Interoffice Memorandum FROM THE OFFICE OF THE CITY MANAGER TO: The Honorable Mayor and Members of the City Commission FROM: David L. Recor, ICMA-CM, City Manager RE: Department Activity Report DATE: February 15, 2012 The information that follows is intended to keep the Commission abreast of the on-going activities, issues, programs and services within the City. City Manager s Office City Manager The City Manager met with the Urban Redevelopment Director to discuss an FPRA issue. City Manager met with the Public Works Director to discuss areas of the City in need of improvements. The City Manager met with the Communications and Marketing Director and Shane Dewitt of St. Lucie County to discuss an addendum to the SLC TV Contract. The City Manager met with Commissioner Perona to discuss various city issues. The City Manager met with the Finance Director to discuss the FY 2013 and FY 2014 proposed budgets. The City Manager attended the Breakfast Club meeting regarding FDOT s feasibility study on the Port of Fort Pierce on Wednesday, February 1, 2012. The City Manager met with Bill Thiess and John Tompeck of the FPUA and Russell Mackie of Waste Pro to discuss Waste Pro s CNG fueling facility on Selvitz Road. The City Manager met with Mayor Benton to discuss city issues. The City Manager met with the Public Works Director and Engineering Project Coordinator to discuss temporary improvements to address concerns regarding the marina reconstruction project. City Manager met with the City Attorney and Code Compliance Manager to discuss the proposed Humane Society contract. City Manager met with Mayor Benton and the Engineering Project Coordinator to discuss temporary improvements to address concerns regarding the marina reconstruction project. City Manager prepared agenda packets for the February 13, 2012 Conference Agenda. City Manager met the Planning Director, City Engineer, Finance Director and the Building Official to discuss impact fees collection, reporting and monitoring as it relates to the Capital Improvement Plan and Capital Improvement Elements.
February 21, 2012 City Commission Meeting Page 2 City Manager s Office contd. City Manager contd. City Manager met with the Public Works Director and Urban Redevelopment Director to discuss maintenance of FPRA properties. City Manager met with Planning Director to discuss the C5 Zoning Text Amendment Conference Agenda item. The City Manager attended the South Beach Association s annual meeting on February, 9, 2012. City Manager met with the Administrative Services Director to discuss FPUA purchasing issues. City Manager, Planning Director and Building Official met with Robert Smith to discuss his development proposal on 5 th and Delaware Avenue. City Manager met with the City Engineer and staff to discuss temporary improvements to address concerns of the Backus Gallery, Manatee Center and Seven Gables House. City Manager, City Engineer, Marina Director, Public Works Director, Planning Director and staff met with representatives from the Backus Gallery, Manatee Center and Seven Gables House to discuss the marina reconstruction project and temporary improvement plan. Communications & Marketing Manager Attended bi-monthly City Commission Meeting on February 6, 2012. Working with the Orange Snowman web designer on the Fort Pierce Authentic Tours web site. Attended Fort Pierce Authentic Tour (FPAT) monthly meeting on February 2, 2012. Attended the St. Lucie County Tourist Development monthly meeting on February 8, 2012. Met with River Walk Center staff, Public Works Mary Workman, Police Captain Brian Humm and City Marina Manager Kubitschek to discuss special event rate resolution. Attended the monthly Vero Beach Channel 10 interview Fort Pierce Update discussing Sunrise Theatre added shows, Oyster Festival and Sandy Shoes Festival. Attended annual South Beach Homeowners Association meeting on February 9, 2012. Attended Planning/Annexation meeting with Waste Management regarding site development. Developing curriculum for Citizens Academy for City Commission. Developing River Walk Center procedural policy. News Releases: 03-12 Fort Pierce Authentic Tours Grant Funding Opportunity.
