CORK CITY COUNCIL ARTS OFFICE ARTS GRANT APPLICATION FORM 2016 (FOR OFFICIAL USE ONLY) Folio Number DO NOT STAPLE THIS DOCUMENT IN ANY WAY PLEASE COMPLETE IN BLOCK LETTERS Cork City Council invites applications to the 2016 Arts Grant Scheme. Grants are provided to a number of community and voluntary groups along with professional arts organisations throughout the city area. Arts Grants allocations are in alignment with the policies set out by the Cork City Council Arts and Cultural Strategy 2010-2015. This strategy is available at; http://www.corkcity.ie/services/corporateandexternalaffairs/arts/artsandculturalstrategy2010-2015/ This Application Form is available in large print on request, by email artsgrants@corkcity.ie The Application Form is available download in PDF and word format at; http://www.corkcity.ie/services/corporateandexternalaffairs/arts/fundingapplicationforms/ APPLICATION INFORMATION Section A & Section D of the application form must be completed by all applicants. Section B to only to be completed by those involved with Professional Arts. Section C should only be completed by those involved in Voluntary & Community Arts. DEADLINE FOR RECEIPT OF ALL APPLICATIONS IS 5PM THURSDAY 26 TH NOVEMBER 2015 APPLICATIONS ARE ASSESSED USING THE FOLLOWING CRITERIA Applications must be submitted before the stated deadline. Requested accompanying material must be submitted. Applicants must be located or provide services within Cork City Council s administrative area. Work must be artistic in nature. Work must be carried out on a not-for-profit basis. Codes of practice, child first guidelines, health & safety regulations, equal opportunities. Recognition and accommodation of the culturally diverse interests of the city. Procedures for documentation and evaluation. PROFESSIONAL ARTS SECTOR CRITERA ARTISTIC CRITERIA Track record. Quality of Artistic samples. Evidence of continued artistic growth & development. Ambition of work programme, innovation in programming/artist selection. Impact on discipline development. Offering opportunities for young/emerging arts for diverse backgrounds. STRATEGIC CRITERIA Applicant s contribution to and impact on the arts in the city. Programme development and capacity building. Extent of Regional and National Profile. International Links and Profile. Audience development strategy. Plans for documentation, evaluation and reporting. OPERATIONAL CRITERIA Professional management and governance.
Income from other sources, a minimum of 50%, in kind support is eligible. Artists Fees in accordance with professional practice. Accessibility: location, cost and special needs. Public Presentation of work. Cork City Council Arts Grant Form 2016 VOLUNTARY / COMMUNITY ARTS CRITERIA ARTISTIC CRITERIA Demonstrated connection to a specific artistic or cultural activity Programmes extension and enhancement of participants understanding and/or practice of art form/s. Quality of experience and engagement with the art form in the proposed activity. STRATEGIC CRITERIA Contribute to dialogue on the importance/ relevance of art within a community. Demonstrate an interest in growth, development and renewal s activities. OPERATIONAL CRITERIA Equality of access to and participation in activities. Evidence of sound book-keeping practices (Certified annual accounts should be supplied). Evidence of a committee based governing structure for organisation. FREEDOM OF INFORMATION Please note that information provided to Cork City Council may be disclosed in response to a request made under the Freedom of Information Act (1997). However every effort will be made to protect confidentiality, particularly in relation to commercially sensitive material. FURTHER INFORMATION Arts Office, T.E.A.M unit, Corporate Affairs, Cork City Council, City Hall, Anglesea Street, Cork, Ireland Tel: 021 4924042 Email: artsgrants@corkcity.ie SECTION A ORGANISTION DETAILS to be completed by all applicants Name of Organisation/Group Name of contact person for correspondence Address of Organisation/Group Telephone Number E. Mail (Used for acknowledgement of application) Website Category Please Tick Professional Voluntary/Community - 2 -
