EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES Wednesday, April 10, 2013 6:30 P.M. Evanston Public Library, 1703 Orrington Avenue, Library Board Room AGENDA 1. CALL TO ORDER / DECLARATION OF QUORUM 2. CITIZEN COMMENT Not to exceed 15 minutes. 3. APPROVAL OF MEETING MINUTES 4. APPROVAL OF BILLS LISTS AND PAYROLL 5. INFORMATION/COMMUNICATIONS 6. LIBRARY DIRECTOR S REPORT 7. STAFF REPORTS 8. BOARD REPORTS A. Finance Committee (Leora Siegel) B. Development Committee (Margaret Lurie) C. Management Committee (Margaret Lurie) D. Facilities Committee (Sergio de los Reyes) E. Executive Committee (Benjamin Schapiro) 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Appointment of Nominating Committee (Benjamin Schapiro) B. Closed Session - Personnel (Benjamin Schapiro) 11. ADJOURNMENT Next Meeting: May 15, 2013 at 6:30 pm The City of Evanston and the Evanston Public Library are committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the Library at 847-448-8650 48 hours in advance of the meeting so that arrangements can be made for the accommodation if possible.
Agenda Item 4 Memorandum To: From: Subject: Evanston Public Library Board of Trustees Leora Siegel, Treasurer Karen Danczak Lyons, Library Director Paul Gottschalk, Administrative Services Manager Library Fund Payroll and Bills : April 9, 2013 Recommended Action Staff and the Chair of the Finance Committee recommend Library Board approval of the Library Fund Payroll and Bills List. Summary Library Payroll February 25 through March 10, 2013 $ 107,416.01 (Payroll includes employer portion of IMRF pension, FICA and Medicare) Library Bills List April 2, 2013 $ 52,426.89 Library Credit Card Activity period ending February 28, 2013 $ 5,048.96 Attachments: Bills Lists, February Credit Card Transactions 1
R5504001 LIBRARY 03/25/13 9:35:32 BILLS LIST Page - 1 PERIOD ENDING 04/02/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4805.65630 BAKER & TAYLOR JUV PRINT 42.17 4805.65630 BAKER & TAYLOR JUV PRINT 40.38 4805.65630 BAKER & TAYLOR JUV PRINT 85.07 4805.65630 BAKER & TAYLOR JUV PRINT 112.27 4805.65630 BAKER & TAYLOR JUV PRINT 1,369.58 4805.65630 BAKER & TAYLOR JUV PRINT 204.02 4805.65630 BAKER & TAYLOR JUV PRINT 930.85 4805.65630 BAKER & TAYLOR JUV PRINT 1,653.94 4805.65641 BAKER & TAYLOR JUV AV 110.20 4805.65641 BAKER & TAYLOR JUV AV 130.96 4805.65641 BAKER & TAYLOR JUV AV 158.39 4805 LIBRARY YOUTH SERVICES 4,837.83 4806.65630 BAKER & TAYLOR ADULT PRINT 1,979.56 4806.65630 BAKER & TAYLOR ADULT PRINT 771.09 4806.65630 BAKER & TAYLOR ADULT PRINT 21.37 4806.65630 BAKER & TAYLOR ADULT PRINT 384.76 4806.65630 BAKER & TAYLOR ADULT PRINT 1,530.08 4806.65630 BAKER & TAYLOR ADULT PRINT 128.37 4806.65630 BAKER & TAYLOR ADULT PRINT 1,829.16 4806.65630 BAKER & TAYLOR ADULT PRINT 60.53 4806.65630 BAKER & TAYLOR ADULT PRINT 160.78 4806.65630 BAKER & TAYLOR ADULT PRINT 57.64 4806.65630 BAKER & TAYLOR ADULT PRINT 147.76 4806.65630 BAKER & TAYLOR ADULT PRINT 355.26 4806.65630 BAKER & TAYLOR ADULT PRINT 474.41 4806.65641 BAKER & TAYLOR ADULT AV 12.73 4806 LIBRARY ADULT SERVICES 7,913.50 4820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 232.70 4820 LIBRARY CIRCULATION 232.70 4825.62225 ARTS & LETTERS LTD. NORTH BRANCH SIGNS 475.00 4825.62375 ESSKAY DEVELOPMENT LLC APRIL 2013 CAMS RENT 3,272.57 4825 LIBRARY NEIGHBORHOOD SERVICES 3,747.57 4835.62341 COOPERATIVE COMPUTER SERVICES MARCH 2013 OCLC 714.66 4835.62341 COOPERATIVE COMPUTER SERVICES COMPUTTER MAINTENANCE 4,235.65 4835.62341 SAGE SOFTWARE INV#2000833520, ACCT4002934907 1,900.04 4835 LIBRARY TECHNICAL SERVICES 6,850.35 4840.62225 SIEMENS BLDG TECHNOLOGIES MAINT. AGREEMENT 7,010.00 4840.62225 CINTAS #769 MAT SERVICE 70.68 4840.62225 FLOWMECH, INC. PURCHASE AND INSTALLATION 9,897.00 4840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 7,160.00 4840.65040 LAPORT INC JANITORIAL SUPPLIES 592.80 4840.65040 LAPORT INC SOAP AND MOP SUPPLIES 59.11 4840 LIBRARY MAINTENANCE 24,789.59 4845.62431 GARDA CL GREAT LAKES, INC. CHANGE - LIBRARY 20.98 4845.65095 OFFICE DEPOT FY 2013 OFFICE SUPPLIES 339.43 4845 LIBRARY ADMINISTRATION 360.41 Fund 00185 LIBRARY FUND 48,731.95
