JOB DESCRIPTION AND PERSON SPECIFICATION Job Title: Trusts & Grants Manager Department: Fundraising Reporting to: Head of Fundraising INTRODUCTION With a mission to enrich the cultural life of our region, Birmingham Hippodrome is one of the most popular theatre complexes in the UK. Varied productions in our 1,850-seat auditorium (dating from 1899), and in our 200-seat Patrick Studio, combined with our learning and participation projects, ensure we play a key role in the region s world-class cultural scene. With c.400 live performances annually in our main house, we present nothing but the best in touring musical theatre, ballet, dance, opera, pantomime, as well as drama and comedy. Average annual paid attendance of over 500,000 makes us the busiest single theatre in the UK where everyone is welcome. Our Patrick Studio welcomes a range of smaller-scale productions and is an important base for dance and for the development of new artistic work. We have a reputation for providing visitors with a world-class experience and we employ our creative flair to contribute to every step - attending a show, participating in a workshop or enjoying a corporate event. Collaboration is key as we improve our spaces and expand our programme to become a creative destination at the heart of the city. With our resident partners Birmingham Royal Ballet and DanceXchange we are a natural centre for dance, with a new Dance Hub building planned on our site. Welsh National Opera bring us most of their large-scale productions, and we are part of many other successful networks including Dance Consortium and Music & Lyrics. Under the heading of Hippodrome Projects we invest our own earned and fundraised income in creative learning, community festivals and new artistic engagements. To ensure a sustainable, independent future Birmingham Hippodrome works to a triple bottom line : economic, social and artistic. As an unsubsidised not-for-profit we have a small fundraising team, led by a voluntary Development Board, attracting many individual and corporate supporters, and grant-making trusts, with thriving membership schemes. We operate our own in-house catering with a popular restaurant, and our profitable events business hosts conferences and meetings through our trading subsidiary Birmingham Hippodrome Ltd. The volunteer Board of Trustees of Birmingham Hippodrome Theatre Trust Ltd (Charity No. 510842) has excellent contacts in business, media, education and regional government. Our strategic plan includes a bold vision of creating new opportunities for 500,000 off-stage engagements every year in addition to our half-million ticket-buyers. We also want to maximise the positive impact in our immediate surroundings, working with cultural and creative partners and with our neighbours across Birmingham s Southside district. With strong finances, a modern building, state-of-the-art facilities, a packed programme of traditional favourites and exciting new work, plus a loyal and growing audience, we have big ambitions. We work hard front of house and behind the 1
scenes to deliver an amazing and memorable experience for everyone. We can only achieve this by having the right people on board. JOB SUMMARY The Trusts and Grants Manager plays a critical role in creating a compelling case for support in a wide range of applications to deliver the aims and targets of the Fundraising Strategy and the theatre s broader strategic plan. This role takes specific responsibility for our applications to a broad range of trusts and grants and fundraising research. The postholder reports to the Head of Fundraising, working closely with the Fundraising Executive for Individual Giving and Campaigns and the Fundraising Administrator. The Fundraising team s Senior Management lead is the Director of Marketing & Development. The role is expected to work closely with colleagues in other departments across the organisation, and with our Development Board Members. MAIN DUTIES Strategy, Reporting and Management In conjunction with the Head of Department, develop and support the delivery of a compelling Fundraising Strategy. Develop an income generation strategy for trusts and grants to support the delivery of the Fundraising Strategy. Manage the development of and reporting on Trusts and Grants. Ability to produce relevant documentation on grant funding opportunities for the Head of Fundraising and Senior Team in easily digestible formats. Produce and maintain financial reports as requested by the Head of Fundraising. Work closely with Development Board Members as required to propel the Fundraising Strategy. Lead on Fundraising Regulation and Compliance related to Trusts & Grants To act as a Deputy for the Head of Fundraising as and when required Trusts and Grants Manage all Trust and Grant Research, identifying and filtering potential grant funders, using tools such as Funding Central, grant newsletters, historical application data, our Board Members and Trustees, your own knowledge and desk research to best effect. Identifying a pipeline of potential trust and grant donors for the Head of Department, based on identified needs through the Strategic Plan and Fundraising Strategy. Ability to create the case for support and shape this to suit the grant giver. Working closely with Operations and Artistic colleagues to help shape bids and projects to become fundraising ready. Drafting and refining a wide range of applications and proposals for support for Trusts & Public Grant Givers. Identify other grant opportunities as relevant i.e. contract for services, social investment, EU funding. Strong ability to interpret financial data, including annual accounts and grant giving reports, to inform your research. Undertaking broader cross departmental research as required i.e. environment setting statistics, use of evaluation data, local authority area reports etc. Support the Head of Department with the strategy for trusts and grants for capital redevelopment. 2
