Recovery, Mitigation and Standards (RMS) May 2017 Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards
Where does RMS fit within TDEM?
Disaster Declaration Threshold To qualify for federal assistance after a disaster, states must meet a pre-established, population-based damage threshold. Thresholds Texas $ 35,958,152 Arkansas $ 4,169,763 Louisiana $ 6,482,722 Oklahoma $ 5,364,432 New Mexico $ 2,944,626
Major Disaster Declarations Since 1953* 10. Iowa 58 9. Alabama 59 8. Arkansas 61 7. Kentucky 62 6. Louisiana 64 5. Florida 69 4. New York 70 3. Oklahoma 80 2. California 84
Major Disaster Declarations Since 1953* 1. TEXAS 94 EMER 13 FMAG 236 TOTAL 343 The Lone Star State has recorded 94 Major Disasters in 63 years. 1 EVERY 8.1 MONTHS
Regional Disaster Finance Program Shari Ramirez-MacKay State Coordinator Regional Disaster Finance Program
Where does RDFP fit within RMS?
Regional Disaster Finance Coordinators
Region Training Completed Modules Taught or in Progess Local Jurisdictions Number of Students Number of Student Hours 1 16 17 704 4,886 2 34 66 1196 8,936 3 12 16 920 6,710 4 8 18 384 2,931 5 9 18 343 2,476 6 16 28 461 3,476 State Agency 8 10 212 1,534 9
Region Projected Training Modules Taught or in Progess Local Jurisdictions Number of Students Number of Student Hours 1 10 10 146 706 2 54 56 550 4,152 3 12 12 276 2,132 4 22 22 310 2,338 5 18 18 188 1,396 6 14 16 116 848 State Agency 20 24 130 852 10
Training Map
Deployment Map
Additions to Program Additional RDFC Region 1 Debris Workshop 13
Public Assistance P A Kristof Hermans Supervising Program Director RMS Grants Program
Where does PA fit within RMS?
Public Assistance
Public Assistance Process
RMS Grants Program THIS COULD BE YOU
RMS Grants Program
Public Assistance Snapshot Disaster Count Disaster Name Total Eligible Amount (100% Federal + State + Local Match) Total Federal Share Obligated Amount (Federal portion only) # of Applicants Total # of PWs Open # of PWs 1 DR 1606 Rita $369,777,646.10 $369,777,646.10 798 3,618 4 2 DR 1709 2007 North TX Floods $84,265,535.66 $64,773,082.25 278 4,258 47 3 DR 1780 Dolly $90,547,487.46 $68,763,890.73 137 1,500 135 4 DR 1791 Ike $2,324,811,852.63 $2,225,504,844.43 1,418 15,838 3,815 5 DR 1931 Alex $26,343,057.41 $19,933,264.19 132 938 90 6 DR 1999 2011 Wildfires $72,791,659.18 $55,425,473.89 137 421 36 7 DR 4029 2011 Labor Day Wildfires $66,850,571.45 $50,769,801.61 80 997 84 8 DR 4136 West $56,238,347.77 $27,937,726.50 12 33 26 9 DR 4159 2013 October Floods $13,101,063.39 $8,928,406.73 31 140 68 10 DR 4223 May 2015 Severe Weather $215,616,301.67 $158,964,782.42 456 2,265 1,847 11 DR 4245 October 2015 Severe Weather $41,918,163.36 $31,773,791.64 88 399 383 12 DR 4255 December 2015 Severe Weather $32,305,983.24 $24,050,127.07 113 323 258 13 DR 4266 March 2016 Severe Weather $25,110,356.16 $16,880,782.95 70 243 243 14 DR 4269 April 2016 Severe Weather $29,547,108.18 $19,808,367.81 129 418 410 15 DR 4272 May 2016 Severe Weather $48,273,069.19 $32,586,635.15 212 610 610 Totals 15 $3,497,498,202.85 $3,175,878,623.47 4,091 32,001 8,056
Currently (Public Assistance) Disaster Name 1606 Hurricane Rita 1709 2007 Texas Floods 1780 Hurricane Dolly 1791 Hurricane Ike 1931 Hurricane Alex 1999 2011 Wildfires 4029 2011 Wildfires 4136 West Explosion 4159 Severe Storms/Flooding 4223 Severe Storms/Flooding 4245 Severe Storms/Flooding 4255 Winter Storms 4266 Severe Storms/Tornadoes 4269 Severe Storms/Tornadoes 4272 Severe Storms/Flooding Applicants : 977 Current total Projects: 8,056 Current total funds managed: $1,760,066,795.19
Since 2016 New Declarations: 4272 Severe Storms 6-11-16 4269 Severe Storms 4-25-16 4266 Severe Storms 3-19-16 4255 Severe Winter 2-9-16 Paid to Subrecipients 2016 2017: $129,698,171.55
Help Us, Help You, Helping Us How to speed up the process: Know the Process: FEMA Public Assistance Policy Digest Code of Federal Regulation 2 and 44 (CFR 2 CFR 44) Know your Liaison and Grant Coordinator:
Help Us, Help You, Helping Us How to speed up the process: Communications: Requests for information / documentation Everything is time sensitive. DO NOT Delay Don t deviate from approved projects without approval. Don t jeopardize your projects, if you don t know ask. Document, document, document. (Regional Disaster Finance Program)
Individual Assistance Christa Lopez Section Administrator Human Services
Human Services Unit
Where does IA fit within RMS?