LIBRARY BILLS LIST PERIOD ENDING 04/02/2013 CURRENT YEAR ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT 4840.64015 TWIN EAGLE NATURAL GAS - FEBRUARY, 2013 3,547.80 4845.56140 ILLINOIS DEPT OF REVENUE SALES TAX - FEBRUARY, 2013 131.00 4845.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 16.14 3,694.94 GRAND TOTAL 52,426.89 Prepared by Accounts Payable Coordinator Approved by Library Administrative Services Manager Approved by Library Director Approved by Library Board
Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION LIBRARY/ADMIN - 49963 MCMASTER-CARR $ (119.03) 02/15/2013 65040 JANITORIAL SUPPLIES RETURNED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN - 49963 MCMASTER-CARR $ (134.43) 02/18/2013 65040 JANITORIAL SUPPLIES RETURNED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN - 49963 MCMASTER-CARR $ 254.12 02/27/2013 65040 JANITORIAL SUPPLIES EXCHANGED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN - 49963 GOTPRINT.COM $ 18.90 02/12/2013 62210 PRINTING PRINTING LIBRARY/ADMIN - 49963 GOTPRINT.COM $ 110.26 02/20/2013 62210 PRINTING BOOKMARK PRINTING LIBRARY/ADMIN - 49963 GOTPRINT.COM $ 486.07 02/26/2013 62210 PRINTING LETTERHEAD, ENVELOPES AND BUSINESS CARDS PRINTING LIBRARY/ADMIN - 49963 USPS 16262202033309188 $ 368.00 02/04/2013 62315 POSTAGE STAMPS LIBRARY/ADMIN - 49963 APL APPLEONLINESTOREUS $ 99.00 02/13/2013 62341 INTERNET SOLUTION BOOPSIE APP FOR APPLE LIBRARY/ADMIN - 49963 BLICK ART 800 447 1892 $ 20.97 02/13/2013 65095 OFFICE SUPPLIES CAMS - PLAQUE FOR MIGHTY TWIG LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 1.51 02/15/2013 65095 OFFICE SUPPLIES UNKNOWN CHARGES- WILL CONTACT LIBRARY/ADMIN - 49963 AMAZON.COM $ 19.99 02/01/2013 65100 LIBRARY SUPPLIES KEYBOARD FOR CAMS LIBRARY/ADMIN - 49963 AMAZON.COM $ 18.18 02/04/2013 65100 LIBRARY SUPPLIES COMPUTER CONVERTER LIBRARY/ADMIN - 49963 AMAZON.COM $ 349.99 02/12/2013 65100 LIBRARY SUPPLIES CAMS PROJECTOR LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 5.52 02/15/2013 65100 LIBRARY SUPPLIES PROJECTOR CASE LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 18.87 02/15/2013 65100 LIBRARY SUPPLIES COMPUTER CONVERTER DEVICE LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 30.65 02/22/2013 65100 LIBRARY SUPPLIES PROJECTOR CASE LIBRARY/ADMIN - 49963 NY TIMES NATL SALES $ 334.88 02/11/2013 65635 PERIODICALS NORTH BRANCH NEWSPAPER LIBRARY/ADMIN - 49963 CHICAGO TRIBUNE SUBS $ 74.75 02/20/2013 65635 PERIODICALS CAMS NEWSPAPER LIBRARY/ADMIN - 49963 NY TIMES NATL SALES $ 740.60 02/25/2013 65635 PERIODICALS CAMS - ONE YEAR SUBSCRIPTION TO NEW YORK TIMES LIBRARY/ADMIN - 49963 SPARKFUN ELECTRONICS $ 600.00 02/28/2013 65095 OFFICE SUPPLIES MAKERS SPACE PROGRAMMING LIBRARY/ADMIN - 49963 SPARKFUN ELECTRONICS $ 900.00 02/28/2013 65100 LIBRARY SUPPLIES MAKERS SPACE PROGRAMMING LIBRARY/ADMIN - 49963 LEMOI ACE HDWE $ 84.96 02/08/2013 TRASH CAN LID, HOSE PLUG, 15' GARDEN HOSE, SUMP PUMP LIBRARY/ADMIN - 49963 THE HOME DEPOT #1980 $ 123.88 02/12/2013 STRANDED BLACK 14 GAUGE WIRE, STRANDED WHITE 14 GAUGE WIRE, WIRE NUTS, ELECTRICAL TAPE LIBRARY/ADMIN - 49963 THE HOME DEPOT 1902 $ 239.88 02/20/2013 LIBRARY/ADMIN - 49963 WW GRAINGER $ 90.99 02/21/2013 LIBRARY/ADMIN - 49963 WW GRAINGER $ 186.98 02/25/2013 LIBRARY/ADMIN - 49963 ADVANCE AUTO PARTS #88 $ 45.05 02/04/2013 LIBRARY/ADMIN - 49963 ADVANCE AUTO PARTS #88 $ 1.99 02/04/2013 LIBRARY/ADMIN - 49963 RADIOSHACK 00164145 $ 76.43 02/08/2013 FEBRUARY LIBRARY STATEMENT TOTAL $ 5,048.96 4 PACKS OF TERRY CLOTH TOWELS, TRASH GRABBER/PICKER, THREADED ROD, STEEL ROD, FANTASTIK CLEANER, LED FLOOD BULBS, CHEM GLOVES SAFETY LANYARD CORDLESS 18V RECHARGEABLE VACUUM MOTOR OIL FOR PLOW TRACTOR, LED WORK LIGHT RAZOR SCRAPER SOLDERING IRON, SOLDER, FLUX AND 1/4" STEREO INPUT JACK FOR COMMUNITY ROOM FLOOR BOX March 28, 2013 Page 1 of 1