programs in progress - 10 25 25 3.30.d # of home improvement loans closed - 3 25 25 3.30.e # of home ownership loans closed - 1 0 0 3.30.f # of rehabilitated affordable units following Healthy Richmond Guiding Principles - 2 15 15 3.30.c 3.30.i Effectiveness # of grants awarded - 0 7 7 Dollar amount awarded - 0 $1,072,642 $1,072,642 # of new audit findings - 1 0 0 # of audit findings resolved - 0 0 0 # of audit findings unresolved from previous fiscal years - 2 0 0 Efficiency 3.30.g % of Healthy Richmond Guiding Principles funded projects - 0% 100% 100% 3.30.h Asset Management Plan - 0% 100% 100% FY2016-17 budget U-3
Housing Department FY 2016-17 Program Chart Housing and Community Development Dept. HCD Director Tim Jones Administration Financial Management Project Management Contract Mgmt. Office Administration C & ED Operations Specialist II Debra Vaca Legal Assistant City Attorney Carlos Privat Senior Accountant Yolanda Skelton Budgeting, Planning and Performance Measure Grants Management & Accounting Contra Costa County Consortium CDBG/HOME/NSP/ Cal HOME/Housing Programs Housing Assistance Dev. Project Manager Charice Duckworth Jene Levine-Snipes Purchasing, Requisition & Invoice Processing Record Keeping Legal Review Counsel CAFR Reporting/ IDIS Financial Reporting Public Facility Rehab Public Services Loan Portfolio Mgmt Technical Support IDIS Program Creation City Data Services State Reporting Single Audit (SEFA) Loan Portfolio Management & Report Sub-recipient Monitoring IDIS/DRGR Reporting Asset Management Davis Bacon- Section 3 Labor Review Environmental Review U-4
Existing FTE = 5.90, FTE = 3.8 Housing Department FY2016-17 Organizational Chart Existing Pos. Proposed Pos. Legend: Main Program Sub- Program Community Housing Senior Accountant Development Project Manager II (1.8) C&ED Operations Specialist II U-5
City of Richmond Multi-Year Comparative Position Listing Department FY2013-2014 FY2014-2015 FY2015-2016 Mid-Year FY 2015-2016 FY2016-2017 SUCCESSOR AGENCY TO RICHMOND COMMUNITY REDEVELOPMENT AGENCY (RCRA) Community Dev. Program Mgr. 1.0 1.0 Development Project Mgr. (I-II) 4.0 2.0 Housing Director 1.0 1.0 Operations Specialist I/II 2.0 2.0 Redevelopment Specialist (I-III) 1.0 1.0 Senior Dev. Project Mgr. 1.0 1.0 Sr. Accountant 2.0 2.0 Total Full-Time Equivalents (FTEs) 12.0 10.0 HOUSING DEPARTMENT Comm. & Econ. Dev. Operations Specialist II 1.0 1.0 Comm. & Econ. Dev. Director 0.1 Development Project Mgr. II 1.8 Development Project Mgr. (I-II) 1.8 1.8 Office Assistant II 1.0 Senior Accountant 2.0 1.0 1.0 Total Full-Time Equivalents (FTEs) 5.9 2.8 3.8 U-6
Housing Department-33 Summary TOTAL BUDGET - HISTORICAL COMPARISON SOURCES BY FUND FY2014-15 FY2015-16 Adjusted FY2015-16 Thru Mar-2016 FY2016-17 FY2015-16 $ Change FY2015-16 % Change Housing Administration-1200 234 200,000 200,000 380,742 180,742 90% General Fund Subsidy 714,293 147,593 59,036 (147,593) -100% CDBG-1201 385,865 4,005,236 203,888 3,704,041 (301,195) -8% HOME-1202 3,405 3,340 3,340 100% NSP (Non-Profit)-1203 397,094 247,766 441,000 43,906 11% NSP (City)-1207 332,059 14,721 1,074,577 742,518 224% Successor Housing-1208 135,381 38,631 90,150 64,787 26,156 68% Cal-Home Grant-1209 129,753 150,000 1,596 162,156 12,156 8% Housing in Lieu Fee-Developer-1302 462,892 627,243 892,767 933,234 305,991 49% Iron Triangle-2125 454 451 265 454 3 1% Housing CIP-2126 200,000 2,164,319 3,798,319 1,634,000 75% Sources Total 2,032,278 8,062,626 1,710,189 10,562,649 2,500,023 31% USES BY TYPE Salaries 427,096 519,672 319,107 411,769 (107,903) -21% Benefits 163,569 41,598 149,922 64,677 23,079 55% Professional Services 83,581 1,378,852 33,987 1,276,462 (102,390) -7% Other Operating Expenses 62,916 66,163 95,777 33,388 (32,775) -50% Utilities 822 500 425 500-0% Cost Pool 227,615 227,614 170,711 227,614-0% Asset/Capital