Funding Received from Cork City Council Arts Grants Cork City Council Arts Grant Form 2016 2015 2014 2013 Other funding received from Cork City Council, Project, Bursary, Arts in Context, Commissions, etc 2015 2014 2013 Please state the total income and expenditure of your organisation for the years below Income Expenditure Projected 2016 Projected 2016 Actual 2015 Actual 2015 Actual 2014 Actual 2014 Arts Grant Requested 2016 Are you a non profit making organisation? Yes No Please indicate your organisations legal status Un-incorporated Club or Association Company Limited by Guarantee Company Limited by Shares Trust Other (Specify) Note: Most Clubs and Societies are unincorporated. Please provide details of your Board of Directors Name Position; Chair, Secretary, Term of Office - 3 -
Cork City Council Arts Grant Form 2016 How frequently does the Board/Committee meet, e.g. monthly, bimonthly? How long is the organisation established? If a membership based organisation, how many members do you currently have? What is your membership fee, please outline if different rates apply to Students, OAP s, etc - 4 -
SECTION B PROFESSIONAL ARTS ORGANISATIONS To be completed by professional arts organisation seeking revenue grants for 2016 Cork City Council Arts Grant Form 2016 ARTFORM / ACTIVITY Artistic discipline tick as appropriate Architecture Community Arts Circus Digital arts Dance Festival Film & Video Literature Arts & Disability Sound Art Theatre Traditional Arts Multi-disciplinary Music Opera Visual Arts Other If other, please specify: Organisation description tick as appropriate Arts Centre Collective Festival Production Company Resource Organisation Venue State the artistic purpose of your organisation, (200 words max). BLOCK LETTERS - 5 -
Cork City Council Arts Grant Form 2016 State the activities of your organisation over the past year. If in receipt of a Cork City Council Arts Grant in 2015, indicate how it was used in support of this programme of events, (200 words max). BLOCK LETTERS - 6 -
Cork City Council Arts Grant Form 2016 Provide details of your organisations planned programme 2016. Highlight aspects of the programme for which Cork City Council funding will allocated, (max 200 words). BLOCK LETTERS - 7 -
Cork City Council Arts Grant Form 2016 AUDIENCE : please provide details of attendance, participation figures at your events, programmes in 2015, as well as any details on their demographic breakdown, age, residence, etc., you have. Indicate based on this information your future strategy for audience development. You should provide a global figure, as well a break down per project. Let us know how you documented these figures. - 8 -
Cork City Council Arts Grant Form 2016 FINANCIAL INFORMATION Please complete the Income and expenditure sheet below INCOME Actual 2015 Arts Council Projected 2016 Cork City Council Arts Grants Other Grant Income FÁS Sponsorship/Donations Box Office Sales Membership Fees Other Earned Income TOTAL INCOME EXPENDITURE Arts Programme Costs Salaries/Wages (Gross Figures) Rent Insurance Repairs/Maintenance Light & Heat Printing/Postage/Stationary Advertising/Publicity/Marketing Telephone Accountancy Fees Legal Fees Bank Charges Travel/Accommodation Materials Equipment Hire Training Entertainment/Hospitality Other Costs (give details) TOTAL EXPENDITURE Actual 2015 Projected 2016-9 -
Cork City Council Arts Grant Form 2016 Is your organisation a Registered Charity? Yes No If yes: please state Charity registration no. Number of Staff employed Please indicate Full time Part time Contract Please state positions held by staff: Artistic director, technician etc: Title Full time/part time/contract Has there been a change in your staffing levels in 2015, and if yes, why? (BLOCK LETTERS) - 10 -
SECTION C VOLUNTARY AND COMMUNITY SECTOR Cork City Council Arts Grant Form 2016 To be completed by the voluntary/community sector only Which of the following describes your organisation/groups activity? tick as appropriate Music group Painting group Photography Social club Youth club Craft group Festival Writers group Community event Other Please indicate from the following that which best describes your group Mainly under 18 years Mainly between 18 and 34 years Mainly between 34 and 60 years Over 60 years Mainly female Mainly male Mixed sex Mixed age group Please give a brief history of the group? (200 words max) BLOCK LETTERS - 11 -
Cork City Council Arts Grant Form 2016 Do your members pay a fee to join your group/club? Yes No What is your membership fee, please outline if different rates apply to Students, OAP s, etc Do your members pay tuition fees for classes? Yes No Do you currently work or have you in the past worked with professional artists? Yes No If yes, please give details (BLOCK LETTERS) - 12 -