Individual Assistance (IA)
Individual Assistance Cycle Insurance Initial Response: Friends, neighbors, the local community, and Voluntary Organizations State and Federal Disaster Assistance Programs FEMA Housing Assistance Unmet Needs: friends, neighbors, the local community, and Voluntary Organizations Other Needs Assistance Home & Business Loans
State Declaration FEMA or Federal Declaration SBA Declaration 31
Voluntary Agencies Voluntary organizations (e.g. the ARC, TSA, Team Rubicon, Texas Baptist Men, The Adventist, and Mennonite Disaster Services) and local private sources, provide disaster survivors with assistance to meet their emergency needs. Long-term recovery needs are supported through voluntary organizations as well as a Long-Term Recovery Committee. Whether declared or not, you may contact the State Voluntary Agency Liaison at 512-415-3092, for support and coordination efforts.
3 FEMA/Federal Declarations in 2016 2 SBA Declarations in 2017 TDEM IA moved from Response to Recovery New State VAL New State Coordinator, Jamie Youngs
Questions Human Services Unit Christa Lopez State Administrator, Human Services Office: (512) 284-3017 Christa.Lopez@dps.texas.gov Sandy Eastham Individual Assistance Officer Office: (512) 424-7826 Sandy.Eastham@dps.texas.gov DeAnna Poland-Stemock Voluntary Agency Liaison Office: (512) 415-3092 DeAnna.Poland- Stemock@dps.texas.gov Mark Shipman IHP Coordinator Office: (512) 486-6477 Mark.Shipman@dps.texas.gov 34
Hazard Mitigation Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards
Where does HM fit within RMS?
RMS Grants Program THIS COULD BE YOU
Mitigation Snapshot Disaster Count Disaster Name Total Eligible Amount (100% Federal + State + Local Match) Total Federal Obligated Amount (Federal portion only) # of Applicant s Total # of PWs Open # of PWs 1 DR 1709 2007 North TX Floods $16,586,797.33 $12,440,098.00 2 DR 1780 Dolly $19,722,808.00 $14,982,025.00 31 48 26 3 DR 1791 Ike $566,400,835.00 $409,906,071.00 135 228 180 4 DR 1931 Alex $3,992,105.00 $3,050,629.00 8 11 10 5 DR 1999 2011 Wildfires $21,594,746.00 $14,201,585.00 31 39 34 6 DR 4029 2011 Labor Day Wildfires $21,645,484.00 $13,709,357.00 21 24 24 7 DR 4136 West $5,119,643.00 $3,451,929.00 14 14 11 8 DR 4159 2013 October Floods $2,108,855.00 $1,600,293.00 2 3 3 9 DR 4223 May 2015 Severe Weather $73,457,062.87 $40,136,090.55 76 54 54 DR 4245 October 2015 Severe 10 Weather $25,281,034.57 $18,577,575.69 56 12 12 DR 4255 December 2015 Severe Weather $6,779,251.50 $4,851,938.63 21 0 0 11 12 DR 4266 March 2016 Severe Weather $87,515,941.02 $55,073,526.62 33 1 1 13 DR 4269 April 2016 Severe Weather $189,373.00 $189,373.00 2 1 1 14 DR 4272 May 2016 Severe Weather $184,784.00 $184,784.00 1 1 1 15 FM 5116 Hidden Pines Fire $883,110.00 $662,332.50 1 0 0 Totals 15 $851,461,830.29 $593,017,607.99 432 436 357
Currently (Mitigation) Disaster Name 1709 2007 Texas Floods 1780 Hurricane Dolly 1791 Hurricane Ike 1931 Hurricane Alex 1999 2011 Wildfires 4029 2011 Wildfires 4136 West Explosion Severe 4159 Storms/Flooding Severe 4223 Storms/Flooding Severe 4245 Storms/Flooding 4255 Winter Storms Severe 4266 Storms/Tornadoes Severe 4269 Storms/Tornadoes Severe 4272 Storms/Flooding 5116 Hidden Pines Fire Applicants : 242 Current total Projects: 436 Current total funds managed: $707,760,125.00
Mitigation Timelines Grant # Grant Name Declared Date State Application POP End 1780 Hurricane Dolly 07-24-2008 01-20-2009 4/24/2017 1791 Hurricane Ike 09-13-2008 03-12-2009 8/28/2017 1931 Hurricane Alex 08-03-2010 01-30-2011 1/10/2017 1999 Wildfires 07-01-2011 12-28-2011 8/30/2018 4029 Wildfires 09-09-2011 03-07-2012 12/4/2017 4136 West Explosion 08-02-2013 01-29-2014 8/2/2017 Texas Severe Storms and 4159 Flooding 12-20-2013 06-18-2014 12/20/2017 4223 Severe Storms and Flooding 05-29-2015 11-25-2015 5/29/2019 5116 Texas Hidden Pines Fire 10-14-2015 04-11-2016 10/14/2019 4245 Severe Storms 11-25-2015 05-23-2016 12/25/2019 Severe Winter Storms, Tornadoes, Straight-line 4255 Winds, and Flooding 02-09-2016 08-07-2016 8/9/2020 Severe Storms, Tornadoes, 4266 and Flooding 03-19-2016 09-15-2016 9/19/2020 4269 Tax Day - April Storms 04-25-2016 10-22-2016 10/25/2020 4272 Severe Storms and Flooding 06-11-2016 07-31-2017 12/11/2020