Outlay 200,000 2,164,319 3,798,319 1,634,000 75% Debt Service Expenditure 815,967 512,435 462,693 (49,742) -10% CDBG/HOME/HSG PROJ 519,490 4,638,066 538,721 3,106,784 (1,531,282) -33% Operating Xfers Out 32,614 799,219 766,605 2351% Uses-Operating Expenditure Total 2,501,057 9,581,833 1,308,650 10,181,425 599,592 6% USES BY ORG CODE Housing - Operating 863,734 604,368 667,513 513,773 (90,595) -15% Housing - Program 621,356 1,141,946 153,726 1,369,410 227,464 20% Housing - Projects 1,015,997 7,835,519 487,411 8,298,242 462,723 6% TOTAL BUDGET 2,501,087 9,581,833 1,308,650 10,181,425 599,592 6% U-7
Successor Agency Summary TOTAL BUDGET - HISTORICAL COMPARISON SOURCES BY FUND FY2014-15 FY2015-16 Adjusted FY2015-16 Thru Mar-2016 FY2016-17 FY2015-16 $ Change FY2015-16 % Change SA Tax-6101 17,206,306 18,837,434 10,741,588 17,583,400 (1,254,034) -7% SA Administration-6102 521,067 482,780 577,726 537,422 54,642 11% General Fund Subsidy 511,644 588,864 378,519 419,196 (169,668) -29% SA Projects-(6103-6104) 14,369,995 23,595,599 11,281,445 9,554,274 (14,041,325) -60% SA Bonds-(6201-6309) 6,382,087 6,673,915 6,003,529 7,447,709 773,794 12% SA Loans-(6401-6403) 9,089,718 6,115,880 4,903,710 6,173,435 57,555 1% Sources Total 48,080,817 56,294,472 33,886,517 41,715,436-14,579,036-26% USES BY TYPE Salaries 792,390 475,165 458,766 390,188 (84,977) -18% Benefits 56,985 268,848 63,562 180,347 (88,501) -33% Professional Services 256,238 571,312 265,403 578,303 6,991 1% Other Operating Expenses 4,096,855 57,571 68,479 30,106 (27,465) -48% Utilities 1,029 1,800 615 (1,800) -100% Equipment & Contract Services 80,297 87,000 15,734 60,000 (27,000) -31% Cost Pool 914,373 749,907 704,761 667,187 (82,720) -11% Asset/Capital Outlay 11,541,339 29,411,537 7,690,455 8,549,768 (20,861,769) -71% Debt Service Expenditure 5,814,028 12,569,444 5,726,987 13,562,144 992,700 8% Operating Transfer Out 16,306,133 19,339,785 13,654,586 17,874,400 (1,465,385) -8% Uses-Operating Expenditure Total 39,859,668 63,532,369 28,649,349 41,892,443 (21,639,926) -34% USES BY ORG CODE Successor Agency - Operating 17,366,509 20,748,925 15,023,355 19,229,531 (1,519,394) -7% Successor Agency - Projects 22,493,159 42,783,444 13,625,994 22,662,912 (20,120,532) -47% TOTAL BUDGET 39,859,668 63,532,369 28,649,349 41,892,443 (21,639,926) -34% U-8
Key Objectives for Strategic Goals: Employment & Training Mission: The Employment & Training Department is committed to the development and growth of our community that enhances the quality of life in Richmond. This will be accomplished through establishing effective private/public partnerships and implementing strategies and programs that develop a skilled, talented, educated, and competitive workforce. 1. Maintain and enhance the physical environment Facilitate and complete projects as outlined in the Richmond Workforce Investment Board s Strategic Five Year Plan (2013-2017) and aligning the over goal s with the City s Strategic Plan. 2. Promote a safe and secure community Develop effective private/public partnerships. Engage elected officials, business, education, and non-profits in identifying workforce development as a top priority for our community. Devise community planning efforts that use demographic data to identify present and future skill requirements in key industries. 3. Promote economic vitality Devise and implement strategies and programs that develop a skilled and prepared local workforce to address employers current and future workforce needs. Match job seekers with employers by utilizing the On-the-Job Training (OJT) model. Support programs and initiatives that provide high school graduates with the requisite skills to enter the labor force and have access to a well-articulated system from K-12 to college. Support and implement strategies that promote economic vitality and enhance business growth and expansion. 4. Promote sustainable communities Support and implement programs encouraging the use of green building materials and technologies. Reduce paper consumption by use of electronic documents and the use of double-sided printing when possible. 5. Promote effective government Implement strategies that ensure compliance with federal, state and local regulations. V-1
