Interoffice Memorandum FROM THE OFFICE OF THE CITY MANAGER TO: The Honorable Mayor and Members of the City Commission FROM: Nick Mimms, P.E., Interim City Manager RE: Department Activity Report DATE: September 11, 2012 The information that follows is intended to keep the Commission abreast of the on-going activities, issues, programs and services within the City. City Manager s Office City Manager The Interim City Manager attended the Parent Academy s Community Breakfast on Wednesday, August 29, 2012. The Interim City Manager and Commissioner Alexander met with representatives from St. Mark s Missionary Baptist Church to discuss a right-of-way issue. Interim City Manager met with the City Engineer regarding flooding issues. Interim City Manager attended the 7 th Street Reconstruction public meeting on Wednesday, August 29, 2012. Interim City Manager met with the Police Chief and Administrative Services Director to discuss a potential Police Department reorganization. The Interim City Manager met with Commissioner Perona to discuss the September 4, 2012 City Commission Meeting. Interim City Manager met with the Code Compliance Manager to discuss the Spay and Neuter program. Interim City Manager met with Roy Whitehead to discuss city management issues. The Interim City Manager met with the Treasure Coast Boat Rental, Bait and Tackle tenant regarding Fisherman s Wharf. The Interim City Manager met with John Debus to discuss Political Action Committees. Interim City Manager met with the Fort Pierce Housing Director to discuss the Orange Avenue apartments. Interim City Manager met with Commissioner Alexander, Risk Manager, Administrative Services Director and the Senior Accounting Clerk for Payroll/Insurance to discuss health insurance. The Interim City Manager and the Deputy Public Works Director met with representatives from Waste Management regarding single stream recycling.
September 17, 2012 City Commission Meeting Page 2 City Manager s Office contd. City Manager contd. Interim City Manager met with the Deputy Public Works Director and Solid Waste Manager to discuss implementation of the internalized residential recyclable materials collection. The Interim City Manager met with Reverend and Mrs. Quarterman to review information they requested from City Staff. Interim City Manager met with representatives from United 4 Animals to discuss future implementation of the Happy Hounds and Frisky Felines program. Interim City Manager attended the Conference Agenda Meeting on Monday, September 10, 2012. The Interim City Manager attended the September 11 th Ceremony on Tuesday, September 11, 2012 at Veteran s Memorial Park. Communications & Marketing Manager Attended City Commission Meeting on September 4, 2012. Ongoing research of 3 parcels of property that are not incorporated in the city s core. In the process of sending letters to property owners to voluntarily annex. Attended Flood Plain Staff Meeting to revise brochure and Mailout. Attended Fort Pierce Authentic Tours meeting on September 6, 2012. Finalized and approved invitations, program and media release for 9/11 Memorial. Added content to Fort Pierce Authentic Tours Visit Florida page; promotional discount card finalizing. Continued to make content changes to the Fort Pierce Authentic Tours website as needed. Attended Treasure Coast Public Information Officers monthly meeting St. Lucie County Administration Building on September 7, 2012. Attended City Manager Conference Agenda Meeting on September 10. Reviewing video with CGI Communications. Prepared invitations, news release and ribbon cutting for NSP Orange Avenue Apartments set for September 12. News Releases #29-12 Fort Pierce Seeks Public Input with PAL Park Development Survey and Community Meeting; #30-12 Fort Pierce Recognizes 9/11 11 th Anniversary CeeCee Ross Lyles Memorial; #31-12 Fort Pierce Commissioners Seek Historic Preservation Alternate Board Member Submittal; #32-12 Fort Pierce Mayor Announces Golden Hammer Award Winners; #33-12 Fort Pierce Urban Redevelopment Agency Hosts Ribbon Cutting of Two Apartment Buildings