February 21, 2012 City Commission Meeting Page 3 City Clerk s Office Gave assistance and answered questions to the walk-in public on various aspects of Business Tax Receipts which include but is not limited to: New Applications: 48 Renewals: 46 Transfers: 2 Gave assistance and answered questions to the walk-in contractors on various aspects of Contractor s Licensing which include but is not limited to: New Applications: 27 Renewals: 11 Gave assistance and answered questions from the public who have contacted office by phone: 594 Gave assistance and answered questions received by the public via e-mail through the City s webpage. Assisted the public by providing DVD copies of various commission meetings. Assisted the public by doing research and providing copies of various public records. Assisted the public with processing the necessary paperwork and payment for animal registration. Assisted Code Enforcement by processing payment for animal registrations received from SLC Humane Society for December 2011. Assisted Animal Control by processing payment for animal registrations received from Acacia Animal Clinic for December 2011. Assisted Code Enforcement by processing payment for animal registrations received from Happy Hounds Program. Compiled necessary information for monthly report of animal registrations processed through the City Clerk s Office for the month of January 2012 and forwarded report to Code Enforcement. On-going updating of contractors records for current Liability Insurance, Workman Compensation Insurance, and State License information. Reviewed applications and associated paperwork for correctness and completeness for competency cards submitted by contractors for the 2/14 meeting of the Board of Examiners of Contractors. Prepared agenda items to be placed on the 2/14/12 Board of Examiners of Contractors agenda. Prepared legal advertisements, letters, resolutions, & ordinances for various departments for upcoming City Commission agenda items. Prepared several Proclamations. Attended, recorded and transcribed minutes of the City Commission Meeting on February 6, 2012. Daily balancing process of cash receipts and submittal to Finance Department for bank deposit. On-going implementation of scanning City Commission Agenda Packets onto DVD s. On-going implementation of computerization of annexation records.
February 21, 2012 City Commission Meeting Page 4 City Clerk s Office contd. Revenue Recovery working with Code Enforcement on new businesses that have not applied for a Business Tax Receipt and businesses that have not yet renewed for the 2012 year. Licensing/Permit Clerk gave courtesy calls to businesses that received renewal notices for the 2012 year and have not renewed. On-going implementation of scanning City Commission Meeting minutes, ordinances, resolutions, and the Fort Pierce Redevelopment Meeting minutes into the Optiview system. Assisted MIS in correcting and adding unit numbers to existing address data base. Assisted Finance with invoices received from Scripps Newspaper for advertisements and invoices received from SLC Clerk of Court for recordings, to determine which departments are to be billed. Prepared and delivered various paperwork to SLC Courthouse recording division to be recorded. Assisted Finance by signing and affixing the City Seal to necessary paperwork associated with release of liens. Assisted Planning by researching and answering questions pertaining to business tax applications. Assisted Planning by providing copies of ordinances on rezoning and conditional uses. Assisted Planning by researching property annexed in 2002 in connection with a re-zoning application. Assisted City Attorney s Office by researching and providing copies pertaining to various city issues. Assisted City Attorney and Assistant City Attorney with drafting of a Submerged Land Resolution. City Clerk assisted Assistant City Attorney by reviewing citation form and resolution associated with granting Code Enforcement Officers citation privileges. Assisted City Manager s Office by researching and providing necessary background data from an agenda item from March 2009. Provided copy of resolution requested by City Manager s Office. Licensing/Permit Clerk attended monthly meeting of the Florida Association of Business Tax Officials (FABTO) held on January 24, 2012 in Fellsmere. Assisted reporter by researching and providing information concerning business tax receipts. Assisted Building Official and Senior Permit Specialist with the preparation of an agenda item for the 2/6/12 City Commission Meeting. Assisted Senior Permit Specialist by researching and providing a count of building inspections associated with business tax receipts for fiscal year 10/1/10 thru 9/30/11. Completed all necessary paperwork associated with obtaining tags and registrations on two city vehicles for the Police Department. Assisted applicant with the application process and departmental routing of seasonal sale permit for sale of flowers for Valentine s Day.
