EDGEWOOD INDEPENDENT SCHOOL DISTRICT RFQ 13-006 Design Build Services for Central Administration Building Owner: Edgewood Independent School District, 5358 W. Commerce Street, San Antonio, TX 78237 Contact Information: Eddie Ramirez Chief Finance and Operations Officer Office: 210-444-8290 Fax 210-444-4602 Eddie.Ramirez@eisd.net All questions concerning the RFQ must be submitted in writing and must be submitted no later than three business days prior to the submittal date, May 13, 2013. Bid Type: Request for Qualifications (RFQ 13-006) for Design Build Services for Central Administration Building Due Date: Sealed responses are due in the Edgewood ISD Purchasing Department on Monday, May 13, 2013 at 2:00 p.m. local time. Any submittals received after that will be returned unopened to the originator. At this time the submittals will be opened and the name of the originator only will be read aloud. Packages are to be sealed and clearly labeled Response to RFQ 13-006 for Design Build Services for Central Administration Building. Submit your proposal to: Felix Lopez, Purchasing Agent Edgewood ISD Purchasing Department, Room 201 5358 W. Commerce Street San Antonio, Texas 78237. Pre-Conference Meeting: Pre-proposal Conference will be held on Tuesday April 30, 2013 at 10:00 a.m. in the conference room at the Edgewood I.S.D. Central Administration Offices located at 5358 W. Commerce St., San Antonio, Texas 78237. All vendors are encouraged to attend to clarify any questions in response to RFQ. Statement: Edgewood I.S.D. reserves the right to reject any or all bids. The evaluation team will review all proposals and determine which proposal is in the best interest of the District Conflict of Interest: Conflict of Interest Questionnaire (Form CIQ) is required to be submitted by any vendor or other person doing business with a local government entity in accordance with Chapter 176, Local Government Code. Please acknowledge there are no conflicts of interest with any local government officer by completing form located at the end of request for qualifications. 1
Criminal History: Awarded vendor shall certify to Edgewood ISD that any representatives and employees who will be performing services on campuses or will have direct contact with students shall be subject to a criminal history check and shall not have a criminal history which is objectionable to the District. Awarded vendor shall submit appropriate information to Edgewood ISD in compliance with section 22.081 et.seq,. 1. Texas Education Code regarding criminal history of its employees who will have direct contact with students. 2. Submit the Felony Conviction/Debarment notice included in this RFQ with the response. Contract Documents: The School District will use the AIA Document A141 or A142, 2004 Edition, plus any supplementary provisions to the contract. The architect representing the design build firm will be required to carry professional liability insurance and the Builder/Contractor will be required to provide all required insurance and bonds for the project. Please note any exceptions/issues you would raise relative to this document. Professional Liability Insurance: The School District will require all Professional Service Firms selected to maintain professional liability insurance with limits of not less than $1,000,000.00. Project Schedule: Request for Qualifications advertised April 21, 2013 and April 28, 2013 Receive and Review RFQ May 13, 2013 Selection of Design Build Firms for interview, if required May 14, 2013 through May 31, 2013 Recommendation of Design Build Firm at Board Meeting June 18, 2013 Submit final design criteria by third party Architect for approval Board Meeting June 18, 2013 Submit completed designs and establish guaranteed maximum price for approval at Board Meeting July 16, 2013 Issue Notice to Proceed to Design Build Firm July 16, 2013 Design and Construction July 16, 2013 December 31, 2014 Project schedule is subject to change. 1. Non-Collusion Statement: By signing below you affirm that you are duly authorized to execute this contract, that the company, corporation or firm has not prepared this submittal in collusion with any other bidder, and that the contents of this RFQ as to terms and conditions of said RFQ have not been communicated by the undersigned nor by the employee or agent to any other person engaged in this type of business prior to the official opening of this RFQ. Signature of Company Representative: Date: 2