September 17, 2012 City Commission Meeting Page 3 City Clerk s Office Gave assistance and answered questions to the walk-in public on various aspects of Business Tax Receipts which include but is not limited to: New Applications: 25 Renewals: 220 Transfers: 11 Gave assistance and answered questions to the walk-in contractors on various aspects of Contractor s Licensing which include but is not limited to: New Applications: 13 Renewals: 149 Gave assistance and answered questions from the public who have contacted office by phone: 723 Gave assistance/answered questions received by the public via e-mail through the City s web-page. Assisted the public by researching and providing copies of various requested public records. Assisted the public, various departments, newspaper and other government entities by providing DVD copies of various commission meetings. Assisted the public by processing paperwork and payment associated with animal registration. Assisted Code Enforcement by processing payment for animal registrations received from United for Animals. On-going updating of contractors records for current Liability Insurance, Workman Compensation Insurance, and State License information. Deputy City Clerk attended meeting on 8-30-12 with Building Staff to discuss a Business Tax application. Prepared legal advertisements, letters, resolutions, & ordinances for various departments for upcoming City Commission agenda items. Prepared several Proclamations. Attended, recorded and transcribed minutes of the Special Meeting of the City Commission held on 8-31-12, for the purpose of interviewing four candidates for City Manager position. Attended, recorded and transcribed minutes of the City Commission Meeting on 9-4-12. Revenue Recovery working with Code Enforcement on new businesses within the city limits that have not applied for a Business Tax Receipt. Licensing/Permit Clerk working with Building to contact business tax applicants to set up appointments for building inspections and other issues associated with a business tax application. Daily balancing of cash receipts and submittal to Finance for bank deposit. On-going implementation of computerization of annexation records. On-going implementation of scanning City Commission Agenda Packets onto DVD s. On-going implementation of scanning City Commission Meeting minutes, ordinances, resolutions, and the Fort Pierce Redevelopment Meeting minutes into the Optiview system.
September 17, 2012 City Commission Meeting Page 4 City Clerk s Office contd. Assisted MIS in correcting and adding unit numbers to existing address data base. Prepared and delivered various paperwork to be recorded to the SLC Courthouse recording division. Assisted Finance by signing and affixing City Seal to paperwork associated with release of liens. Assisted Finance with invoices received from Scripps Newspaper for advertisements and invoices received from SLC Clerk of Court for recordings, to determine which departments are to be billed. Assisted Planning by answering questions pertaining to business tax applications. Assisted Planning by researching/providing copies of various ordinances, rezoning, conditional uses and annexations. Assisted Planning by researching/providing the cost for legal advertising of various projects they are processing. Assisted Planning by researching and providing access to past site plan files that are in storage. Assisted City Attorney s Office by researching/providing copies pertaining to various city issues. Assisted Finance by researching and providing copy of ordinance. Building Department Developments 1. 2810 S US Hwy 1, Virginia College: Permit issued and work is under way. 2. 1625 Delaware Ave., Save-A-Lot: Project is still in the review process. 3. 603 N Indian, River Dr. PNC Bank: Review completed and the permit is ready to be issued. 4. 122 N 2nd Street, 2nd Street Bistro: Permit issued and work is underway. 5. 3801 Selvitz Rd. Waste Management: Plans submitted for construction of a transfer station at the above listed address. Plans have been routed to all appropriate departments for review. 6. 5101 Okeechobee Rd. Waters Edge Dermatology: Certificate of Occupancy has been issued.
September 17, 2012 City Commission Meeting Page 5 Finance Department Met with Administrative Services Director, Police Chief, Deputy Public Works Director and Teamsters on Union Negotiations. Met with Interim City Manager on Budget. Prepared Budget Documents for Public Hearing. Prepared month end financials. Public Works Department MLK Dreamland Park/NW Pioneers Park Lighting Public Works has met with representatives from ConEd and they are preparing a lighting plan to add security lighting along the pathways in NW Pioneers Park. PWD is obtaining quotes from local vendors to supply timed lighting on the recreation fields at MLK Dreamland Park. Curbside Residential Recycling PWD met with representatives from Waste Management and are in the process of finalizing details of single stream cart delivery. A meeting with IRSC students is anticipated within the next two weeks. Energy Efficiency & Conservation Representatives from ConEdison made their presentation to the Commission and are in the final stages of data collection. Presidential Motorcade PWD along with the FPPD worked together Sunday, September 9 th to secure the ROW from North Causeway to Midway Rd. in anticipation of the Presidential motorcade passing through town.