February 21, 2012 City Commission Meeting Page 5 Administrative Services Department Procurement 1. Processed and/or completed awards to vendors/contractors approved by Commission/FPUA Board. 2. Opened Bid No. 6092 ~ Spray Foam Insulation for FPUA. 3. Prepared two solicitations for formal bid; one for FPUA and one for City Police Department. 4. Kickoff meeting for Energy Performance Contracting. 5. Met with Legal and City Staff to discuss IUPA Impasse. 6. Met with Purchasing Staff to update Purchasing Process. 7. Met with Human Resources Staff to discuss job and classification update. 8. Met with City Staff to discuss personnel issues. 9. Civil Services Appeals Board meeting. 10. Met with City and UA Staff to discuss City Wellness Center. 11. Provided an informal training for SRT Staff on 2/6/12 and 2/7/12. Risk Management 1. Conducted Health Fair with Blue Cross/Blue Shield and several vendors, 1/30/12. 2. Reviewed and corrected FMIT Final Audit for fund year 10/11. 3. Attended Workshop - Barriers that Procurement Faces on an Effective Risk Management. 4. Collaborated with Florida League of Cities to close WC claims. 5. Filed subrogation against several insurance companies. 6. Processed new WC claims. 7. Processed day to day Risk management duties. Human Resources 1. Coordinated pre-employment physicals and background checks. 2. Created several Personnel Action forms for employees. 3. Distributed monthly reports to each department such as accrual register, time sheets and payroll register to Police Department. 4. Processed purchase orders and requisitions. 5. Verified payroll. 6. February 2012 employee monthly evaluations. 7. Completed Verification of Employment/Loss of Income forms. Finance Department Met with City Manager, Director of Planning, City Engineer and Building Official on impact fee collections. Met with City Manager on future budgets FY 2013 & 2014. Preparing financial information for the March conference agenda meeting. Working with Auditors on the completion FY 2011 Audit. Initiated the voting process to replace (member elected) Retirement Board Members who resigned and or terms were complete. Reviewed, approved, and adjusted monthly ledger transactions. Attended demonstration on the implementation process to scan accounts payable information into the City s accounting system.
February 21, 2012 City Commission Meeting Page 6 MIS Department Updating Strategic Plan report for MIS department. Major problems with email due to virus attacks to our system (on-going). Testing ipads for use in current environment (NovusAgenda, email, and Click2Gov Building permits). Working with State on testing VPN with Windows 7 for remote connectivity. Working with Sunrise Theatre office staff on several issues. Upgraded operating system for all City Hall conference rooms and Commission Chambers. Installation of copiers for several departments. Worked with Brevard Business Telephone System with upgrading failed exterior telephone wiring at Solid Waste. Worked with SLCTV and ordered equipment for AT&T U-Verse installation. Working with Marina on camera installation and WiFi access (ongoing). Lost server for Work Order system and still working to get back into production. Worked on challenges that we have with our Click2Gov hosting vendor. Worked with vendors to lease much needed computer equipment. Worked with ATT & State of Florida for new telephone systems citywide. Urgent to secure funding for additional routers citywide or connectivity problems will escalate. Working currently in parallel mode with regular manual agenda and NovusAgenda (paperless agenda package) still having user issues. Working on Blade Center servers and remote site servers and continuing dialog with SunGard HTE technical staff to complete setup of the Blade Center. Working with Delta Petroleum, Public Works/Fleet Maintenance and Finance on a resolution to our fuel system updated fuel controller and the fuel usage conversion to the City s mainframe. Software integrations citywide (on-going). Working with AT&T and State of Florida on the fiber optic installation preparation for Public Works/Solid Waste (ongoing). Lotus Notes IQsuite e-mail spam, and archiving (ongoing). Received fifty five (55) new work orders and completed thirty two (32) work orders. Processing the firewall upgrades for all sites to enhance network security (ongoing). Updating MIS documentation and procedural policies (on-going).
February 21, 2012 City Commission Meeting Page 7 Building Department Developments 1. Flood Zone Ordinance: The proposed changes to the flood zone ordinance were passed. Adopting the ordinance changes immediately increases the number of points that the city receives towards it s CRS rating and also complies with the most recent changes of the Florida Building Code. 2. 2501 Okeechobee Rd Time Saver/Subway Project: This project is 100% complete and the Certificate of Occupancy has been issued. Building Department is recommending this project to receive the Mayor s Golden Hammer Award for excellence during every step of the project. 3. Waste Pro Project: Site plan and building permits were issued for the dispatch office building for this project. 4. 1116 & 1122 Orange Ave. FPRA Rehab: Building permits have been issued for both addresses at this project. We will keep you informed of future developments. 5. Permit Revoked - 7131 Okeechobee Rd: The contractor has corrected all outstanding safety issues at the site and has satisfied the requirements of the stop work order. In an effort to expedite the reconsideration of this project. Marc Meyers has scheduled a meeting with the design professional and city staff. The goal is to resolve all design issues that prevent the project from moving forward. 6. Dr. Vakani s Dental Office - 1900 S US 1: This project is proceeding very rapidly. Police Department Parks Ordinance Chief Baldwin presented Ordinance L246 to the City Commission on February 6, 2012. Revisions requested by the City Commission have been incorporated into a revised draft, which will be presented for the second public hearing on February 21, 2012. Multi-Unit Housing Complex Meeting The Police Department has scheduled a meeting with the managers of several multi-unit housing complexes to discuss crime reduction and control. This initiative is the result of evaluating the success the agency has had in working with Ms. Judith Frederick to reduce crime by over 80% in the Orangewood Apartment complex. The meeting is scheduled for February 29, 1:00 PM at the Police Department. Community Wide Council Meeting The Police Department has worked with Mr. Ward and his staff to schedule a presentation by Shotspotter for the Communitywide Council. Shotspotter is a system being used in Riviera Beach, and around the world, to instantly detect and locate gunfire and expedite police response. The system is being considered as a strategy to reduce gun violence in our community. The presentation is scheduled for March 14, 6:00 PM, at City Hall in the Second Floor Conference Room. Lincoln Park Police Advisory Group Chief Baldwin is working with a group of Lincoln Park residents to develop crime reduction strategies. The next meeting is scheduled for February 23, 5:30 PM, at the Ellis Substation. A group of teens will also attend to discuss the influence of gangs in our neighborhoods.