Rating/Scorecard Criteria: A Rating Score point system of 1-10 points will be used in each category to rate the proposals; 1 point being the lowest and 10 points being the highest. The contractor that provides the Best Value to the District as determined by the evaluation committee will be awarded the project. Proposals will be ranked according to the criteria listed below: 1. Signed the Non-Collusion Statement 2. Written Qualification Statement 3. List contact name, number, and e-mail address 4. List principal place of business 5. Indicated type of organization 6. List year firm established 7. List name of parent company (If applicable) 8. List year parent firm established (If applicable) 9. List of any former company names (If applicable) 10. Provide number of employees specific to San Antonio location 11. Provide total number of employees in all locations 12. List name of design firm company 13. Qualifications of assigned design firm personnel and roles of each 14. Proposed design firm experience 15. Proposed construction management firm personnel 16. Provide construction management firm experience 17. Does your firm carry Professional Liability Insurance of at least $4 million 18. Provide dollar limit of Professional Liability Insurance carried 19. Does your firm carry Worker s Compensation 20. Limit of Bonding Capacity 21. Included last two years of Workers Compensation Modifier 22. List five years project experience with construction and design of similar Central Administration Buildings Provide the Guaranteed Maximum Price (GMP) and the Final Cost 23. List the contact information of the owners and architects for projects 24. Prior working relationship with Edgewood ISD 25. History of returned savings with other public school districts 26. Safety Record and included copy of safety plan related to this project 27. Submitted the Felony Conviction/Debarment Notice 28. Submitted Conflict of Interest Form 1. Signed Non-Collusion Statement 2. Qualification Statement: In a 500 word or less statement, please describe what makes your firm uniquely qualified to perform the project. (on separate page) 3. Contact Information: Provide the name, contact number and email address of the main contact in regards to this submittal. Name: Contact Number: Email Address: 4. Principal Place of Business: Please indicate what state your principal place of business operates and is incorporated in. Response: 3
5. Type of Organization: Please indicate the type of organization your firm is: Response: 6. Year Firm Established: Please indicate the year that the present firm was established: 7. Name of Parent Company (if applicable): Please provide the name and address of the parent company: Name: Contact Number: Email Address: 8. Parent Firm Established (if applicable): Please provide the year the parent firm was established if applicable. Response: 9. Former Company Names/Years Established (if applicable): Please list all former company names and the year of establishment for each. Year Established: 10. Number of Employees: Please indicate the number of employees in the firm specific to the San Antonio Location Response: 11. Total Number of Employees: Please indicate the total number of employees in the firm (all locations). Response: 12. Design Firm Company: If the proposed Design Firm is a separate company from the proposer, provide the following information: Name: Address: Year Established: Total Number of Employees: 13. Proposed Design Firm/Personnel Assigned: Please provide the number of personnel and qualifications/roles of each that will be assigned to the project. (on separate page if needed) Please provide the number of architects/engineers that will be assigned to the project 14. Design Firm Experience: Please provide the total number of projects designed in the previous five years and the total number of administration buildings designed during the same period. Indicate the number of administration buildings designed in the State of Texas. (on separate page if needed) 4
15. Proposed Construction Management Firm Personnel Assigned: Please provide the number of personnel that will be assigned to the project with appropriate detail. (on separate page if needed) Please provide the number of architects/engineers that will be assigned to the project 16. Proposed Construction Management Firm Experience: Please provide the total number of projects constructed/managed in the previous five years and the total number of administration buildings constructed/managed during the same period. Indicate the number of administration buildings designed in the State of Texas. (on separate page if needed) 17. Professional Liability Insurance: Does your firm carry Professional Liability Insurance? Response: 18. Professional Liability Insurance Limit: Please provide the dollar limit of the Professional Liability Insurance carried. Response: 19. Workman s Compensation: Does your firm carry Workman s Compensation? Response: 20. Worker s Compensation Modifier: Please include the last two years workers compensation modifier Response: Year 1 Response: Year 2 21. Bonding Capacity: Please provide your companies maximum bonding capacity Response: 22. Project Experience for Administration Buildings Last five years: List all projects completed with similar construction and design of administration buildings for public school districts only over the last five years. Provide the Guaranteed Maximum Price (GMP) and the final cost (on separate page if needed). 1. Name: GMP $ Final Cost $ 2. Name: GMP $ Final Cost $ 3. Name: GMP $ Final Cost $ 4. Name: GMP $ Final Cost $ 5. Name: GMP $ Final Cost $ 5