September 17, 2012 City Commission Meeting Page 6 Administrative Services Department Procurement 1. Processed and/or completed awards to vendors/contractors approved by Commission/FPUA Board. 2. Processed purchase orders. 3. Prepared one formal solicitation for River Walk Center for Janitorial Services. 4. Prepared one addendum for Bid No. 6115(Rebid) ~Jetty Inlet Improvement Project. Meetings 1. Opened RFP No. 6116~CEI Services for Jetty Inlet Improvement Project. 2. Administrative Services Director met with PBA Union. 3. Purchasing Manager reviewing information for a Government Fleet Card Program. 4. Purchasing Manager reviewing information to implement new software from Public Purchase to advertise formal solicitations. Risk Management 1. Participated in accident review board meetings. 2. Collaborated with City Attorney on liability claims. 3. Reviewed insurance requirements for bids. 4. Audited and closed WC claims. 5. Filed subrogation against several insurance companies. 6. Processed new WC claims. 7. Processed day to day Risk management duties. Human Resources 1. Coordinated pre-employment physicals and background checks. 2. Coordinated final make-up session for the Workshop/Training on Policies and Procedures for Workplace Discrimination, Retaliation, and Complaints. 3. Completed several Public Records requests. 4. Created several personnel action forms for employees. 5. Distributed monthly reports to each department such as accrual register, time sheets and payroll register to Police Department. 6. Processed purchase orders and requisitions. 7. Verified payroll. 8. Processed September 2012 employee monthly evaluations. 9. Completed Verification of Employment/Loss of Income forms.
September 17, 2012 City Commission Meeting Page 7 MIS Department City Hall, Public Works, and Solid Waste will be in the installation and testing phase the next couple of weeks with the final GO LIVE date currently scheduled for 9-24-12 for the new telephone system. Processing VOIP spread sheets for remaining remote sites (River Walk, Marina, Indian Hills and Sunrise Theatre) and gathering all information required including old numbers to be ported. EPO-MIS file server disk drives returned from data retrieval company. Lost data but majority is useable. Marina data room is being upgraded to handle a new data rack, servers and UPS. Computer equipment purchase for fiscal year 2012 approved by Commission, ordered and awaiting receipt. Purchases are for Finance, City Clerk, Building Inspectors (Laptops), and Administrative Services. Working with our vendor to image the drives for the new computers. Staff working with users to clean up PCs of unwanted materials so the transition to new equipment will be smooth. Transferring data to the new NAS device (on-going). Testing different backup enterprise solutions. OptiWorkFlow application has been installed and currently waiting on Training with Finance Staff. Training for Gov Deals and Public Surplus. Working on BES and SQL servers. Working on trial version of Shelter Pro software to be used by Animal Control. Placed order for Shelter Pro software. Installing new POE switches to be used with new telephone system at the remote sites. Completed the additional computer drops citywide for new telephones with ACCS. Working with State of Florida and AT&T on new VOIP Telephone system (on-going). Major problems with email due to virus attacks to our system (on-going). Installation of computer equipment for Marina and restoring server for Sunrise Theatre. Testing ipads for use in current environment (NovusAgenda, Lotus Notes email, and Click2Gov Building permits) and the GPS system. Working with Marina on camera installation and Wi-Fi access (ongoing). Working on Blade Center servers and continuing dialog with IBM, Midrange Support, and SunGard HTE technical staff to complete setup of the Blade Center and ongoing connection issues. Software integrations citywide (on-going). Working with AT&T and State of Florida on the fiber optic installation preparation for Public Works/Solid Waste (ongoing). Lotus Notes IQsuite e-mail spam, and archiving (ongoing). Updating MIS documentation and procedural policies (on-going). Received 48 new work orders and completed 78 work orders.