February 21, 2012 City Commission Meeting Page 8 Public Works Department Energy Efficiency & Conservation 1. Public Works staff has only one energy conservation measure remaining for City Hall as part of the U.S. Energy Department Energy Efficiency & Conservation Block Grant (EECBG) Program. The lighting retrofit project is approximately 80% complete and currently being performed within City hall by Facilities Maintenance personnel on an interim basis as time permits. 2. Negotiations are currently underway with ConEdison Solutions to perform an Investment Grade Audit to determine energy saving performance contracting options. Beach Erosion United States Army Corps of Engineers contractors have commenced with the mobilization of materials and equipment to complete the much anticipated beach renourishment project near South Jetty Park. Moore s Creek 1. Contract negotiations are complete and an agreement has been reached. Solid Waste staff is prepared to begin executing this agreement on March 1, 2012. 2. The area immediately south of the intersection of Moore s Creek is being evaluated to be utilized as a stormwater park. This pocket park will include the installation of picnic shelters, benches, and grills, along with the re-stabilization of the canal slopes of Moore s Creek in the immediate vicinity. Moore s Creek Linear Park Responding to City Commission concerns, the Public Works Department initiated a concentrated effort to clean Moore s Creek Linear Park from N 15 th St to N 7 th St. This effort consists of aquatic weed control, trash removal, and dead vegetation removal. This initial task will be complete by February 13, 2012. Future capital investment to ensure the park remains pristine shall include debris screens at each outfall location of Moore s Creek Linear Park. Engineering Department Pinecrest Subdivision Drainage Improvements Construction underway. Final completion scheduled for June 2012. 13th Street (Orange Ave to south of Ave D) Submitted final reimbursement to FDOT for approval. Staff is awaiting clarification to recent changes for FDOT/FHWA final closeout documents. Development Reviews Intake of ten Building Permits, Site Plans, and Certificate of Occupancy reviews. Street Resurfacing Report completed for Section M-4 evaluating the possibility of developing a MSBU or special assessment for the resurfacing and reconstruction of roads in this section. Different methodologies were explored of how assessments would be calculated. Update to be given at the City Commission conference agenda. A1A Phase I 1. The opening of South Ocean Drive to two-way traffic between Seaway and Avalon is scheduled for February 15, 2012. 2. Underground electric construction and potable water installation is on-going along Seaway. 3. Drainage outfall at Dockside is underway as is the Seaway Drive drainage installation. 4. The Seaway/South Ocean Roundabout is currently being reviewed by FDOT. Traffic Control We continue to work with FDOT for a $245,000 JPA to upgrade the computerized traffic control system. FDOT has notified the City that the JPA agreement will be submitted to the City for execution the week of February 6, 2012. Oleander Ave./Sunrise Blvd. Sidewalk and Bike Paths Construction underway.