Employment & Training RichmondWORKS Goal To develop a talented and skilled workforce to effectively address the workforce and staffing needs of area businesses. Description RichmondWORKS provides programs and services that prepare Richmond residents for career opportunities and effective employment seeking. The RichmondWORKS Career Center offers a computer lab with internet access, job search workshops, resume preparation, job listings, and onsite recruitment by local employers. In addition, residents can receive technical training in growth and demand occupations. 2016-17 Supporting Actions 3.27.a Accommodate public Career Center visits which include computer and internet access, fax, copier, phone access, as well as one-on-one assistance. 3.27.b Provide job preparedness workshops and career/job search assistance to Richmond residents. 3.27.c Provide intensive services - training sponsorship and supportive services into demand occupations (includes RichmondBUILD Green Careers Academy) for residents. 3.27.d Increase the number of Richmond residents becoming employed. 3.27.e Increase the hiring of Richmond residents by promoting the Richmond EZ as an economic development tool for local businesses. 3.27.f Meet and exceed Workforce Investment Act performance measures. 3.27.g Ensure participants in both RichmondWORKS and/or RichmondBUILD will rate the program good or better. 3.27.h Increase current funding levels through continued successful grant solicitation. V-2
Employment & Training RichmondWORKS Success Indicators 2015-16 Mid-Year 2015-16 Year End Goal 2014-15 2016-17 Output Goal 3.27.a # of career center client visits 19,670 9,472 18,500 18,500 3.27.b # of participants receiving job prep/counseling/workshops 856 455 750 750 3.27.c # of intensive services 204 55 100 100 3.27.e # of EZ hires 830 25 25 Effectiveness 3.27.f % of mandated Workforce Investment Act performance standards met 100% 100% 100% 100% 3.27.g % of participants rating programs as good or better 93% 95% 95% 95% 3.27.h New grants received 0 1 1 1 3.27.d Efficiency Cost per participant - universal population $110 $125 $130 $130 Cost per participant - intensive services $5,850 $5,931 $5,900 $5,900 Cost per participant - training services $3,750 $3,500 $4,000 $4,000 Cost per placement $2,591 $3,000 $3,000 $3,000 V-3
Employment & Training YouthWORKS Goal To develop quality programs that assist Richmond youth (community members between the ages of 15-24) to thrive academically, and to obtain career technical education that leads to employment and careers in high growth and demand industries. Description YouthWORKS provides a variety of academic, career technical education, and employment opportunities for Richmond youth between the ages of 15-24. A year-round tutoring program helps improve youth s scholastic and academic performance, and the Summer Youth Employment Program (SYEP) provides youth with meaningful career path work experience. YouthWORKS also provides workshops designed to develop work maturity skills, life skills, and exploration of career options. 2016-17 Supporting Actions 3.27.a Provide intensive case management, tutoring and workshops for Richmond youth. 3.27.b Meet and exceed all 10 Workforce Investment Act (WIA) mandated performance standards for youth. 3.27.c Increase current funding levels through continued successful grant solicitation. 3.27.d Provide summer youth employment for Richmond youth. 3.27.e Increase the number of collaborations. V-4
Employment & Training YouthWORKS Success Indicators 2015-16 Mid-Year 2015-16 Year End Goal 2014-15 Output 3.27.a # of participants (intensive case management) 82 127 80 80 2016-17 Goal 3.27.c # of new grants received 3 3 3 3 # of jobs provided for youth during the summer employment 233 257 235 235 program 3.27.d # of contributing and participating businesses in the summer 54 90 30 30 employment program 3.27.e # of collaborations 9 4 6 6 Effectiveness 3.27.b % of WIA performance standards for youth met 100% 100% 100% 100% 3.27.c % of program audits without any findings and disallowed costs 100% 100% 100% 100% 3.27.b Efficiency WIA cost per participant $4,200 $4,500 $3,000 $3,000 WIA cost per placement $4,200 $5,700 $4,000 $4,000 3.27.d SYEP cost per participant $1,600 $1,600 $1,600 $1,600 V-5
EMPLOYMENT & TRAINING DEPARTMENT PROGRAM ORGANIZATIONAL CHART FISCAL SERVICES YOUTHWORKS RICHMONDWORKS ONE STOP RICHMONDBUILD CONTRACT COMPLIANCE * Accounting * WIA Youth * WIA Adult * Construction Skills Training * Budgeting * Summer Youth Employment * WIA Dislocated Worker * Forklift Logistics Operations & * MIS Services * Academic Program * WIA Rapid Response Warehousing (FLOW) * * Audit Independent and Internal * Subrecipient Fiscal Monitoring * Career Pathways * WIA Rapid Response Layoff Aversion * Employment Training Panel Grant * One Stop Career Center * HazMat Training * * Accounts Payable * Training Services * Green Jobs Training * Monitoring Compliance with Local Employment Ordinance Monitoring Compliance with Business Opportunity Ordinance Monitoring Compliance with Minimum Wage Ordinance * Accounts Receivable * Employer Services * Monitoring Labor Compliance * Grant Reporting * Construction Bid Analysis * Contract Management * Procurement & Inventory * Participant Payroll V-6
Existing FTE = 21 Proposed FTE = 19 Employment & Training Dept. FY2016-17 Organizational Chart Legend: Existing Pos. Proposed Pos. Reclassification Main Program Sub-Program Unfunded Vacant Position Richmond Workforce Development Board Sal Vaca Employment & Training Director Administrative Services Analyst Fiscal Services RichmondWORKS One Stop YouthWORKS RichmondBuild Contract Compliance Finance Manager Project Coordinator Employment Program Manager Employment Program Manager Office Assistant I /II Administrative Services Analyst Senior Employment Program Specialist Contract Compliance Specialist Administrative Aide Employment Program Specialist I/II (5) Employment Program Specialist I/II (2) Administrative Trainee V-7
City of Richmond Multi-Year Comparative Position Listing Department FY2013-2014 FY2014-2015 FY2015-2016 Mid-Year FY 2015-2016 FY 2016-2017 EMPLOYMENT & TRAINING Accounting Assistant II 1.0 Administrative Aide 1.0 1.0 1.0 1.0 Administrative Services Analyst 1.0 1.0 1.0 2.0 2.0 Administrative Trainee 4.0 3.0 3.0 3.0 2.0 Budget Analyst II 1.0 Contract Compliance Specialist II 1.0 1.0 1.0 1.0 1.0 Director, Employment & Training 1.0 1.0 1.0 1.0 1.0 Employment Program Manager 1.0 1.0 2.0 2.0 2.0 Employment Program Specialist I 1.0 Employment Program Specialist II 6.0 Employment Program Specialist I/II 8.0 6.0 8.0 8.0 Finance Manager 1.0 1.0 1.0 1.0 1.0 Management Analyst 1.0 Project Coordinator 2.0 2.0 1.5 1.0 1.0 Senior Employment Program Specialist 2.0 1.0 1.0 1.0 1.0 Workforce Development Support Specialist 1.0 Total Full-Time Equivalents (FTEs) 24.0 18.0 21.5 21.0 19.0 V-8
