Report Date: 13 Feb 2018 805C-LF4-3518 Maintain a Postage Meter Machine Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD5 - This product/publication has been reviewed by the product developers in coordination with the Fort Jackson / Soldier Support Institute foreign disclosure authority. This product is releasable to students from all requesting foreign countries without restrictions. Page 1
Conditions: While serving as a Postal Finance Clerk in a military post office with a postage meter machine(s) and access to Department of Defense (DoD) 4525.6-M, the Domestic Mail Manual (DMM), and PS Form 3602-PO (Postage Collected Through Post Office Meter). Standards: Maintain a postage meter machine by accurately accounting for funds and properly reseting the postage meters without error IAW the guidance provided in the Department of Defense (DoD) 4525.6-M and Domestic Mail Manual (DMM). Special Conditions: None Safety Risk: Low MOPP 4: Cue: None Task Statements None DANGER None WARNING None CAUTION Remarks: All required references, forms and technical manuals will be provided by the local Command. Notes: None Page 2
1. Issue the postage meter to an operating clerk. Performance Steps a. Prepare a PS Form 3602-PO in triplicate. (Enter the date, meter number, and the beginning ascending and descending register readings.) b. Verify entries on the PS Form 3602-PO with the clerk. c. Initial all three copies of the PS Form 3602-PO on the "Supervisor" line. d. Have the clerk initial all three copies of the PS Form 3602-PO on the "Meter Operator" line. e. Maintain the original and duplicate copies of the PS Form 3602-PO during the day. f. Give the triplicate copy of the PS Form 3602-PO to the clerk. g. Change the date of the meter post marking dye. 2. Perform the following steps when the PS Form 3602-PO is spoiled: a. Mark all three copies "Void." b. Forward the original copy to the accountable postmaster. c. Retain the duplicate copy in the pad. d. Destroy the triplicate copy. 3. Perform the following steps at the close of the business day: a. Receive the postage meter funds for postage sold, and any unused meter tapes. b. Record the ending ascending and descending meter readings, subtract both columns, then compare both totals which should be equal. c. Check to see if the total cash plus the unused meter tapes equal the totals of both columns. d. Verify all entries on the PS Form 3602-PO with the clerk. e. Print your name on the "Supervisor" line on all three copies of the PS Form 3602-PO. f. Print the clerk's name (or have the clerk print his/her name) on the "Meter Operator" line on all three copies of the PS Form 3602-PO. g. Sign all three copies of the PS Form 3602-PO on the "Supervisor" line. h. Have the clerk sign all three copies of the PS Form 3602-PO on the "Meter Operator" line. 4. Make distribution of meter funds, unused meter tapes (if any), and the PS Form 3602-PO to the Custodian of Postal Effects(COPE) at the end of the day. 5. Withdraw and replace a malfunctioning postage meter machine from service if it misregisters or otherwise fails to correctly record each transaction in the ascending or descending register. 6. Secure postage meter and related items. 7. Reset the postage meter: a. When the "Credit Balance" register becomes less than $100. b. At least every 6 months. Note: If you are not the COPE, do NOT score Performance Measure 7. Page 3
(Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier scores NO GO, show the Soldier what was done wrong and how to do it correctly. Evaluation Preparation: Setup: Test this task in conjunction with other postal tasks. Ensure that all necessary postal supplies and equipment are available. Brief Soldier: Tell the Soldier to Maintain a Postage Meter Machine. PERFORMANCE MEASURES GO NO-GO N/A 1. Issued the postage meter to an operating clerk. 2. Performed steps by regulation when the PS Form 3602-PO was spoiled. 3. Performed steps by regulation at the close of the business day. 4. Made distribution of meter funds, unused meter tapes (if any), and the PS Form 3602-PO to the COPE at the end of the day. 5. Withdrew and replaced a malfunctioning postage meter machine from service if it misregistered or otherwise failed to correctly record each transaction in the ascending or descending register. 6. Secured postage meter head and related items. 7. Reset the postage meter. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary 1. DOD 4525.6-M DoD Postal Manual Yes No 1. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 2. DMM Domestic Mail Manual Yes No 2. DOD 4525.6-M DoD Postal Manual Yes No 2. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 3. DMM Domestic Mail Manual Yes No 3. DOD 4525.6-M DoD Postal Manual Yes No 3. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 4. DOD 4525.6-M DoD Postal Manual Yes No 4. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 5. DOD 4525.6-M DoD Postal Manual Yes No 5. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 6. DOD 4525.6-M DoD Postal Manual Yes No 6. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No 7. DOD 4525.6-M DoD Postal Manual Yes No 7. USPS FORM 3602-PO Postage Collected through Post Office Meter Yes No TADSS : None Equipment Items (LIN): None Materiel Items (NSN) : Page 4
Step ID NSN LIN Title Qty 1. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 1. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 1. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 2. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 2. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 2. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 3. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 3. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 3. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 4. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 4. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 4. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 5. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 5. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 5. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 6. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 6. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 6. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 7. 7560-00-912-3924 Tape, Postage Meter Machine 6S 1 7. 7490-88-300-0055 Postage Meter, Base, PB Mod. 5468 1 7. 7490-88-300-0054 Postage Meter, Head, PB Mod. 5315 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert of ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : None Supporting Individual Tasks : Task Number Title Proponent Status 805C-LF4-3532 Conduct Custodian of Postal Effects (COPE) Duties 805C - Adjutant General (Individual) Obsolete Supported Individual Tasks : Task Number Title Proponent Status 805C-LF4-3532 Conduct Custodian of Postal Effects (COPE) Duties 805C - Adjutant General (Individual) Obsolete Supported Collective Tasks : Task Number Title Proponent Status 12-EAC-1253 Provide Postal Support (HR CO) 12 - Adjutant General (Collective) Approved Knowledges : Knowledge ID 805C-K-1034 805C-K-1015 805C-K-1224 805C-K-0989 805C-K-0987 Knowledge Name Know components of meter head How to read postage meter tapes Know how to use a postage meter machine Postage Meter machine components Know the disposition of PS Form 3602-PO Page 5
805C-K-1105 805C-K-1256 805C-K-1255 805C-K-1040 805C-K-1257 Know that postage meter funds (if present) are not part of the stamp stock Know that each part of PS Form 3602-PO is accountable paper Know that the COPE issues Postage Meter and PS Form 3602-PO Know the disposition of unused postage meter tape(s) Know the standard for signing PS Form 3602-PO, Initials;Print;Rank;Signature Skills : Skill ID 805C-S-0670 805C-S-0229 805C-S-0672 805C-S-0227 805C-S-0218 805C-S-0079 805C-S-0226 Skill Name Ability to fill out PS Form 3602-PO Ability to install, lock, and remove meter head Ability to set Postage Meter amounts correctly Operate postage meter machine Check postage meter tape for accuracy Ability to use a Postage Meter Machine Secure meter head to meter base ICTL Data : ICTL Title ASI F4 - Postal Supervisor Personnel Type MOS Data Enlisted MOS: 42A, Skill Level: SL3, ASI: F4, Duty Pos: UJZ Page 6