February 21, 2012 City Commission Meeting Page 9 Engineering Department contd. Stormwater Division Coordination continues with City Attorney s office reviewing existing methodologies for collection of user fees in response to filed law suit. S. 21st Street / Havana Ave. Sidewalk Project The Preliminary Phase submittal package will be forwarded to FDOT by the March 2012 deadline. Funding has been approved by FDOT for FY 2015. 31 st Street Sidewalks from Okeechobee Road to Tennessee Avenue The required Preliminary Submittal package has been submitted to FDOT. This project is being funded by a Transportation Enhancement grant through the St. Lucie County TPO. The project entails the installation of approximately 1,850 LF of sidewalks along 31st Street from Okeechobee Road to Tennessee Avenue. Funding has been approved by FDOT for FY 2014. Garden Avenue Sidewalk and Pedestrian Bridge The required Preliminary Submittal package has been submitted to FDOT. This project is being funded by a Transportation Enhancement grant through the St. Lucie County TPO. The project entails sidewalk on both sides of Garden Avenue from Oleander Avenue to the Mayflower Canal and a pedestrian bridge crossing Mayflower Canal connecting the neighborhood with Sabal Palm Shopping Plaza. Funding has been approved by FDOT for FY 2014. Jetty Park Reconstruction FDOT comments have been addressed and the resubmittal package was sent to them on January 27, 2012. SFWMD and FDEP permit modifications have been approved. City Marina Reconstruction Phase I City Attorneys office has completed the required transfer documents for the 56 acre submerged lands donation to the State. Staff is working with local stake holders on concerns of the Marina reconstruction project. Staff is working with Public Works on alternate parking for the businesses that utilize the Moore s Creek boat ramp parking. 29th Street (Orange Ave to Ave Q) Construction complete. The contractor will schedule a final walk thru with FDOT and City staff. 10th Street Reconstruction A pre-bid meeting will be held on 2/10/12. Proposed work includes the reconstruction of 10 th Street from Citrus Avenue to Moore s Creek. The 10 th Street improvements include the undergrounding of electric, infrastructure replacement, sidewalks, curb & gutter, street lighting, and landscaping in accordance with the $1.9 million DEO Grant.
February 21, 2012 City Commission Meeting Page 10 Urban Redevelopment FPRA 1. Demolition work completed on Orange Avenue NSP apartment buildings. Awaiting building permit. 2. Awaiting building permit for 827 Atlantic NSP rebuild. 3. Received proposal from Civic Designs to finish FPRA Plan update for enlargement for $27k. 4. King cleanup-contract awarded to remove contamination from Parcel 2. Removal to begin on or before 2/13.14 day project. Cost $70k. All local firms performing work. FEMA Florida Department of Emergency Management gives verbal approval of providing $580k grant match for City Hall window replacement. Grants 1. Updating FIND grant app for Melody Lane fishing pier, due April 2. 2. Preparing Bikes Belong grant app to purchase and install bicycle parking, repair station, long term bike storage lockers and solar powered trackers in City garage and other locations, due Feb. 23. CDBG/SHIP 1. Drafted SMITH guidelines for IRSC for CDBG - funded educational training project for 15 families. Training provided by college. 2. 2 SHIP rehab projects approved by City Commission. 3. Staff reviewed SHIP LHAP for 2012, 13 and 14 for revised draft. 4. FL Hardest Hit foreclosure program. 84 cases handled, 24 closed. Program has generated $29,750 in program income for department, to date. 5. Sent foreclosure demand to Serena Knight, examining potential legal action to 4 homeowners at Oaks project and 6 delinquent owners in Philpart development. 6. Revising our reporting relationship with Experian. FPAT 1. Developing Oyster Fest as fundraiser for FPAT. 2. Prepared documents and specs for second round of FPAT grants. 3. Executed contract for FPAT website development and developed marketing budget for 2012. 4. Designed/submitted full page ad for National Geographic Explorer magazine, in partnership with County (300k copies to be distributed). 5. Held February FPAT advisory board meeting. 6. Developing PAL Youth Fishing Clinic (June 23). 7. Held monthly Advisory Board meeting, attended TDC meeting. Administrative 1. Met with FPHA re: cooperation with Our Town grant application. 2. Settled series of personnel issues. 3. Addressed series of Board issues with LPMS manager.