23. Project References: Please provide a List of References for the above Projects completed over the previous five years. List the Owner and Architect, providing contact information. 1. Owner Name: Phone: 2. Owner Name: Phone: 3. Owner Name: Phone: 4. Owner Name: Phone: 5. Owner Name: Phone: 24. Prior Relationship: Does your firm have a prior working relationship with Edgewood ISD? Provide appropriate detail. (on separate page if needed) Response: 25. Returned Savings: Please provide history of returned savings with other publics school districts with appropriate detail. (on separate page if needed) Response: 26. Safety Record: Please provide information regarding your firm s safety record. Please include the last two years workers compensation modifier and a sample copy of the safety plan you will develop specific to this project and site. (on separate page) Preliminary General Design and Construction Project Scope (including but not limited to): Work with the Owner to develop spatial needs based on the determined use of the spaces. Prepare complete construction documents. Comply with all required codes, regulations and laws. Secure and pay for all required building permits from the City of San Antonio. Complete the scope of work within the time frames included within this RFQ. Administration Building will be designed to combine all administrative services and personnel for the Edgewood ISD. Currently the administrative personnel are located in separated facilities and it is the intent of Edgewood ISD to combine all central office administration into one location. Based on preliminary considerations, the proposed building will be multi-story and approximately 80,000 square feet. Edgewood ISD is considering several locations, but all locations are within the Edgewood ISD boundary and within the City of San Antonio. The selected design-build firm will be responsible to design a structure in accordance with the Owner s occupant load, design criteria and within the limited space available. Final design and square footage may be adjusted during the design development phase with the Owner s third party Architect. Initial design concerns to be included are parking: a first floor to include: a Wellness Facility, Food Service, Police Room, Board Room, Kitchen, Galley and Records Room. The second floor is anticipated to include office for the Curriculum Staff and the third floor to include offices for the Executive Staff. END OF REQUEST FOR QUALIFICATIONS 6
27. FELONY CONVICTION/DEBARMENT NOTICE State of Texas Legislative Senate Bill No.1 Section 44. 034, Notification of Criminal History, Subsection (a) states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in conviction. The district must compensate the person or business entity for services performed before the termination of the contract. This notice is not required of a publicly-held corporation (Please CHECK APPROPRIATE BOX below and COMPLETE BOTH SIGNATURE BLOCKS) Company s Name: Authorized Company Official s Name (printed) My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable. My firm is neither owned nor operated by anyone who has been convicted of a felony. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): Signature of Company Official: Date: *********************************************************** I hereby further certify that my company has not been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, Debarment and Suspension, as described in the Federal Register Rules and Regulations. Signature of Company Official: Date: 7
28. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity. This questionnaire is being filed in accordance with Chapter 176 of The Local Government Code by a person doing business with the Governmental entity. By Law, this questionnaire must be filed with the records administrator of the Local Entity not later than the 7 th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. OFFICE USE ONLY Date Received A person commits an offense if the person violates Section 176.006, Local Government Code an offense under this section is a Class C misdemeanor. 1 Name of person doing business with local governmental entity 2 3 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority No later than September 2 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and no later than the 7 th business day after the date the originally filed questionnaire becomes incomplete or inaccurate. Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local governmental officer of the local governmental entity with respect to expenditure of money. 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. 8
28. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity. Page 2 5 Name of local governmental officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES) This section, item 5 including subparts, A, B, C, & D must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? YES NO B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local Government officer named in this section AND the taxable income is not from the local government entity? YES NO C. Is the filer of the questionnaire affiliated with a corporate or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? YES NO D. Describe each affiliation or business relationship? 6 Describe any other affiliation or business relationship that might cause a conflict of interest. 7 Signature of person doing business with the governmental entity Date 9