Join Our Team Austin: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Houston: Grant Coordinator, Mitigation Garland: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Visit: https://www.dps.texas.gov/ > Employment McAllen/Weslaco: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Lubbock: Section Administrator Grant Coordinator, Public Assistance Grant Coordinator, Mitigation
Hazard Mitigation Planning Raymond Mejia Lead Planner Hazard Mitigation Planning
Where does HMP fit within RMS?
County Mitigation Plan Status as of May 2017 Plan in review/revision Plan approved by FEMA Plan in development Expired plan No plan
Hazard Mitigation Planning County population coverage currently at 88.90%. 147 Plans currently active (Over 1640 Jurisdictions represented) 113 Plans in development 34 Plans in State/FEMA review to adoption stage Upcoming G318 Local Hazard Mitigation Planning Workshops: Houston 27-28 June (Full) Beaumont 27-28 July TBD August TBD September Wichita 25-25 October State of Texas Hazard Mitigation Plan due in Oct 2018 (10% complete)
RMS Standards Harriet Fortson Section Administrator RMS Standards
Where does Standards fit within RMS?
RMS Standards Single Audit CFR Title 2, Section 200, Subpart F, 500-521 Expend Federal Funds of $750,000 or more from all sources Independent Auditor
Single Audit Increased emphasis on oversight and monitoring Single Audit Process Procurement Report Submission Corrective Action Management Decision
Single Audit Report Review Financial internal controls Compliance with Federal Requirements
Single Audit Corrective Action and Management Decisions Findings or Deficiencies require a Corrective Action Plan in the Single Audit report Management Decision Letter is issued to Subrecipient and TDEM programs
Single Audit Ask Questions: FEMA/TDEM Booth in the Exhibit Hall: Tuesday 1:00 5:00 PM Wednesday 8:00 am- Noon Thursday 8:00 am-10:00am Resources: Electronic CFR: www.ecfr.gov Email SingleAuditReview@dps.texas.gov
Workshop Presentations Tuesday Time Session Title Room 5/16 2:00-5:00 pm Financial Preparedness Analysis of Local Finance Department 5/15 3:30-4:30 pm Managing Your Grant Projects Online- TDEM s Grant Management System 214B 209
Workshop Presentations Wednesday Time Session Title Room 5/17 10:30-11:30 am How to Guide to Expediting Large Project Reimbursements 5/17 1:00 2:00 pm Future State of Disaster Recovery Through the Headlines 5/17 2:30 3:30 pm State Applicant Briefing and FEMA Kickoff Meeting Process 5/17 2:30 3:30 pm Panel: Best Practices in Public Assistance Grant Program Management and Compliance 217B 217B 209 217B 5/17 4:00 5:00 pm Debris Management Panel 211
Workshop Presentations Thursday Time Session Title Room 5/18 10:30 11:30 am This, That, or the Other: FEMA Recovery Options Other Than the Way it Was 5/18 10:30 11:30 am Procurement for Dummies Practical Guidance on Purchasing with Federal Funds 209 217B 5/18 2:30 3:30 pm Section 406 Mitigation 217B
Workshop Presentations Friday Time Session Title Room 5/19 8:00 9:00 am 404 vs 406 Mitigation 207A 5/19 8:00 9:00 am Creating a Quality Hazard Mitigation Plan 5/19 9:30 10:30 am Common Misconceptions about the FEMA PA Program 5/19 9:30 10:30 am Assistance to Firefighters Grant Program by FEMA Region 6 217B 217C 207B
Where to Find Us @ Joint Booth with FEMA
Recovery, Mitigation and Standards (RMS) May 2017 Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards