Developing a Plan and Writing a Proposal M. Patricia Thackston, Policy Advisor Bureau of Justice Assistance Rebecca Murdock, Visiting Fellow Office for Victims of Crime Overview Key considerations as you Plan for your justice-related needs Create your implementation strategy Write your proposal Consider ways to sustain your efforts Tips and recommendations for successful proposals 1
3 Why Form Partnerships Helps sustain programs Assures ongoing work even when staff, agency, and community changes occur Increased ownership, shared responsibility, and enhanced access to specific expertise 4 2
Tips on Collaboration Win-win opportunities Clear roles/responsibilities Document agreements, especially for financial exchanges/investments Video: Collaboration by Difference 5 3
Collaboration for Grant Proposals Service Recipients & Residents External Agencies & Stakeholders Internal Agency Stakeholders Core Planning Team 7 Plan: Align the Purpose to the Need Identified Problem Impact Strategy to Solve the Problem Design Implement Budget and Staffing Unmet Needs Intended Outcomes 4
Plan Develop ideas for the proposal Map resources Implement Think about how the concept will be implemented during the planning phase Begin with outcomes in mind 5
$$ $$$ $ 11 Implement Keep deliverables realistic, given the time and the budget Under promise over deliver 6
Write Develop the grant writing team I m a fiction writer in the grant-proposal genre. ~ usafamilymedicine.wordpress.com 7
What an Application Should Include REQUIRED With Point % applied to each Purpose Area Tribal Community and Justice Profile (30%) Executive Summary Tribal Narrative Profile REQUIRED for EACH Purpose Area With Point % Purpose Area Narrative (50%) Project/Program Timeline (5%) Budget Detail Worksheet and Narrative including Demographic Form (15%) What an Application Should Include REQUIRED No Point % Tribal Authority to Apply Documentation Applicant Disclosure High Risk Status Pending Applications Lobbying Activities OPTIONAL No Point % Indirect Cost Rate (if applicable) Accounting System and Financial Capabilities Questionnaire (If Applicable) (For tribal designees only) 8
What an Application Should Include Other Attachments (as needed) Letters of support (Optional) Resumes of key staff Job descriptions for unfilled positions Memoranda of understanding Purpose Area-Specific Attachments For Purpose Area #5 Letter of non-supplanting Confidentiality notice form Documentation of collaboration % 5 25 15 More About Scoring for EACH Purpose Area Tribal Community and Justice Profile Budget Detail Executive Summary Tribal Narrative Profile Worksheet/Narrative Demographic Form 50 5 Purpose Area-Specific Narrative Timeline 9
Budget 15% Balanced Understandable Detailed Grant-allowable Encompassing Timely 19 Identify those Affected What Who How What age group? do they impact? many? defines their needs? Is this the most pressing need? 10
Write Problem Statements and gather data to form the foundation for your strategy 21 Clearly define the problem Think about what would happen without the proposed strategy? What costs are associated with the strategy? What strategy is proposed? 11
Post- Deadline Review Process 8 7 23 Sustain Identify relevant future funding opportunities Ways to sustain programs beyond funding Nurture relationships Build and maintain partnerships Identify project champions Celebrate successes 12
Tips and Recommendations Key recommendations Peer review Other considerations 13
Ways to Enhance Peer Review Scores Put items in the requested order Use templates and guidelines when suggested Answer ALL questions, even if the answer is I don t know explain why. 27 Top 10 Tips 1. Understand the grantor 2. Create a grant file 3. Meet eligibility requirements 4. Get help 5. Show resource commitment 6. Obtain support from the community 7. Write a compelling story... but 8. Keep clarity of purpose 9. Be concise 10.Be complete 14
More Tips Register early Create an application development timeline Consider conducting internal peer review Don t wait until the deadline to submit the application THE PROCESS You use is the TO YOUR SUCCESS 30 15
For more information on: CTAS: www.justice.gov/tribal/ctas CTAS RESOURCES: www.justice.gov/tribal/links CTAS T/TA: www.justice.gov/tribal/training-and-technicalassistance ONLINE GUIDE TO CTAS: tribaljustice.edc.org/ctas_guide/story.html OJP Grants 101: www.ojp.gov/grants101/toolkit.htm Questions and Comments Contact DOJ: tribalgrants@usdoj.gov Grants Management System Support Hotline 1-888-549-9901, Option 3 CTAS Response Center 1-800-421-6770 16
Thank you! 33 17