State Coordinator Annual Report Template
Overview SADD is working to increase the level of support provided to State Coordinators throughout the network. Through the implementation of the 2015-2020 Strategic Plan, we ve identified specific assets and capacities in the organization. Regular data collection, analysis and reporting are critical to reaching the goals of the Strategic Plan and growing the capacity of the organization. As such, State Coordinators will be asked to submit reports, as requested in the Affiliation Agreement. Reports will be due on a quarterly basis on January 15 (omitted for 2017), April 15, July 15 and October 15 of each year. The April 15 report shall be the Annual Report Form, which shall outline and update SADD Inc. on the major goals, objectives, and structure of your state office. Attached you will find the Annual Report form (Due April 15). At a later date, SADD will provide the template for the Quarterly Report. Please direct any questions to the State Coordinator Board Representatives or the Executive Vice President of SADD. Reports should be submitted online through the link below. Reporting Template State Coordinator Board Representatives: Robyn Block (IL) - robyn.block@prevention.org Travis Helmondollar (WV) - travis@strongcommunities.org Executive Vice President: Rick Birt - rbirt@sadd.org
State Coordinator Report State: Individual Submitting Report: Date: 1. SADD State Office Infrastructure a. Staffing i. State Coordinator: ii. What credentials does this individual possess? (please attach certificates) iii. How many full-time equivalents (FTEs) are dedicated to SADD in your state? iv. Volunteers: Who volunteers for your state SADD office? v. Sources of training: What forms of professional development and conferences do you attend as a part of your role as the SADD State Coordinator? b. Affiliate Organization i. Which of the following best describes the HOST AGENCY for SADD in your state? State government which department or bureau? Local/regional nonprofit Other (describe) ii. iii. iv. How does SADD fit into your agency s organizational chart? (Please attach organizational chart of HOST AGENCY) Please attach the posted Job description for all employees associated with your state SADD agency. Who is your immediate supervisor? Name Title Phone Email v. What goals do you have for your state SADD program as it relates to the following: Chapter growth Increasing individual chapter capacity Promoting SADD National programs and activities
2. Partnerships How does SADD in your state align with the four program pillars of SADD? Please complete the following chart about primary programmatic partners and briefly describe how SADD and the partner work collaboratively. Program Area Program Partner Description of Relationship Underage drinking Substance Abuse Mental Health Traffic Safety Other (Please Describe) Resources Shared/Utilized a. Activities of State SADD i. Registration of Chapters How do you encourage chapters to register online with the National Office? Does your state provide any additional resources to chapters that register with the National Office? If so, please explain. ii. iii. Programs & Contests a) How do you promote national programs, activities and contests? b) What state level programs, activities and contests is your state office promoting? c) Do you have a state conference? If so, please provide any details currently available. State Coalitions & Partnerships a) In which coalitions (partnerships, networks, etc.) does your state SADD office participate? Please briefly describe each. b) What meetings do you regularly attend in your role as a SADD State Coordinator?
iv. Training Opportunities a) What training opportunities does your office provide? i. For students ii. For advisors iii. For Student Advisory Board members (if applicable) iv. For other sectors of the community b) Does your State SADD offer a state Conference? If yes, please estimate attendance and attach the most recent conference agenda. Please also provide a breakdown of funding specific for the conference. v. Grants i. Does your state SADD office receive any local, state or federal grants? If so, please describe the goals and objectives of each grant. vi. Budget a) How does your state office receive funding to operate all SADD related expenses? Please list all funding sources. NOTE: All financial matters will remain confidential within the National Office. b) Please provide a detailed budget for your State SADD Program (not affiliate organization) that speaks to the following broad categories. Please list total budget categories, not individual lines (individual salaries, etc.). i. Human Resources (One lump number for all staff/contractor costs) ii. Programming iii. Travel iv. Other v. Overhead and Indirect costs
3. Youth Engagement & Leadership Opportunities a. State student level leadership i. Does your state have a state leadership team (SLC, SAB, etc.)? If so, please describe: a) Selection - How are students selected? b) Management - How are students managed? c) Responsibilities - What activities do they lead in your organization? d) Recognition - How do you recognize the work of your student leaders? ii. How do you promote the following national leadership opportunities? a) SADD National SLC & CAC b) SADD SPEAKs 4. Chapter Information a. Registered chapters - How many chapters of SADD are registered in your state? b. Chapter spotlights - Are there any chapters that the National Office should feature? Any unique programs to highlight or chapter success stories?