September 17, 2012 City Commission Meeting Page 8 Engineering Department A1A Phase I 1. Awaiting South Ocean Drive street light as-builts and roadway corrections at St. Lucie Court Beach Access prior to conducting final inspection of South Ocean Drive construction. 2. Seaway s eastbound travel lane between Binney and Coquina remains closed. Method and means of the roadway construction in this area is currently being evaluated due to clayey content of soils leading to the inability to obtain subgrade compaction. FDOT s geotechnical consultant has issued a method and means to construct the Seaway Drive roadway in the areas of yielding subgrade. However, there are still concerns with the method of construction. City staff has been in contact with FDOT and a scheduled site visit by District IV Materials Laboratory Director occurred on 9-6-12. 3. Street light pole base installation along Seaway Drive is underway. 4. Contractor is currently installing new sanitary sewer service laterals and constructing the drainage within Seaway Drive between Eldorado and Coquina. This construction mandated the closure of Seaway thru 9-19-12. 5. Construction completion anticipated for February 2013. Development Reviews Intake of four Building Permit, Site Plan, or Certificate of Occupancy reviews. 10th Street Reconstruction Drainage construction and utility relocation work are underway. Construction completion scheduled for January 2013. Stormwater Division FDEP is currently setting thresholds for stormwater discharge into State waters. They have determined our area, the Southern Indian River Lagoon, will be part of the Central IRL BMAP which encompasses part of Brevard County, Indian River County and the northern part of St. Lucie County. Engineering is currently working with FDEP to document what efforts are occurring in the area that will benefit the water quality and seagrass in the Central IRL. City will receive credits for stormwater projects constructed and maintenance activities completed that reduced contaminates discharged from our stormwater system. City is permitted to claim credits for projects constructed or planned between 2000 through 2017. Traffic Control CENTRAC s ATMS system has been activated on the US 1 Corridor for intersections from Avenue H to Ohio Avenue. We are in the process of installing network equipment in intersections from Virginia Ave. to Edwards Rd. and will bring each intersection on line as it is upgraded. We are preparing RFP documents for the Signal Maintenance Contract. Jetty Park Reconstruction Bid opening was conducted on 8-20-12. All three bidders were deemed non-responsive as their bids either did not have the requested bid bond amount or the bid forms were altered. Project has been re-advertised and the new bid opening date is set for 9-13-12. City Marina Reconstruction Phase I Islands Lucas continues construction on Tern Island Groin 6 armoring and will be moving to Tombolo Point armor installation. Staff continues working with local stake holders on concerns of the Marina reconstruction project. Tetra Tech is working with the FDEP and Army Corps on a permit modification to allow usage of dredge material from the Marina channel in the Phase I project. City Marina Reconstruction Phase II Docks Staff has completed preliminary project outline document and specifications review for preparation of bid documents. We are looking to advertise for Phase II in the first quarter of FY 2012/13. S. 21st Street / Havana Ave. Sidewalk Project Preliminary Phase submittal was sent to FDOT on 7-19-12. Funding approved by FDOT for FY 2015. Garden Avenue Sidewalk and Pedestrian Bridge Project funded by a Transportation Enhancement grant through the St. Lucie County TPO. Garden Avenue sidewalks and Mayflower Canal pedestrian bridge are currently under design. Funding approved by FDOT for FY 2014.