February 21, 2012 City Commission Meeting Page 11 Planning Department Meetings 1. 1/30/12 - East Coast Greenway Trail and Edgartown: TPO is exploring the possibility of routing the national East Coast Greenway Trail through Edgartown along Second Street to provide bikers and walkers the opportunity to see a revived historic neighborhood. Representatives from the TPO, City Planning staff and the Edgartown neighborhood met to discuss the possibilities. Edgartown stakeholders were enthusiastic in their support of the concept. 2. 2/2/12 - Kings Inn Committee: Staff and volunteer professionals met to further refine mission, proposed uses, possibility of incorporating the adjacent historic gas station and grant opportunities. Follow-up meeting held with design professional to discuss various site plan ideas. 3. 1/30/12 - Designation Pre-Application Site Visit and Meeting: 502 North 19th Street: Triumph the Church and Kingdom of God in Christ, Reverend John Quarterman. 4. 2/9/12 - South Beach Association annual meeting. 5. 2/8/12 - Intake for Historic Board Certificate of Appropriateness: SLC Courthouse. Sheriff s Department desires to further secure the southern end of property where prisoners are transported with 8' fencing. 6. 2/1/12 -Staff meeting to review proposed Density Bonus Ordinance. 7. 2/2/12-827 Atlantic Avenue: Met with contractor to advise on appropriate window materials and design. 8. Attended meetings with the City Marina Manager and Indian River State College regarding the City's new Bicycle Facilities Improvement Program (BFIP). 9. Attended pre-application meeting for a Waiver of Distance for Mr. Pollo restaurant located at 3211 South US Highway 1. Projects 1. Prepared Planning Board agenda item for Grace Way Village "Family Transitional Living Facility" - Site Plan and Conditional Use - 1760 Hartman Road. 2. Intake meeting for Onorato Residence - Site Plan and Conditonal Use - 1651 Thumbpoint Drive. 3. Final site inspection and final landscape inspection for Cortez Townhomes Building #8 (2113 Linda Sue Circle) and Timesaver Food Stores (2511 Okeechobee Road). 4. Processed and issued three Tree Removal Permits. 5. Conducted two landscape compliance site inspections. 6. POD Duties - department counter visits, incoming phone reception, email correspondence. 7. Coordinated and published SLCTV data. 8. Published/edited River Walk Center data. 9. Published City Clerk/City Commission data, Human Resources data (multiple), FPAT data (internal/external sites; multiple), FPRA data, Historic Preservation data, CWC data (multiple), CDBG data (extraneous edits included), Planning Board data and LHAP data for CDBG staff. 10. Edited source code due to new year FPAT (internal/external sites). 11. Edited Building Department web data. 12. Phase 1 edit of Planning Department published data (50%complete). 13. Coordinated with City Manager s office to resolve previously adopted data, resulted in edits. 14. Research/Analysis of GIS/Survey/Legal s & CAD drawing of parcels. 15. Continuation research/analysis for annexation agreements. 16. Continuation update GIS layer - annexation agreements. 17. Coordinated with Planning staff and provided GIS annexation data updates. 18. Researched/analyzed parcel discrepancy of City and SLC data. 19. Coordinated with SLC GIS department for current FLU/Zoning data. 20. Provided analysis and review of sign data. 21. Provided analysis and review of So. Hutchinson Island GIS data. 22. Distributed 2010 raster data. 23. Assisted department staff instruction of GIS concepts. 24. Coordinated with MIS to create GIS raster data. 25. Weekly project meeting with Assistant Director of Planning.
February 21, 2012 City Commission Meeting Page 12 Planning Department contd. Projects contd. 26. Continued migration of Planning server data into NaviLine system. 27. Backup of City of Fort Pierce web data, FPAT data (external), Indian Hills Golf Course web data (external) and Planning Department server data. 28. Prepared Planning Board agenda packets/lpa legal ad/ordinances for: a) Ancient Oaks County Park. b) Future Land Use Map Amendment (LPA Public Hearing). c) Zoning Atlas Amendment. d) Bicycle Facilities Improvement Plan Policies. e) Comprehensive Plan Text Amendment (LPA Public Hearing). 29. Continue to coordinate with FPUA regarding the Water Supply Plan Amendment (LPA Hearing on or around 12 JUN 2012; CC transmittal 2 JUL 2012; adoption 20 AUG 2012). 30. Preparing CIE schedule for inter-departmental review (2011 CIE Update: LPA Hearing on or around 10 April 2012; CC adoption 7 MAY 2012). 31. Edgartown Overlay District: Distributed phasing plan and map set to Planning staff for review and critique. 32. South Beach Peninsula Charrette: Publicity flyer received from consultant; distributed, printed and sent electronic copies to South Beach Association and other stakeholders; consultant is scheduling stakeholder meetings. Site Visits 1. 326 South 2nd Street: Ellen Mancini: Parking configuration and ADA issues. 2. 307 South 7th Street: Met owner to discuss phased rehab of historic structure. 3. 419 N 2nd Street: Met potential buyer at historic residence to identify appropriate areas of preservation and alteration. 4. 2011 South 13th Street: Landscape compliance inspection.