Employment & Training - 27 Summary TOTAL BUDGET - HISTORICAL COMPARISON SOURCES BY FUND FY2014-15 FY2015-16 Adjusted FY2015-16 Thru Mar-2016 FY2016-17 FY2015-16 $ Change FY2015-16 % Change 34- Licences & Permits 709,970 1,434,585-75,000 (1,359,585) -95% 37-Charges for Services 212,827 78,325 132,000 294,473 216,148 276% 38-Other Revenues 156,112 776,066 465,687 1,795,223 1,019,157 131% 3B-Federal Grant 2,296,044 1,728,554 854,551 1,924,030 195,476 11% 3C-State Grant 497,686 1,272,086 81,816 994,351 (277,735) -22% 3D-Other Grants 147,425 1,109,225 241,213 988,646 (120,579) -11% 90-Transfer In 909,496 816,887 503,822 831,071 14,184 2% Sources Total 4,929,560 7,215,728 2,279,089 6,902,794 (312,934) -4% USES BY TYPE Salaries 1,360,205 1,756,217 1,112,434 1,569,318 (186,899) -11% Benefits 737,958 1,103,243 658,410 999,882 (103,361) -9% Professional Services 53,303 112,700 46,463 4,800 (107,900) -96% Other Operating Expenses 123,964 193,446 60,144 9,668 (183,778) -95% Utilities 3,174 3,500 1,844 0 (3,500) -100% Equipment & Contract Services 461,109 717,000 139,522 462,204 (254,796) -36% Cost Pool 459,496 430,887 323,163 417,444 (13,443) -3% C 20,156-325,000 13,947 0 325,000-100% Grant Expenditures 1,196,705 2,912,735 760,530 3,439,478 526,743 18% Uses-Operating Expenditure Total 4,416,070 6,904,728 3,116,456 6,902,794 (1,934) 0% USES BY ORG CODE RichmondWorks Programs 2,115,298 3,728,553 1,302,720 2,692,090 (1,036,463) -28% RichmondBuild Programs 1,413,143 2,119,751 953,210 2,968,201 848,450 40% YouthWorks Programs 887,630 1,056,423 921,436 1,242,503 186,080 18% TOTAL BUDGET 4,416,070 6,904,728 3,177,366 6,902,794 (1,934) 0% V-9
Richmond Housing Authority Mission: The Richmond Housing Authority is committed to providing decent, safe and sanitary affordable housing and coordinating supportive services for low-income residents and program participants of the City of Richmond. Key Objectives for Strategic Goals: 1. Maintain and enhance the physical environment Improve Public Housing management. Improve Housing Choice Voucher Section 8 management. Renovate and convert Public Housing units through the Rental Assistance Demonstration (RAD) Program. Expand the Project Real Lead Abatement Program. 2. Promote a safe and secure community Initiate Crime Prevention Through Environmental Design (CPTED) reviews of all developments. Enhance applicant screenings and criminal background checks for prospective housing program participants. Address crime and safety concerns through aggressive lease enforcement. 3. Promote economic vitality Promote or attract supportive services to increase self-sufficiency amongst housing program participants. Expand the Housing Choice Voucher Section 8 Program. Implement measures to promote income mixing in Public Housing developments. 4. Promote sustainable communities Provide diversity of affordable housing opportunities that recognize and promote smart growth principles. Support the creation of healthy, vibrant town centers and districts. Provide access to quality recreational, educational and cultural activities. Support environmentally-sensitive resource management. Promote health and wellness concepts among housing program participants. Build capacity with local non-profits and community-based organizations. Assist in providing access to a healthy home for program participants. W-1
Richmond Housing Authority 5. Promote effective government Streamline operation to provide more efficient program administration. Provide effective and innovative budget oversight to make the most of limited federal resources. Pursue alternative sources of revenues for the costs of operations and affordable housing development. Partner with other City departments to leverage resources and implement mutually-beneficial programs and projects. Develop and maintain good working relationships with community-based organizations and neighborhood groups. W-2