September 17, 2012 City Commission Meeting Page 9 Engineering Department contd. Street Resurfacing Engineering continues to up-date street condition report and associated mapping. Engineering design has been completed for 7 th Street section to provide an accurate estimate for reconstruction and informational packages have been sent to affected property owners. Currently 28 of the 50 affected property owners have responded No to the show of interest of a special assessment for the paving of 7 th Street. A public informational meeting was held on 8-29-12 to address concerns and questions the home owners have. Homeowners do not support funding of resurfacing via the special assessment method. Alternatives were discussed and staff will continue to look for funding mechanisms for the resurfacing. 31 st Street Sidewalks from Okeechobee Road to Tennessee Avenue Project funded by a Safe Routes to School grant through the St. Lucie County TPO. Project entails the installation of approximately 1,850 LF of sidewalks along 31 st Street from Okeechobee Road to Tennessee Avenue which is currently under design. Funding approved by FDOT for FY 2014. Depot Drive Letter was sent to FEC representative advising of the City s intent of proceeding with the filing of a maintenance map; showing the City has assumed maintenance responsibility for this street that is open to the public s use and claiming Depot Drive from Orange Avenue south to Boston Avenue a City right-of-way. FEC has scheduled a meeting with Interim City Manager and City Engineer for 9-13-12. Culpepper & Terpening to provide City with proposal for surveying and preparation of maintenance map. Preliminary estimate is approximately $5,000. 5 th Street Reconstruction from Orange Avenue to Boston Avenue Field information has been obtained and the base map prepared. Staff is working with FPUA investigating the possibility of undergrounding the overhead utilities from Orange to Boston Avenue. Expect report from FPUA by middle of next week. Police Department Organizational Restructuring Police Department has implemented a structural reorganization plan that will realign the Police Department to reduce the number of command personnel. As a result, Captains Frank Amandro and Gregory Kirk will be appointed as deputy chiefs the captains rank is being eliminated. This restructuring will save more than $100,000 per year, providing resources to address pay deficiencies within the organization. Promotional Ceremony A promotional ceremony has been scheduled for 9-14-12, at City Hall for the appointment of Frank Amandro and Gregory Kirk to Deputy Chief and the promotion of Officers David Cuti, Charles Donnon, and Melissa Martin to the rank of sergeant. Retirement A retirement luncheon will be held on 9-27-12, at the Riverwalk Center to honor retiring Captain Brian Humm and Lieutenant Thomas Smith. At the same time, we will honor Sergeant Alecia Rock and Detective Sally Hurley who have retired on duty disability. Presidential Escort Police Department provided assistance to the United States Secret Service as President Barrack Obama traveled through Fort Pierce on 9-9-12, and made an unannounced stop at Big Apple Pizza. There were no issues or incidents during the event. New Employees On 9-10-12, newly hired officers Jorge Goz, Kevin Macrito and Melissa Towle were sworn into service by Chief Baldwin.
September 17, 2012 City Commission Meeting Page 10 Urban Redevelopment FEMA 1. Pursuing initial FEMA $700k draw for City Hall wind mitigation project. Payment delayed. Second contractor draw submitted to City, on hold until FEMA draw received. Contractor met on site on 9/30 for final building examination, review of materials, staff reviews. 2. Monitor City Marina project and process pay requests to and from FEMA. 3. Quarterly report for Tropical Storm Fay completed. 4. Quarterly report for Hurricane Frances created. CDBG/SHIP 1. Contacted 3 homeowners at Oaks project to modify mortgages due to delinquencies. 2. Sent follow-up letters to homeowners on Zora Neale Drive regarding ongoing delinquencies. 3. Modified Tally mortgage. 4. Preparing final annual report for SHIP program year. 5. Reviewed modifications for Hardest Hit program. 6. Received 9 applications for annual Public Service Agency CDBG funding. Submitted to Communitywide Council for initial review next week. 7. Met with Building, Historic Preservation and CDBG program staff to review 301 S. 7 th Street condemnation, funding requests on 8/29. Denied application for funding. 8. Prepared Communitywide Council monthly agenda. 9. Processed SHIP down payment assistance application (Nixon), housing rehab application (Plain), award letters to for two housing rehabs mailed to Townsend and Matthews. 10. Processed Enterprise Zone Jobs Credit Certificate for Eligibility for corporate income tax and jobs credit for Lawnwood Medical. Administrative 1. Extensive HUD audit and monitoring of Coral Square project from 9/27-9/30. Continue to receive follow-up RFI, but audit was successful with no findings. Prepared terms for extension of Coral Square HUD 108 loan with Tulepan attorney, place on Commission agenda. 2. EPA monitoring of King Power Plant cleanup on 9/28. Met with representatives from EPA Atlanta regional office, TCRPC, Cardno TBE and staff. Monitoring successful with no findings. 3. Met with community rep re: arts collaboration project proposal. 4. Attended Parent Academy breakfast on 8/29. 5. Conducted City Manager candidate tour of City on 8/30. 6. Prepared and conducted monthly FPAT meeting. FPRA/NSP 1. Orange Avenue Apartments and Atlantic Avenue home construction work completed. Final payments and file updates being prepared, preparing files for future monitor purposes. Scheduled ribbon cutting. 2. Listed Atlantic Avenue NSP home with realtor, provided key and access. Reviewed final pay issues with contractor. 3. Met with Commissioners re: Fisherman s Wharf RFP issues. Memo to developers. Ongoing meetings on subject.
