User Guide on Jobs Bank Portal (Employers)
Table of Contents 7 Manage Interviews... 3 7.1 Send Interview Invite... 3 7.2 Sort Interview Invites... 6 7.3 Filter Interview Invites... 8 7.4 Confirm Applicant s Invite Acceptance... 10 7.5 Re-Propose Interview Date... 11 7.6 Cancel Interview Invite... 13 Page 2 of 14
7 MANAGE INTERVIEWS You can manage Interviews by sending Interview Invites to job applicants. The Interview Invite function allows you to propose, accept, cancel or re-propose the interview date and time slots. 7.1 SEND INTERVIEW INVITE 1. From the Job Postings & Applicants page, select the Job Posting and click the Number of Applicants information text. 1. The Job Applicants page is displayed for the selected Job Posting. Page 3 of 14
2. Select the Job Applicant and click the corresponding Send Interview Invite icon. 3. The Invite for Interview page is displayed. Enter the information for: A. Interview Details B. Contact Details A B 4. Select a Date & Time slot. Click the calendar icon for Interview Date & Time. The calendar date picker is displayed for you to select the date and time. Page 4 of 14
5. Click the calendar icon for Interview Expiry Date. The calendar date picker is displayed for you to select the date and time. Alternatively, you can provide more date and time slots for the Applicant to select. Click the Time link. + Add Date & A new slot is displayed for you to select another date and time. You can add more Date & Time slots up to a total of 10 slots. To delete a slot, click the x symbol of the respective slot. 6. Click on the Send Interview Invite button. The Interview Invite is sent to the job applicant. Page 5 of 14
7.2 SORT INTERVIEW INVITES 1. From the Job Applicants & Postings page, click on the Number Invited text link. The Applicants Invited for Interview page is displayed. Click the symbol on the Sort By panel to expand the sorting criteria. 2. The Sort By panel expands the menu to show a list of criteria you can use to sort your Interview Invites. Example: Sort the Interview Invites by Name in reverse alphabetical order. Click the Name (Z A) criteria. Page 6 of 14
The Interview Invites displayed are sorted by their names in reverse alphabetical order. Page 7 of 14
7.3 FILTER INTERVIEW INVITES 1. From the Applicants Invited for Interview page, select a filter from the Filter By panel. 2. Example: Filter the Interview Invites by Interview Status. Click the Accepted checkbox. The checkbox displays a tick mark. Only Interview Invites who have accepted the interview invitation are displayed. Page 8 of 14
1. Example 2: To filter your Interview Invites by those who were contacted today, drag the right slider bar to the Today position as shown. Page 9 of 14
7.4 CONFIRM APPLICANT S INVITE ACCEPTANCE 1. After an Applicant has accepted your interview date, you can confirm the acceptance from the Job Applicant page. From the Job Postings & Applicants page, search and locate the job posting. Click on the Number Invited text link. 2. The Applicants are for the job posting are listed. Select your applicant and click on the corresponding icon. Confirm 3. Click OK to proceed. The confirmation is sent to the Applicant. Page 10 of 14
7.5 RE-PROPOSE INTERVIEW DATE 1. You can re-propose another interview date and send to the Applicant. From the Job Postings & Applicants page, search and locate the job posting. Click on the Number Invited text link. 2. The Applicants are for the job posting are listed. Select your applicant and click on the Re- corresponding propose icon. 3. The Re-propose Interview Date page is displayed. Scroll down to the Interview Date & Time section. Page 11 of 14
4. Select a Date & Time slot. Click on the calendar icon for Interview Date & Time. The calendar date picker is displayed for you to select the date and time. 5. Click the calendar icon for Interview Expiry Date. The calendar date picker is displayed for you to select the date and time. Alternatively, you can provide more date and time slots for the Applicant to select. Click the Time link. + Add Date & A new slot is displayed for you to select another date and time. You can add more Date & Time slots up to a total of 10 slots. To delete a slot, click the x symbol of the respective slot. 6. Click the Re-propose Interview Invite button. The pop-up box is displayed to inform you that the re-proposed date has been sent to the job applicant. Page 12 of 14
7.6 CANCEL INTERVIEW INVITE 1. You can cancel the interview date and send to the Applicant. From the Job Postings & Applicants page, search and locate the job posting. Click on the Number Invited text link. 2. The Applicants are for the job posting are listed. Select your applicant and click on the corresponding icon. Cancel 3. The Cancel Interview dialog box is displayed. Select a reason for cancelling the interview from the drop-down list. Click the Cancel Interview button to proceed. 4. The Cancel request is sent to the Applicant. The Number Invited for the job applicant is updated. Page 13 of 14
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