Report Date: 13 Feb 2018 805C-LF5-1526 Report Suspected Postal Incidents Status: Approved Distribution Restriction: Distribution authorized to U.S. Government agencies and their contractors only reason. This determination was made on date. Insert symbol and address Destruction Notice: Destroy by any method that will prevent disclosure of contents or reconstruction of the document Foreign Disclosure: FD1 - The materials contained in this course have been reviewed by the course developers in coordination with the questing foreign countries without restrictions. foreign disclosure authority. This course is releasable to students from all requesting foreign countries without restrictions. Page 1
Conditions: You are assigned as a Military Postal Clerk and must preserve and protect the security of all mail in your custody from unauthorized opening, inspection, reading of contents or covers, tampering, delay or other unauthorized acts without any errors. You are required to report a suspected postal incident and have access to Department of Defense (DoD) 4525.6-M Postal Manual. Standards: Report suspected postal incidents within 72 hours of discovery. Special Conditions: None Safety Risk: Medium MOPP 4: Cue: None Task Statements None DANGER None WARNING None CAUTION Remarks: None Notes: None Page 2
Performance Steps 1. Report postal incidents by using procedures and actions outlined in the tables on pages 328 and 329 in Chapter 14 of DoD 4525.6-M: a. Report the mailing of illegal drugs or other prohibited matter. b. Report incidents of theft, rifling, delay, destruction, or interception of mail while under the jurisdiction or custody of the Military Postal Service (MPS), at all levels. c. Report alteration, destruction, or other unauthorized disposition of postal records. d. Report the use of mail to defraud. e. Report incidents of robbery, burglary, or forceful entry of military postal activities, or USPS facilities located on military installations operated by military personnel. f. Report incidents of abuse or unauthorized use of MPS privileges (i.e., allowing unauthorized personnel to use your address to receive mail). g. Report theft, destruction, manipulation, misappropriation, or embezzlement of postal funds, blank Money Orders (MOs), MO imprinters, mail keys, stamps, and stamped paper, including postage meters, value imprinters, or postmarking devices. h. Report incidents of altering, counterfeiting, forging, or fraudulently passing MOs and other postal paper. Note: Do not report Military Post Office (MPO) postal losses when immediate restitution is made, unless criminal intent is suspected. 2. Send an initial report of the postal incident to the Military Postal Service Agency (MPSA) within 72 hours of discovery. a. Notify the appropriate military investigative agency immediately upon discovery of incident. b. Send quarterly follow-up reports to the MPSA until a final disposition of the incident is reached. 3. Report damage as a result of natural disaster, terrorist or enemy action to the MPSA within 72 hours. a. Inventory accountable mail and assess any other loss or damage to mail and postal effects. b. Audit accounts and inventory all assigned postal effects. c. Requisition postal supplies and MO forms on an emergency basis in sufficient quantities to restore service. d. Send an initial audit and inventory report to MPSA within 72 hours. e. Send a follow-up or final report indicating the complete audit and inventory results. 4. Report stamp stock and postage meter shortages using the following guidance: a. Submit a postal offense report if the shortage results from possible criminal intent or the individual refuses to make restitution. b. Report shortages that will generate a PS Form 1098 (Financial Adjustment Memo (FAM)) as a postal offense. Note: Do not submit a postal offense report if the accountable individual initiates pay adjustment action. 5. Report Money Order fund shortages using the following guidance: a. Submit a postal offense report if voluntary restitution is not made or criminal intent is suspected. b. Report shortages discovered due to the acceptance of counterfeit currency on that business day in the remarks section of the PS Form 6019 (Tape Listing). c. If blank MOs are lost, destroyed, or stolen, report the incident as a possible postal offense. d. MOs recovered that have been reported lost or stolen shall not be issued; hold until disposition instructions are received from the MPSA. Note: Do not submit a postal offense report if shortages occur due to simple error, carelessness, or negligence without criminal intent and the responsible individual makes restitution at the time the shortage is discovered. Page 3
(Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier scores NO GO, show the Soldier what was done wrong and how to do it correctly. Evaluation Preparation: Setup: Test this task in conjunction with other postal tasks. Ensure that necessary postal supplies and equipment are available. Brief Soldier: Tell the Soldier to report a suspected postal incident. PERFORMANCE MEASURES GO NO-GO N/A 1. Reported postal incidents by using procedures and actions outlined in the tables on pages 328 and 329 in Chapter 14 of DoD 4525.6-M. 2. Sent an initial report of the postal incident to the Military Postal Service Agency (MPSA) within 72 hours of discovery. 3. Reported damage as a result of natural disaster, terrorist or enemy action to the MPSA within 72 hours. 4. Reported stamp stock and postage meter shortages. 5. Reported Money Order fund shortages. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary 1. DOD 4525.6-M DoD Postal Manual Yes No 2. DOD 4525.6-M DoD Postal Manual Yes No 3. DOD 4525.6-M DoD Postal Manual Yes No 4. DOD 4525.6-M DoD Postal Manual Yes No 5. DOD 4525.6-M DoD Postal Manual Yes No TADSS : None Equipment Items (LIN): None Materiel Items (NSN) : Step ID NSN LIN Title Qty 3. 7420-01-182-8531 Calculator, Electronic 1 4. 7420-01-182-8531 Calculator, Electronic 1 5. 7420-01-182-8531 Calculator, Electronic 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert of ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : Task Number Title Proponent Status 805C-LF5-1219 Operate a Postage Meter Machine 805C - Adjutant General (Individual) Approved Supporting Individual Tasks : Page 4
Task Number Title Proponent Status 805C-LF5-1219 Operate a Postage Meter Machine 805C - Adjutant General (Individual) Approved Supported Individual Tasks : None Supported Collective Tasks : Task Number Title Proponent Status 12-EAC-1226 Provide Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Theater Sustainment Command (TSC) - Human Resources Sustainment Center (HRSC)) 12 - Adjutant General (Collective) Approved 12-EAC-1228 12-PLT-0001 Coordinate Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Sustainment Brigade (SB) - Human Resources Operations Branch (HROB)) Created from Template: Provide Postal Support (Postal Platoon) 12 - Adjutant General (Collective) Approved 12 - Adjutant General (Collective) Proposed 12-EAC-1253 Provide Postal Support (HR CO) 12 - Adjutant General (Collective) Approved Knowledges : Knowledge ID 805C-K-1295 805C-K-1053 805C-K-1288 805C-K-1287 805C-K-1255 805C-K-1289 805C-K-0999 805C-K-1314 805C-K-1070 805C-K-1224 805C-K-1315 805C-K-1244 805C-K-1316 Knowledge Name Know to send interim accident report to MPSA every 15 days until finalized Know how to obtain blank money order from COPE Know that MPSA is Military Postal Service Agency Know to send an accident report to MPSA immediately Know that the COPE issues Postage Meter and PS Form 3602-PO Know that JMPA is Joint Military Postal Activity Contents of DoD 4525.6-M Know that postal offense reports must be sent within 72 hours Know how to prevent damage to a stamp stock Know how to use a postage meter machine Know that follow-up reports are required every 15 days until finalized Know how to operate an Integrated Retail Terminal (Unisys III IRT) Know that all MOs reported lost or stolen are to be held if discovered 805C-K-1317 Know the disposition of PS Form 1098 805C-K-1105 805C-K-1312 805C-K-1313 805C-K-1099 805C-K-1004 805C-K-1079 Skills : Skill ID 805C-S-0211 805C-S-0215 Know that postage meter funds (if present) are not part of the stamp stock Know what constitutes postal effects Know the minimum required information for a postal offense report Know who is authorized to conduct audits Know how to operate adding machine. Know how to initiate a postal offense investigation Skill Name Ability to read and interpret regulations Ability to read and interpret the local SOP 805C-S-0246 Ability to read and apply DoD 4525.6M 805C-S-0691 805C-S-0125 805C-S-0690 805C-S-0285 805C-S-0191 805C-S-0279 805C-S-0707 805C-S-0673 Ability to contact JMPA Apply decision-making skills Ability to contact MPSA Abilitiy to count U.S. currency Ability to analyze the situation to determine the need for discipline counseling Analyze situation Ability to handle shortages discovered during audits Ability to read and interperet the POM 805C-S-0708 Ability to process PS Form 1098 805C-S-0243 Ability to complete PS Form 6019 805C-S-0705 805C-S-0193 805C-S-0706 805C-S-0079 Ability ro process a postal offense report Ability to communicate Army requirements and regulations. Ability to recognize a postal offense Ability to use a Postage Meter Machine Page 5
ICTL Data : ICTL Title Postal Operations Course ICTL Personnel Type MOS Data Enlisted MOS: 42A, Skill Level: SL1, ASI: F5 Page 6