September 17, 2012 City Commission Meeting Page 11 Code Enforcement Hearings 1. Special Magistrate Blandino 9-5-12 15 regular cases scheduled a) 4 continued to October hearing b) 11 found in violation c) 1 request for rehearing - granted and heard d) 1 request for extension - granted e) 1 penalty reduction case 2. Animal Control hearing 9-7-12 a) Case #1 15 charges filed Staff made offer to dismiss 13 of 15 charges if defendant agreed to periodic unannounced inspections (previous criminal charges of animal abuse). Offer denied and hearing heard. Found guilty of all 15 charges and issued fines totaling $3,350.00 plus costs. b) Case #2 1 charge filed Found guilty and ordered to pay fine of $50.00 plus costs. Code Enforcement 1. Received 25 complaints 2. Initiated 24 new cases a) 14 general violations b) 10 lot clearing violations 3. Conducted 214 follow-up inspections 4. Closed 85 cases Animal Control 1. Responded to 89 dispatched calls 2. Conducted 170 self-initiated calls 3. Conducted 50 follow-up investigations 4. Issued 0 citations and 5 written warnings 5. Completed 1 bite reports Income & Expenses 1. Processed 33 lien/title search requests. 2. All lien & fine case folders are being manually reviewed and updated to address past due accounts (on-going). Miscellaneous 1. Met with Interim City Manager to discuss the future of United for Animals. 2. Prepared information about lien search fees to be used at the 4-10-12 Conference Agenda. 3. Prepared information about code enforcement lien reductions to be used at 9-10-12 Conference Agenda. 4. Created forms and new policy for our reduced cost registration program. 5. Working on translating our Animal Control handouts to Spanish and Creole. 6. Updating Naviline System to close inactive/old case files (on-going). 7. Updating Naviline System to correct errors that occurred when cases transferred from the old system to the new system (on-going).
September 17, 2012 City Commission Meeting Page 12 Planning Department Meetings: 1. Representatives of a development team considering completing final phase(s) of Gator Trace PUD 2. Met with City Manager Candidates with other department heads 3. Phone conference with Ashton DePeyster to discuss Western Peninsula/Waste Water Treatment Plant charrette report 4. FPUA - Proposed Improvements at 25 th St. Facility 5. TCERDA - EV Charging Grant SFRPC Other Planning Tasks: 1. Preapplication Meeting - Arcade 2625 US HWY 1 & Bev Smith Toyota 2. Impact Fee Report - Conference Agenda 3. Density Bonus & Code Lien Update 4. Website Update - Post all City Commission Items for 9-4-12 Agenda 5. Developed Schedule and Task Assignment for LDR Update 6. Staff Report for City Commission - 407 Florida Avenue Parking Agreement 7. Staff Report for City Commission - Farmers Market I-1 Light Industrial Text Amendment 8. Special Event Permit - Veterans Memorial Park 9. Fence Permit - Portofino Landings 10. Prepared City Commission agenda item for Archie's Seabreeze - Site Plan & Conditional Use at 401 South Ocean Drive. 11. Prepared Planning Board agenda items for Mount Bethel Baptist Church - Conceptual Development Plan on South 25 th Street. 12. RVs in Mobile Home Parks: Text Amendment: Applicant-Initiated. Reviewed and critiqued. 13. Saturday Farmer's Market Trolley: Worked collaboratively with SLC Historical Society to create a script about historic downtown for volunteers to use on Saturday morning trolley to educate riders about historic Fort Pierce. 14. SLC School Board: Met with Marty Sanders about desired fencing at Fort Pierce Magnet School of the Arts. Discussed systemic inequities and possible solutions in school choice and quality for Fort Pierce residents. Offered assistance in professional planning capacity to address issues. 15. 2721 S. Indian River Drive: Site visit with new owner of 1920's era home to offer evaluation and input on rehabilitation. 16. 301 S. 7 th St: Met with homeowner of condemned historic structure to look into possible assistance with home. Met with Building Official and DUR Director. No programs are currently available. 17. Met with Historic Preservation Board member about long range plans for Historic Preservation Program. 18. Pre Application Meetings, Building Permits, Administrative Certificates of Appropriateness 19. Building Permit Review, Business Tax Application review, Home Occupation Application review, Sign Permit Review 20. Address Assignments PASLC/GIS/FPUA 21. Payroll Management 22. Shared Parking Agreement - Staff Report for City Commission - 624 S US HWY 1 & Florida Ave 23. Zoning Text Amendment - Farmers' Market Complexes - Staff Report for City Commission 24. Electronic File Conversion 25. Applicant Submittal/TRC Distribution - Variance for Lot Coverage - 1520 Thumb Point Dr 26. Planning Application Rewrite 27. Harbortown Marina - Easement Modification - TRC Distribution 28. City Initiated Demolition - 1312 Avenue D - Mailing Notice Execution 29. Landscape/Tree Removal Facilitation/Enforcement 30. Edgartown Settlement Zoning District & Edgartown Settlement Rezone - Mailing List Compilation & Execution 31. Public Records Request facilitation - Greens at Gator Trace
September 17, 2012 City Commission Meeting Page 13 Planning Department contd. 32. New Business Coordination: a. St. James' Christian Academy - Orange Blossom Business Center b. Water's Edge Dermatology - Okeechobee Rd. c. Big Pecker's Footlong Hotdogs - S US HWY 1 d. Wine/Cigar Bar - Orange Avenue/Depot Comprehensive Planning: 1. 4060 Selvitz Rd Application for Zoning Change: Created ordinance to change zoning classification from SLC IH, Heavy Industrial, to City of Fort Pierce I-3, Heavy Industrial, on property annexed in 2004; scheduled public hearing for 1 st reading of ordinance at the 9-17-12 City Commission meeting; ensured property owner notification letters were mailed to those within 500 feet and a sign was posted on property identifying change in zoning/date/time/location of hearing. 2. 3347 S US Highway 1 Application for Annexation and Zoning Change: Created ordinance map and advertising map for annexation of property; created ordinance changing zoning classification from I-1, Light Industrial, to C-3, General Commercial; prepared and transmitted required notification to SLC of the annexation (per the 2004 Joint Planning Agreement); requested scheduling for public hearings on an upcoming City Commission agenda. 3. Created ordinance maps for Silver Lake Park/204 E. Weatherbee Road annexation group; requested scheduling on an upcoming City Commission meeting agenda. 4. Submitted comments to the Treasure Coast Regional Planning Council (TCRPC) regarding a City of Port St. Lucie Comprehensive Plan text amendment concerning large scale mixed use development. 5. Reviewed application submitted to SLC for a Future Land Use Map amendment (FLUMA) and a change in zoning classification for property located at northeast corner of 25 th St. and Edwards Rd. 6. Reviewed and currently preparing third response to the partial response received from City Manager s Office concerning group of annexations via agreement. 7. Prepared presentations for City Commission transmittal hearing for two text amendments to the Comprehensive Plan: Capital Improvements Element (CIE) Update and Water Supply Plan Amendment; City Commission approved to transmit both proposed amendments to Division of Community Development (DCD) and for external agencies review; currently preparing transmittal packages. 8. Pre-application meetings: a. Mount Bethel Baptist Church (new site plan and conditional use); b. Gator Trace (PUD amendment); c. Mayfair at Lawnwood (PUD/Development Plan amendment); d. 25 th and Avenue F (new site plan). 9. Prepared response to a request by City Commission for additional information concerning Coastal High Hazard Area (CHHA); submitted to the Planning Director. 10. Prepared for second reading of Ordinance L-262 (3890 Selvitz Road Annexation) and Ordinance L- 263 (Density Bonus Provisions); both ordinances were adopted by City Commission on 8-20-12. 