Marketing, Communications and Business Systems Work closely with colleagues in Communications and Marketing as required Create compelling case studies for our website and broader communication materials. To undertake creative copywriting to communication the case for support to donors. Manage selected website pages with relevant fundraising information, image galleries, case studies, thank you s etc. A Tessitura database user, you will progress the IT capabilities of the system to best support the Fundraising Strategy and act as a champion for the systems across the organisation and externally. Best use of our systems to track grant applications, next steps, outcomes and trends. Ability to work with data and data sets to support an active and intelligent fundraising strategy, with data-driven decision making. Comply with all statutory and Hippodrome requirements in the areas of compliance such as safeguarding, GDPR, health and safety. E-learning training (which must be completed during the first three months of employment) as well as internal courses are provided to ensure you have the relevant knowledge in these areas. Represent the Hippodrome at internal and external networking events on a regular basis, to promote the values of Birmingham Hippodrome, its charitable status and its fundraising aims. Any other duties as mutually agreed between the postholder and the Head of Fundraising PERSON SPECIFICATION We re committed to three core ideals here at Birmingham Hippodrome and we try to address all our activity with these aims: everyone s welcome, nothing but the best, and do it with flair. Everyone who works here, no matter what their function in the team, is expected to deliver their job and work with colleagues bearing these attitudes in mind. This person specification lists some of the key attributes we re looking for in the best candidates for this role. Requirements CORE: The successful candidate will meet the majority of these requirements. DESIRABLE: the successful candidate should meet some of these requirements. Education Training and Qualifications Skills, knowledge and abilities Degree level or equivalent. Up to date awareness of fundraising best-practice and legislation including GDPR. Direct personal experience of Fundraising research for a wide range of grant sources. Ability to write in a range of styles and forms, and to shape the case for support to suit all funders requirements. Understands funders needs, and how to meet these needs through thorough and relevant research, and creating compelling applications for support. Ability to scans the environment, an active interest in fundraising and grant making policy, keeps abreast of grant making news and trends. Industry recognised Fundraising Qualification or equivalent training. Up to date awareness of fundraising best-practice and legislation. 3
Familiarity with UK arts funding landscape, and charitable objects relating to performance, education and access. Ability to work in a fast paced environment and ability to meet deadlines. Strong literacy and numeracy skills. Excellent communication skills. Experience of talking to a wide range of funders, clerks and grant funders. Good IT literacy, especially CRM databases. Tenacious work ethic, able to filter through information and make judgements & recommendations. Experience Demonstrable experience in a similar role. Experience of researching and writing high-quality, well-structured and persuasive communication materials, and delivering convincing verbal presentations. Direct personal experience of drafting, shaping and editing successful trust and grant applications, from a wide range of sources. Experience of balancing different projects simultaneously to meet targets and deadlines. Experience of working within a target driven environment. Proven strong experience in desk-based research. Personal attributes Personal enthusiasm and drive. Smartly-presented, friendly, approachable, persuasive, confident and articulate communicator. Attention to detail, good record keeper. Self-motivated, target-driven, entrepreneurial team-player with a positive outlook, able to work independently. Able and willing to work unsociable hours (Birmingham Hippodrome operates a time off in lieu scheme). Ability to manage own workload and be self-supporting. A flexible and supportive team player. Champions diversity in all its forms. Experience of working in an arts or cultural charity, or grant funding environment Experience of presenting to a range of audiences in a range of settings. Experience of line management Interest in and knowledge of the arts in general and performing arts in particular. 4
DATE ROLE CREATED June 2018 DATE ROLE AMENDED/REVIEWED Birmingham Hippodrome Theatre Trust Limited Hurst Street, Southside, Birmingham, B5 4TB birminghamhippodrome.com Registered Charity No. 510842 5