Richmond Housing Authority Goal To develop and maintain a wide variety of housing types and choices, including both rental and homeownership opportunities. To advocate for fair housing rights, promote economic self-sufficiency and provide housing programs to accommodate the needs of seniors, persons with disabilities and low-income families. Description The Housing Authority is responsible for the day-to-day operations of the Low-Income Public Housing Program (LIPH), the Housing Choice Voucher Section 8 (HCV) rental assistance program, the Easter Hill Hope VI revitalization project and the Project Real Lead Abatement Program. These programs and projects, funded with federal subsidies, rent revenues and miscellaneous grant funds, provide affordable housing opportunities for low-to-moderate-income residents of the City of Richmond. 2016-17 Supporting Actions 4.31.a Provide customer service and community-oriented property management service for all Housing Authority owned developments. 4.31.b Obtain Standard-Performer designation out of Troubled, Standard or High-Performer designations from the Department of Housing and Urban Development (HUD) for Public Housing operations under the Public Housing Assessment System (PHAS). 4.31.c Obtain Standard-Performer designation out of Troubled, Standard or High-Performer designations from the Department of Housing and Urban Development for Housing Choice Voucher Section 8 program operations under the Section Eight Management Assessment Program (SEMAP). 4.31.d Continue Project Real Lead Abatement Program. 4.31.e Obtain a 98% or better rent collection rate. 4.31.f Execute Housing Choice Voucher Section 8 contracts. 4.31.g Complete routine work orders in a timely manner. 4.31.h Ensure development projects are completed in a timely manner. 4.31.i Pursue grant funds and submit reimbursements timely. W-3
Richmond Housing Authority Success Indicators Output 2014-15 2015-16 Mid-Year 2015-16 Year End Goal 4.31.a # of rental units leased 487 357 242 242 4.31.d # of Project Real homes abated from lead 23 9 37 37 2016-17 Goal 4.31.f # of Housing Choice Voucher Section 8 contracts executed 1,679 1,687 1,710 1,700 4.31.g % of routine work orders completed in a timely manner 100% 93% 100% 100% 4.31.h % of development projects completed in a timely manner - 100% 100% 100% 4.31.i # of grant reimbursements submitted 35 12 24 24 Effectiveness 4.31.b Receive PHAS Standard-Performer designation from HUD Standard Standard Standard Standard 4.31.c Receive SEMAP Standard-Performer designation from HUD Standard Pending High High 4.31.e % of collected rents 95% 89% 98% 98% 4.31.f % of utilization of Housing Choice Voucher Section 8 92% 91% 95% 95% 4.31.h % of development projects completed on time and at or under budget 100% 100% 100% 100% 4.31.i # of new grants awarded 3 2 5 5 % of quarterly reimbursements submitted timely 100% 100% 100% 100% W-4
RICHMOND HOUSING AUTHORITY PROGRAM CHART Administration Low Income Public Housing Project REAL Section 8 HCV Program Leadership Rent Collections Grant Compliance Program Administration Coordination of Efforts Monthly Reporting Contract/Project Management H.Q.S. Inspections Program Oversight State, Federal and Local Government Reporting Lease Enforcement State, Federal and Local Government Reporting State, Federal, and Local Government Reporting Inspections Financial Management Application Intake Lead Abatement Case Management Information Hearings Audits Routine Maintenance Landlord Outreach State, Federal, and Local Government Reporting Payroll IT Annual Plan Vacancy Turnaround Eviction Activity Resident Services RHA Grants Development Capital Planning Modernization Contractor/Project Management State, Federal and Local Government Reporting EH Project Management Construction Management Monitoring and Grant Compliance State, Federal, and Local Government Reporting Rental Assistance Demonstration (RAD) W-5
