Chancellor s Office Request for Application Inmate Education Pilot Program Presenters: Leslie LeBlanc, Program Liaison Cris McCullough, Dean Academic Affairs Division Webinar May 12, 2015
Calendar of Key Dates ACTION Request for Application in the California Community Colleges Inmate Education Pilot Program May 4, 2015 Bidders Webinar May 12, 2015 Last Day to Submit Clarifying Questions May 22, 2015 Deadline for Submitting Applications June 3, 2015 DATE Reading of Applications June 4-5, 2015 Notification of Intent to Award Funds June 8, 2015 Appeal Deadline June 22, 2015 Grant Commencement Date June 29, 2015 Grant Completion Date February 28, 2017 Final Report Due March 31, 2017 Final Report to the Legislature Due July 31, 2018
Purpose/Background SB 1391 (Hancock) CDCR and CCCCO Interagency Agreement Lead to degrees or certificates Reduce recidivism and gain employment Emphasis on face-to face instruction Assessment and student services
Instructions and Specifications 1. Submit only one application per district 2. Collaborate and share information 3. Assist in preparing a report to the legislature and the Governor on or before July 31, 2018 4. Undergo training related to providing instruction in a correctional environment
Eligibility Districts are eligible to apply if one (or more) of the identified CDCR 13 Reentry Hubs is located within the college district boundaries. Avenal State Prison (ASP), Avenal, Kings County Central California Women s Facility (CCWF), Chowchilla, Madera County California Institution for Men (CIM), Chino, San Bernardino County California Institution for Women (CIW), Corona, Riverside County California Men s Colony (CMC), San Luis Obispo, San Luis Obispo County Correctional Training Facility (CTF), Soledad, Monterey County Chuckawalla Valley State Prison (CVSP), Blythe, Riverside County Folsom Women s Facility (FWF), Folsom, Sacramento County High Desert State Prison (HDSP), Susanville, Lassen County Ironwood State Prison (ISP), Blythe, Riverside County California State Prison, Los Angeles County (LAC), Lancaster, LA County Substance Abuse Treatment Facility (SATF), Corcoran, Kings County Valley State Prison (VSP), Chowchilla, Madera County
Minimum Required Objectives Align the objectives and outcomes of inmate education grant based funding and inmate education apportionment funding Priority will be given to programs that result in degrees or certificates that lead to transfer or employment in high-growth, high-need careers
Grant-Based Funding Objectives 1. Sustainable and scalable 2. Introduce innovative ideas 3. Strengthen student support services 4. Collect data and inform field 5. Report on best practices
Apportionment-Based Funding Objectives 1. Offer college-level instructional programs 2. Prepare incarcerated students to enter professions that provide a living wage and career ladder 3. Provide articulation and support services
Application Format and Instructions All questions must be answered Requested data must be supplied Use 12 point, Arial font, single spaced, and with minimum 1 margins There can be a one-page application cover Table of Contents
Need (Statement of Problem) Please limit to four (4) pages a. Description of the proposed program b. Description of the college and district c. Evaluation of incarcerated student interest; resources and support available from the Reentry Hub; and demand for the proposed instructional programs
Need (Statement of Problem) continued d. Explanation why the instructional program(s) were selected and demonstration of the regional and economic need e. Further evidence of need (quantitative and/or qualitative)
Response to the Need Please limit to four (4) pages a. Programs geared toward improving students ability to find employment and reduce recidivism b. Emphasis on face-to-face instruction c. Innovative, sustainable, and scalable d. Quality student services with rigorous assessment e. Data collection and analysis
Program Management/ Institutional Commitment Please limit to two (2) pages a. Capable and knowledgeable; able to collect and report performance data b. Experienced and appropriate program administration c. Successfully implemented similar programs d. Organizational chart
Rubric/Scoring Criteria Criteria Criterion Value Reader Score Statement of Need 20 Response to the Need 20 Program Management/Institutional Commitment 10 Workplan 20 Budget 20 Overall Feasibility of the Project 10 TOTAL POINTS 100
Rubric/Scoring Criteria The following considerations may influence the final list of recommended programs: Geographic distribution of pilot programs Diversity of pilot programs Potential duplication of pilot programs
Forms Appendix A Contact Page Name of College/District Contact information and signatures of: District Superintendent and President Responsible Administrator Project Director Business Officer or Person Responsible for Budget Certification
Forms Appendix A Verification of Location of a California State Prison within College District Boundaries Provide a statement and a map verifying that one of the 13 eligible Reentry Hubs is located within the applicant s community college district
Forms Appendix A Application Annual Workplan Statement of work for the proposed project Outlines the project s objectives, activities, outcomes, timelines, and responsible individuals Only one objective per page Duplicate form as needed
Forms Appendix A Application Annual Workplan APPLICATION ANNUAL WORKPLAN (BASED ON RFA SPECIFICATION, ONLY ONE OBJECTIVE PER PAGE. DUPLICATE FORM AS NEEDED.) Objective: Activities Measurable Outcomes Timeline APPLICATION ANNUAL WORKPLAN Month/Year (BASED ON RFA SPECIFICATION, ONLY ONE OBJECTIVE PER PAGE. DUPLICATE FORM AS NEEDED.) Responsible Person(s) OBJECTIVE:
Object of Expenditure Forms Appendix A Application Budget Summary Classification Line Total Grant Budget Total Apportionment Budget (estimated) 1000 Instructional Salaries* 1 2000 Noninstructional Salaries 2 3000 Employee Benefits 3 4000 Supplies and materials 4 5000 Other Operating Expenses and 5 Services 6000 Capital Outlay 6 7000 Other Outgo 7 Total Direct Costs 8 Total Indirect (4% of Line 8) 9 Not applicable Total Program Costs 10. Project Director Name/Title: Date: Authorized Signature District Chief Business Officer: Date: Authorized Signature *Note: Grant funding cannot be used for classroom instruction. These costs must be paid through apportionment
Forms Appendix A Application Detail Sheet - Grant APPLICATION BUDGET DETAIL SHEET (GRANT) Program Year: Source of Funds: Inmate Education Grant Funding Object of Expenditure Classification Budgeted Expenses Total Direct Cost Total Indirect Cost (4 %) Total Funding Cost
Forms Appendix A Application Detail Sheet - Apportionment APPLICATION BUDGET DETAIL SHEET (APPORTIONMENT) Program Year: Source of Funds: Inmate Education Apportionment Funding Object of Expenditure Classification Budgeted Expenses Total Direct Cost Total Indirect Cost (4 %) (not applicable) Total Funding Cost
Submission Requirements Submit three (3) hard copies of the application with original signatures (any color ink but black). Mail and PDF Applications To: Chancellor's Office, California Community Colleges Academic Affairs Division 1102 Q Street, 4 th Floor, Suite 4554 Sacramento, CA 95811-6539 Attn: Leslie LeBlanc LLeblanc@CCCCO.edu
Deadline No later than 5:00 p.m. on June 3, 2015 The Chancellor's Office is not liable for any cost incurred by Applicant, and it is up to the Applicant to arrange for proof of delivery or tracking documentation
Evaluations and Reports The quarterly reports will be due: September 30, 2015 December 31, 2015 March 31, 2016 June 30, 2016 September 30, 2016 December 31, 2016 A final report will be due March 31, 2017
Questions
Contact Information If you have any questions, please contact: Leslie LeBlanc at LLeblanc@cccco.edu or 916-445-1997
Thank you for joining us today!