How often does your group meet? Cork City Council Arts Grant Form 2016 Where do you meet? Do you pay for hire of your meeting place? Yes No What arts programme events did your group undertake in 2015? (BLOCK LETTERS) - 13 -
Cork City Council Arts Grant Form 2016 Please describe the activities in 2016 you require funding for and specifically areas of expenditure for which funding is sought from Cork City Council.(BLOCK LETTERS) - 14 -
Cork City Council Arts Grant Form 2016 Please complete the following Budget sheet. Please ignore the areas that not relevant to your organisation. INCOME Membership Fees Tuition Fees Cork City Council Arts Grants Other Grant Income Sponsorship/Donations Sales Fundraising Other Earned Income Actual 2015 Projected 2016 TOTAL INCOME Expenditure Rent Insurance Field trips Travel/Accommodation Tuition/artist fees Materials Administration costs Uniforms Instruments Equipment Hire Training Actual 2015 Projected 2016-15 -
Entertainment/Hospitality Cork City Council Arts Grant Form 2016 Other Costs (give details) TOTAL EXPENDITURE SECTION D : FINANCIAL INFORMTAION Please note: A copy of the top of your bank statement must be accompanied with this form. SUPPLIER NAME: ADDRESS: IRISH VAT/TAX REG NO. OR PPS NO. Note: Vat/Tax number required for all registered suppliers. PPS number required if not VAT registered. NATURE OF BUSINESS: CHARITY NO. (If applicable CHY reference number): PHONE NO. Email address for remittances = PART B- SUPPLIER TYPE Grant/Refund Professional Service Construction Service Other Goods/services VAT RATE = Note: Professional Services payments are liable to withholding tax of 20% Note: Construction services invoices must be VAT Free as liable to reverse charge VAT and may be liable to withholding tax. PART C BANK DETAILS Please note copy of top section of bank statement (do not include transaction details) showing name and account details must accompany this form Name and address of Bank: Bank Account Name: Sort Code: Account No. Bic/swift: iban: Signed Company position Date - 16 -
Print Name Cork City Council Arts Grant Form 2016 Internal use only Return to: Name: EMAIL ADRESS = Department: Address: Financial Summary 1. Please provide an up to date, Certified/Audited (if applicable) Statement of Accounts with this application. If this information is not supplied at this time, and your application is successful, it will be required before any payment of this grant by Cork City Council. If your organisation is tax registered you are required to provide a copy a valid Tax Clearance Certificate (Form TC2 or TC3). This is not necessary if you can quote a Charity Number. All contractors or third parties employed, paid or grant aided and in receipt of payment in excess of 6,500 in a 12-month period must produce a current C2 certificate or tax clearance certificate. Amounts over 6,500 are reported to the Revenue Commissioner on an annual basis. 2. Groups in receipt of grant aid in of or in excess of 6,500 must submit audited accounts in order to draw down their full grants, groups in receipt of grant aid below 6,500 must complete income and expenditure details. 3. A copy of the top of your bank statement must accompany this form. SECTION E APPLICANT STATEMENT I have completed all relevant sections of this of this application form and confirm that all information provided is truthful and accurate. Name (printed): Signature: Position: Date: Checklist: Please ensure you have included in your application 1. A signed application form. 2. Completed relevant sections of the application form (Professional or Voluntary/Community) 3. Examples of previous work of the applicant(s). 4. State the amount requested from Cork City Council. 5. That the application form and supporting material is not stapled together. RECEIPT OF APPLICATIONS Your application will be acknowledged by email within two weeks of receipt. Decisions on the application will be issued within ten weeks of application. DEADLINE FOR THE RECEIPT OF COMPLETED APPLICATIONS IS 5PM THURSDAY 26 TH NOVEMBER, 2015 COMPLETED APPLICATIONS MUST BE RETURNED TO: ARTS OFFICE, T.E.A.M, CORPORATE AFFAIRS, CORK CITY COUNCIL, - 17 -
CITY HALL, ANGELSEA STREET, CORK, IRELAND TEL: 00 353 21 4924042 EMAIL: artsgrants@corkcity.ie Cork City Council Arts Grant Form 2016 FOR OFFICE USE ONLY SUPPLIER NUMBER:. - 18 -