THE OGDEN CITY ARTS GRANTS PROGRAM GRANT APPLICATON GUIDELINES Read this carefully! Ogden City Arts Advisory Committee OGDEN CITY ARTS, a Citizen Advisory Committee of Ogden City, is given the authority to recommend grant funds provided by Ogden City in Fiscal Year 2017-18. to support arts organizations and artists in Ogden City and to provide access to the arts for the people of Ogden City. OGDEN CITY ARTS provides all persons with equal access to programs without regard to race, religion, gender, national origin, disability, age, or sexual orientation. The OGDEN CITY ARTS GRANTS PROGRAM, funded through an annual appropriation from Ogden City, makes direct grants to individuals and organizations that contribute to the cultural life of our community. OGDEN CITY ARTS GRANTS support projects in every art form, for both well-established institutions and newly formed groups. The OGDEN CITY ARTS GRANTS PROGRAM is competitive. The award of these grants is made at the sole discretion of OGDEN CITY. All grants are made on a yearly basis, and new applications must be submitted each year. All grant applications require at least a 1:1 cash funding match. In-kind contributions are not allowable as a portion of the required match, although they will be considered by the committee when reviewing applications as evidence of commitment to the applicant and project by others. Please read carefully the Legal Assurances on the last page of the application before signing the application. In the event that a grant is awarded, these assurances become part of the legally binding contract between the applicant and OGDEN CITY. Grants are made in two areas: GENERAL SUPPORT GRANTS and PROJECT GRANTS. GENERAL SUPPORT GRANTS GENERAL SUPPORT GRANTS offer general support to Ogden City s established arts organizations which have developed a broad range of programming and have contributed extensively to the cultural life of the city. GENERAL SUPPORT GRANTS assist arts organizations with general operating expenses and the continuation or expansion of arts programming for the people of Ogden. ELIGABILITY In order to be eligible for a GENERAL SUPPORT GRANT, the applicant must: Be a nonprofit, 501(c)(3) tax-exempt arts organization for at least three years, whose primary purpose is arts programming, support, or services. Be based in Ogden City. Have a record of professional management and programming.
Show determination to present professional quality arts experiences as evidenced by paid performers, fair honoraria to artists, staff, etc. Applicants for GENERAL SUPPORT are limited to requests of no more than $4,000 or 15% of their preceding year s total operating budget. GENERAL SUPPORT GRANTS must be matched with cash on at least a 1:1 ratio. Matching funds may be anticipated at time of application but must be received and obligated by the ending date of the grant as indicated in the application. In kind services and goods may not be used in the match GENERAL SUPPORT GRANTS are awarded on a yearly basis. Services must be performed within a twelve-month (grant year) period beginning no earlier than July 1 and ending by June 30 of each year. Applicants for GENERAL SUPPORT must make two free admission tickets available to OGDEN CITY ARTS for on-site evaluations of program activity. Applicant must submit copy of IRS 501(c)(3) tax exemption letter with application. Recipients of other OGDEN CITY ARTS PROJECT GRANTS during the same grant year are ineligible for GENERAL SUPPORT GRANTS. Only completed forms will be reviewed. Applications submitted that are determined to be incomplete at the time of application may be ruled ineligible for funding. 50% of awards will be paid upon approval by City Council after July 1. All Grantees must submit a final report to receive the final 50% of their Award. PROJECT SUPPORT GRANTS PROJECT SUPPORT GRANTS are available to individuals and organizations for specific arts projects and programs that have been determined to be of value to the community. Exhibits, concerts, performances, festivals, shows, workshops, and readings are among projects eligible for funding through PROJECT SUPPORT GRANTS. ELIGIBILITY In order to be eligible for a PROJECT SUPPORT GRANT, the applicant must: First time applicants for Ogden City Arts Grants do not need to show proof of non-profit status. Request support only for arts projects or projects that incorporate arts in their activities. Have a record of professional management and programming. Show determination to present professional quality arts experiences as evidenced by paid performers, fair honoraria to artists, staff, etc. Projects must be based in Ogden City and benefit Ogden City residents. PROJECT SUPPORT GRANTS must be matched with cash on at least a 1:1 ratio. Matching funds may be anticipated at time of application but must be received and obligated by the ending date of the grant as indicated in the application. In kind services and goods may not be used in the match.