Existing FTE = 24, FTE = 21 FY2016-17 Organizational Chart Legend: Existing Pos. Proposed Pos. Reclassification Main Program Sub-Program Housing Program Analyst Tim Jones Director Executive Secretary II Administration Resident Svcs Pub Hsg / Sec 8 Programs Project REAL Contract Management Development Finance Manager Resident Svcs Adm Officer Assisted Housing Manager Project Manager II Management Analyst II Project Manager II Accountant II Housing Program Specialist III (4) Housing Program Analyst Accountant I Housing Program Specialist II (2) Resident Housing Manager (3) W-6
City of Richmond Multi-Year Comparative Position Listing Department FY2013-2014 FY2014-2015 FY2015-2016 Mid-Year FY 2015-2016 FY 2016-2017 RICHMOND HOUSING AUTHORITY Accountant I/II 3.0 1.0 2.0 2.0 Accountant I 1.0 Accountant II 1.0 Accounting Assistant II 1.0 1.0 Asset Manager 1.0 1.0 Asset Specialist 1.0 1.0 Assisted Housing Manager 1.0 1.0 1.0 1.0 1.0 C&ED Operations Specialist II 1.0 Executive Director 1.0 1.0 1.0 1.0 1.0 Executive Secretary II 1.0 1.0 1.0 1.0 1.0 Finance Manager 1.0 1.0 1.0 1.0 1.0 Housing Program Analyst 1.0 2.0 2.0 2.0 2.0 Housing Program Assistant 3.0 Housing Program Specialist II 5.0 5.0 5.0 5.0 2.0 Housing Program Specialist III 3.0 2.0 2.0 2.0 4.0 Management Analyst II 1.0 1.0 1.0 1.0 1.0 Project Manager I 1.0 1.0 Project Manager II 2.0 2.0 2.0 2.0 2.0 Resident Services Admin Officer 1.0 1.0 Resident Housing Manager 4.0 4.0 4.0 4.0 3.0 Total Full-Time Equivalents (FTEs) 29.0 25.0 23.0 24.0 21.0 W-7
Richmond Housing Authority-34 Summary TOTAL BUDGET - HISTORICAL COMPARISON SOURCES BY FUND FY2014-15 FY2015-16 Adjusted FY2015-16 Thru Mar -2016 FY2016-17 $ Chg From FY15-16 % Chg From FY15-16 Grant Reimbursements 23,190,454 24,559,766 16,904,541 26,489,347 1,929,581 8% Other Revenue 1,143,971 627,066 1,009,101 669,597 42,531 7% Rental Income 1,588,435 1,643,852 1,032,806 828,000 (815,852) -50% Program Income 205,913 6,385 - - Operating Transfer In 925,901 - - Sources Total 27,054,673 26,830,684 18,952,833 27,986,944 1,156,260 4% USES BY TYPE Salaries 1,956,280 1,903,746 1,520,833 1,856,203 (47,543) -2% Benefits 1,141,407 1,152,294 952,882 1,212,432 60,138 5% Professional Services 462,172 594,561 302,294 532,400 (62,161) -10% Other Operating Expenses 1,320,702 935,091 598,043 1,241,772 306,681 33% Utilities 1,081,734 566,764 809,026 581,344 14,580 3% Equipment & Contract Services 1,253,817 945,893 767,358 1,228,500 282,607 0% Provision for Insurance Loss 63,399 64,250 38,559 49,500 (14,750) 0% Cost Pool 763,352 703,351 527,501 710,661 7,310 1% Asset/Capital Outlay 2,428,070 186,092 184,238 325,383 139,291 75% Grant Expenditure 19,327,504 19,778,641 14,336,117 21,628,364 1,849,723 9% RHA Cost Allocation -1,393,119 Operating Transfer Out 441,603 - Uses-Operating Expenditure Total 30,240,040 26,830,683 20,036,851 27,973,440 2,535,876 9% USES BY ORG CODE Housing Choice Voucher-41141191 19,168,758 19,698,336 14,284,096 21,946,643 2,248,307 11% Development Department-41141591 590,924 603,899 407,228 552,157 (51,742) -9% Project Real Grant-41242191 377,101 475,051 253,230 832,543 357,492 75% Capital Fund Program-42141191 1,434,115 1,043,280 784,374 794,799 (248,481) -24% Hacienda-42141291 1,762,703 613,967 749,587 336,024 (277,943) -45% Friendship Manor-42142291 732,673 344,721 322,608 252,151 (92,570) -27% Triangle Court-42143291 1,297,524 544,028 581,443 452,752 (91,276) -17% Nevin Plaza-44444191 1,643,627 1,047,405 1,060,994 1,353,325 305,920 29% Nystrom Village-44545191 1,236,892 691,033 527,039 950,247 259,214 38% Richmond Village I-44646191 210,293 168,000 1,319 206,937 38,937 23% Richmond Village II-44747191 110,771 100,000-229,132 129,132 129% Richmond Village III-44848191 82,793 90,000-57,730 (32,270) -36% Local Fund-44949191-44949191 25,692 9,000 2,904 9,000-0% Central Office Cost Center-45141191-2491 1,566,174 1,401,963 1,062,028 - (1,401,963) -100% TOTAL BUDGET 30,240,040 26,830,683 20,036,848 27,973,440 1,142,757 4% W-8