February 21, 2012 City Commission Meeting Page 13 Code Enforcement Hearings 1. Special Magistrate February 1, 2012 a) 7 cases scheduled b) 1 case complied prior to hearing c) 6 cases found in violation d) 1 lien reduction request 2. Next Code Hearing Special Magistrate Ross February 15, 2012 3. Next Animal Control Hearing February 17, 2012 Code Enforcement 1. Received 22 complaints 2. Initiated 61 new cases a) 61 general violations b) 0 lot clearing violations 3. Conducted 252 follow-up inspections 4. Closed 112 cases Animal Control 1. Responded to 92 dispatched calls 2. Conducted 131 self-initiated calls 3. Conducted 50 follow-up investigations Income & Expenses 1. Processed 26 lien / title search requests. 2. All lien & fine case folders are being manually reviewed and updated to address past due accounts (on-going). Miscellaneous 1. Conducted several interviews for the vacant executive assistant position. An offer was made to Colleen Greer and has been accepted. She will be welcomed on board once the necessary background checks are completed. 2. Attended the annual health fair. 3. Attended pre-application meeting with new owners of Mr. Pollo, located at 3211 S. US Hwy 1. 4. Met with City Manager and City Attorney to discuss the proposed Humane Society Contract. 5. Attended the Community Wide Council meeting to discuss use of NSP funds for lot clearing/code enforcement. 6. Attended the South Beach Association Annual Meeting. 7. Updating Naviline System to close inactive / old case files (on-going). 8. Updating Naviline System to correct errors that occurred when cases transferred from the old system to the new system (on-going).
February 21, 2012 City Commission Meeting Page 14 River Walk Center Programming: $ 741.36 Maravilla: $ 600.00 Garden Club: $ 300.00 Park Permits: $ 775.00 RWC: $1,480.79 Special Events: $1,650.00 TOTAL: $5,547.15 New shutters have been installed. Pierce Hall has been painted. Floors were completed on Saturday, February 11, 2012. Looking into the possibility of a Bridal Show. Working on Special Event fees. Golf Course Preparations for the City Championship continue. Clean-up work and mulch have been completed around the club house. Sand has been ordered for the last bunker repair. Marina Oversee daily operations for City Marina and Fisherman's Wharf Marina. Working with seasonal dockage and events (see weekly email "Marina Happenings" newsletter for updates). Consulting on Marina rebuild project. Engineering drawings are being completed for the fish cleaning station pavilion. F.I.N.D. Grant. In process of creating 1st Annual Oyster and Seafood Fest - April 7, 2012. Continuing to install security cameras throughout marina. New sidewalk and re-sod at Fisherman's Wharf Marina boat ramp. Coordinating relocation of building tenants at Fisherman's Wharf Marina. Treasure Coast Boating rebuild to be completed by March 1 st.
February 21, 2012 City Commission Meeting Page 15 Sunrise Theatre Performances and events in the Black Box included the Fort Pierce Jazz and Blues Society and the Sunrise Theatre co-presented Jazz Jam on January 31 and February 7; Comedy Corner on January 28 and February 11. Also in the Black Box on February 4, the venue was rented out for a Sweet 16 birthday celebration. Performances on the main stage included: Roberta Flack on January 27; Travis Tritt on January 28; The Temptations on January 29; Willie Nelson on February 1; The Original Blues Brothers Tribute on February 2; The Broadway Musical Damn Yankees on February 3; Foreigner on February 10; Get The Led Out on February 16. On a daily basis offers and contracts continue to be negotiated with artists and their representatives for the 2011/12 Season. Most recently added on the Main Stage: Las Vegas Tribute to Motown on February 22; A School Time performance by The New Shanghai Acrobats on March 7; a school time performance and evening performance by the Folk Art and Dance Company of Colombia on March 14; Lyle Lovett & John Hiatt on March 21; Kevin Costner and Modern West on March 31; Memberships (both new and renewed) are continuing to come in at this time. Sales are up and continue to grow for this season. Additional shows and events will be announced over the next few weeks. Assistance with future rental events and co-presentations continue with various community groups including, but not limited to, PNC Bank s Employee Rally on April 4 and BlueBird Educational Productions' Jimmy Thackery on April 13. Budget projections and adjustments for this and next year s fiscal continue to be reviewed and implemented.