Applicants for PROJECT SUPPORT are limited to requests of no more than $4,000 or 50% of their project budget. Service must be performed within a period beginning July 1st, and ending by June 30th of each year. Applicants for PROJECT SUPPORT GRANTS must make two free admission tickets available to OGDEN CITY ARTS for on-site evaluations of program activity. Only completed applications will be reviewed. Applications submitted that are determined to be incomplete at the time of application may be ruled ineligible for funding. 50% of awards will be paid upon approval by City Council after th4e beginning of the fiscal year. All Grantees must submit a final report to receive the final 50% of their Award. REVIEW CRITERIA The following criteria are considered during the review and approval process for applications in both categories: Artistic quality. Ability to administer and implement the project, including the development of a realistic budget. Projected income that reflects cash and in-kind match from a broad range of sources. Constituency served and number of people served through this project. Sound organizational planning and fiscal management. Community impact as evidenced by community support, public profile, types of programs, and services offered. Programs and services open to the public and not restricted to members only. Access for underserved and general populations (e.g., disabled, minority, senior, at risk youth, lower income, rehabilitative, etc.). Demonstration of professional community relations and support for artists and the arts community as it relates to this project. Completeness and clarity of application. Major changes in scope, budget, or schedule must be submitted in writing and approved. ON-SITE REVIEW All grantees will be required to submit to OGDEN CITY ARTS the dates, times, and locations of their project or events. Every effort will be made by OGDEN CITY ARTS, Grants Committee, and staff members to evaluate grantees. Grantees will be requested to admit reviewers to their projects/ events free of charge.
DOCUMENTATION The grantee shall give credit to OGDEN CITY CORPORATION in promotion, publicity, advertising, and programs. Copies of these materials displaying the approved logo should accompany the Final Report form. All grant recipients are required to document their projects and submit such documentation with their Final Report. Documentation should consist of photographs and/or video with brief descriptions. FINAL REPORT All grant recipients are required to submit a FINAL REPORT form to OGDEN CITY ARTS within thirty (30) days of project/season completion and no later than July 30, 2018. Please read through this form before initiating your project and create assessment tools that relate to it. The form will be emailed to grantees with the notice of the grant award. INSURANCE OGDEN CITY ARTS strongly encourages all applicants to pursue on their own some form of insurance coverage, both for project participants and for audience members, as a good business practice. CANCELLATION In cases where projects and final reports are not completed and submitted in a timely manner, OGDEN CITY ARTS may withhold or cancel grant funds. OGDEN CITY ARTS FUNDING LIMITATIONS OGDEN CITY ARTS cannot fund: 1. Projects completed prior to application date. 2. Travel or programming outside of Ogden. 3. Tuition for college/university study in the U. S. and abroad. 4. Deficits. HOW TO APPLY All applicants, but especially first-time applicants, are invited and strongly encouraged to contact the Arts Coordinator of OGDEN CITY ARTS. There will be grant writing workshop on January 11, 2017 at noon at the GOAL Foundation board room, 2440 Washington Blvd. Ogden. Late applications will not be reviewed. For further information about the grants program, or if you have questions regarding preparation of your application, please call or email arts@ogdencity.com Diane Stern, Ogden City Arts Coordinator (801) 629-8719 Lorie Buckley, Associate Ogden City Arts Coordinator (801)629-8718 2549 Washington Boulevard, Suite 915 Ogden, Utah 84401
PUBLIC HEARING In compliance with Utah State Code 10-2-8, a public hearing must be conducted prior to awarding grant funds to selected applicants. Therefore, applicants may be requested to attend a public hearing that will be held in conjunction with an Ogden City Council meeting. A notice of date and time will be sent to all applicants at least two weeks prior to the hearing. FAQs Who evaluates the grants applications? Applications are first reviewed by the Grants sub-committee, composed of OGDEN CITY ARTS ADVISORY COMMITTEE members. Recommendations for funding are submitted to the full committee for final approval. Recommendations then go to the Ogden City Director of Community Economic Development for approval. They then go to the City Council in a work session for their review and recommendations Based upon City Council s advice, the awards are amended as necessary by the Ogden City Arts Advisory Committee and are presented in a public hearing held in conjunction with a normal City Council meeting. The hearing date will be determined by the Ogden City Council. Applicants will be notified of the public hearing two weeks prior and are encouraged to attend for input to the City Council and City Administration. However, attendance is not mandatory. Does submitting additional printed materials with my application improve my chances for getting a grant? No -- supplementary materials that are not specifically requested will not be mailed to the review committee. When will the awards be announced and delivered to the successful grantees? After the City Council has approved the awards, the successful grantees will be mailed a packet with a Letter of Agreement.