Girl Scouts, Hornets Nest Council 7007 Idlewild Road Charlotte, NC 28212 704-731-6500, Outside Mecklenburg 800-868-0528 Website: www.hngirlscouts.org Esprit de Corps Award 2017 This form must be submitted to the Troop Support Specialist by June 30 th 2017 A perfect score is 85. Scores of 70 or above quality for the award. Service Units who fulfill the Esprit de Corps requirements will be recognized at the Council Kickoff in the fall. Purpose: The Service Unit Team structure is designed to provide direct support to Girl Scout volunteers who work most closely with girls. This award is to recognize those Service Unit Teams who, by working together, accomplish the goal of providing that support in an outstanding manner, reflective of the goals and mission of Girl Scouting. This year s award covers activities from June 2016 to May 2017. Guidelines: 1. The Service Unit Team, with guidance from the Troop Support Specialist, must develop a 2016-2017 Plan of Work based on the council s goals and objectives. This plan must be submitted to your Troop Support Specialist by July 31, 2016. 2. Regular Service Unit Team meetings must be scheduled and held to monitor the progress of the Service Unit goals described in your Plan of Work. Adjustments may be made to your Plan of Work as needed. 3. For help in finding your Service Unit yearly goals as well as what the Service Unit has achieved contact your Troop Support Specialist, Sister to Sister Dept. and/or Program Dept. Service Unit Management Service Unit Team: All team members are registered adult Girl Scouts. The Service Unit Team has verified registration through Council database. Date completed: All Service Unit team members have completed appropriate training and/or demonstrated competence for the positions they hold. Attach a list of Team members, positions held and date of training or example of competence. All Service Unit Council Reports have been submitted: (check completed items) Service Unit Plan of Work - July 31 st Service Unit Team Roster - turned in with your Plan of Work Service Unit Financial Reports - June 15 th * Council required reports were submitted on time. Yes No_ pg. 1
Communications: The Service Unit team maintained ongoing communications with their volunteers. How was attendance at your Service Unit meetings? Give brief summary of what was successful in getting leaders to meetings. How did you communicate with lenders? Check all that apply: Service Unit meetings Enrichment Opportunities Email Telephone Newsletters Website FacebookRallyhood_Other *Did you utilize two or more communication tools? Yes No_ Fund Development (Sister2Sister): Did the Service Unit positively support Council sponsored Fund Development efforts? List ways in which the Service Unit has educated adults to give what is personally meaningful to the Annual Campaign. Amount raised in 2016 (Oct. 1 2015 Sept. 30, 2016) Amount raised in 2017 (Oct. 1 2016 Sept. 30, 2017) *Did the dollar amount raised increase from the prior year? Yes No Community Service: Did your Service Unit plan and conduct at least one Service Unit wide community service project. Give a description of your community service activities. How many troops participated in your community service activities: *Did at least 50% of the troop participate in the community service projects? Yes No pg. 2
Community Visibility: The Service Unit Team has cultivated contacts in the community, other than recruitment efforts, through scheduled talks to civic groups, community fairs, exhibits, etc. Provide examples that describe how this was accomplished. (Attach copies of articles, list of troops and the activity, photos, etc.) *Did at least 50% of the troops in the Service Unit participate in activities to make Girl Scouting more visible in the community? Yes No_ Program Development: Ensure that all eligible troops/groups are properly trained to participate in Council sponsored sales. Indicate an overall Service Unit increase in each of the following areas: Fall Program Service Unit sales ending: Nov 2015 Nov 2016_ *Did your Service Unit Fall Product sales increase? Yes No Cookie Program Service Unit sales ending: April 2016 April 2017_ *Did your Service Cookie Product sales increase? Yes No Membership Recruitment Recruitment: In an effort to reach all girls and grow our membership, please give examples of how you re Service Unit has tried to achieve each of the following. Include information such as number of recruitment sites held, events held to encourage recruitment, etc. Council Goal 2016-2017: No. of girls actually registered by June 1 st 2017 Fall Recruitment: (Aug 2016 - Nov 2016) Number of fall recruitment events Number of new girls registered in the fall Number of new adults registered in the fall Number of adults who became leaders and completed training (GS101 and Leader 101) Comments *Were additions made in each area in comparison to the prior year? Yes No pg. 3
2 nd Chance Recruitments, including Private School, Church (other than fall recruitments) Number of additional recruitments held Number of adults who became leaders and completed training (GS101 and Leader 101) Comments * Do you feel you were successful in your 2 nd chance recruitments? Yes No Girl Membership: Did girl membership increase from previous year and/or was your membership goal was obtained? Girl Membership as of April 1, 2016 Girl Membership as of April 1, 2017 *Did girl membership increase or was the Service Unit membership goal obtained? Yes No Adult Membership: Increase adult membership to effectively serve the # of interested girls within your Service Unit. Adult membership as of April 1, 2016 Adult membership as of April 1, 2017 *Did you increase the adult membership within your Service Unit? Yes No Volunteer Support Retention: Retaining our girls and volunteers is a crucial part of growing our organization. 1. Positively promote Early Bird Registration with 65% of girls participating. Number of girls in Service Unit as of April 1, 2016 (2015-2016 GS year) Number of girls that Early Bird registered for current Girl Scout year (2016-2017) Percentage girls who Early Bird registered Did you have graduating troops? Did you encourage Life-Time membership? * Did at least 50% of girls participate in Early Bird Registration? Yes No pg. 4
2. Supporting our new leaders/volunteers is vital in retention. List at least 3 examples in which your Service Unit has mentored these adults. Describe results you have discovered by having this part of your Service Unit. (This could include Nothing Beats a Buddy, bi-weekly emails, New Leader Mentors, etc.) * Did your Service Unit use a mentoring/support system this year? Yes No 3. How many Indies are registered with your Service Unit?. Did Service Unit Team incorporate ways of participation for individually registered girls and adults within the Service Unit? List ways this was accomplished. * Did your Service Unit reach out to individual registered girls and adults? Yes No Enrichment Opportunities: The Service Unit hold regularly scheduled Service Unit meetings and incorporated at least 3 enrichment opportunity workshops for the volunteers. *Did the Service Unit provide 3 enrichment opportunities? Yes No If yes, please list two examples of Enrichment Opportunities: 1. 2. Volunteer Recognition and/or Awards: With assistance from the Service Unit Training/Awards Coordinator and committee, ensure that deserving volunteers are recognized for the service they have given to the Service Unit/troop. Describe how ALL volunteers are recognized in your Service Unit: * Did the Service Unit recognize ALL its volunteers? Yes No pg. 5
Service Unit Events and Activities The council recommends that you host at least 4 events throughout the year that should build on the Girl Scout Leadership Experience for the girls. List the two most successful events with a brief description: 1. 2. *Did your Service Unit host at least 4 events throughout the year? Yes No Team Work Write a short description (5-10 sentences) of something innovative that the team has developed that has contributed to its success this year. Directions for calculating the total score: The Service Unit Team total score is: A perfect score is 85. Scores of 70 or above quality for the award. Congratulations, the Service Unit Team of has achieved the objectives for the Esprit de Corps Award. Signature of Service Unit Manager Date Signature of Troop Support Specialist Date Esprit_de_Corps_Award_AD 7-28-16 pg. 6