11. Reviewed current draft of the City Capital Improvements Program (CIP) schedule and prepared/submitted comments to Assistant Planning Director; preparing a related discussion item for the 10-9-12 Planning Board meeting. 12. Professional Development: a. Participated in APA-approved webinars (free) - 1) NYC DOT Pedestrian Safety Initiatives, 2) EPA Essential Smart Growth Fixes: Ideas for Rural Communities, 3) Introduction to the FCC Regulatory Process (Communications Towers) b. Completed Module 1 ArcMap 10 GIS Training (free) c. Continuing to study for the American Institute of Certified Planners Exam Web Services/GIS: 1. Published Historic Preservation new release, City Hall news release, 28-12 news release PAL park, 30-12 news release 9/11 recognition, 31-12 33-12 news releases, CWC data, City Commission data, Finance Dept. data, Human Resources data, Historic Preservation data, SLCTV data, and CM Conference Agenda items
September 17, 2012 City Commission Meeting Page 14 Planning Department contd. 2. Edits to City Web site, migration of outdated data to alternate area (50% complete) 3. Edit/update to City GIS data: Zoning/FLU & City Limits due to Ord. L-262 (100% complete) 4. Provided Ord. L-262 for review to staff, uploaded to GIS server 5. Edits to Annexation Agreement layer (20% complete) 6. Provided SLC GIS City GIS data 7. Continued migration of Planning server data into NaviLine system (ongoing) 8. Backup of City of Fort Pierce web data, FPAT data (external), Indian Hills Golf Course web data (external), Planning department server data (ongoing) River Walk Center Programming: $ 403.50 Park Permits: $ 725.00 River Walk Center: $ 650.90 Special Events: $ 50.00 TOTAL $1,829.40 Golf Course Met with Administrative Services Director to review information on purchasing Golf Shop trailer. Met with Superintendent to inspect the damage to the weir after Tropical Storm Issac.
September 17, 2012 City Commission Meeting Page 15 Marina Oversee daily operations for City Marina and Fisherman's Wharf Marina. Working with seasonal dockage and events (see weekly email "Marina Happenings" newsletter for updates). Consulting on Marina rebuild project. The Engineering drawings are being completed for the fish cleaning station pavilion. F.I.N.D. Grant. Will be placed out for bid as soon as the drawings are received. Continuing to install security cameras throughout marina. Tetra Tech to assist in permitting for the dredging of Moore's Creek (marina area). Presented dredge project for funding to F.I.N.D. Applied for Kids Fishing Grant for 2013. Worked towards grant for dingy dockage. Worked towards grant for transient welcome center. Sunrise Theatre Over the past two weeks, the following performances and activities were presented in the Sunrise and Black Box Theatres: Performances and events in the Black Box included: Fort Pierce Jazz and Blues Society and the Sunrise Theatre co-presented Jazz Jam on August 28; Comedy Corner on August 25. On August 30, the Black Box was the site for the public to come and meet the finalists for the Fort Pierce City Manager position from 5:30-7:00 PM. Tickets for the 2012/13 Season went on sale to Sunrise Theatre Members on 8-20-12. Member sales end on 9-10-12, at which time they will go on sale to the general public. Both Sunrise Theatre Memberships and member ticket sales are up from this time last year. Marketing sponsorship negotiations for the 2012/13 Season are ongoing. The Sunrise Theatre Playbill has gone to press and will be available within the next couple of weeks. On a daily basis offers and contracts are still being negotiated with artists and their representatives to add to the 2012/13 Season. The Membership campaign for the coming season is in full swing. Both new and renewed memberships continue to come in regularly. Budget projections and adjustments for this and next year s fiscal year continue to be reviewed and implemented.