Pi Beta Phi 2018 College Weekend Agenda College Weekend, 2018 12 6:30 p.m. Registration Open Grand Coatroom, 4 th Floor 12 p.m. Pi Beta Phi Foundation Information Table Grand ABC Foyer, 4 th Floor Pi Beta Phi Foundation is proud to financially support College Weekend programming as well as many other Fraternity programs. Stop by Pi Beta Phi Foundation's Information Table to learn more about how you can be a part of making Pi Phi premier! 12 p.m. Fraternity Housing Corporation Information Table Grand ABC Foyer, 4 th Floor Want to learn more about the Fraternity Housing Corporation (FHC)? Stop by to meet a member of the FHC staff! Discover how FHC can help your chapter members have a premier housing experience. 12 p.m. Chapter Website Information Table Grand ABC Foyer, 4 th Floor After Friday afternoon s session, Pi Beta Phi will staff a Chapter Website Information Table to answer additional questions you may have regarding the transition of your chapter s website to the new content management system as well as other digital communication tools. 12 p.m. Read > Lead > Achieve Photo Opportunity Grand ABC Foyer, 4 th Floor 12:30 3 p.m. Headquarters Tour (Pre-registration required) 4 th Street Entrance Buses for the first Headquarters Tour will board at 12:30 p.m. from the 4 th Street Entrance and leave promptly at 1 p.m. 1 6 p.m. Pi Phi Express Grand C, 4 th Floor Stop by to purchase those Pi Phi goodies you simply cannot live without! 3 5:15 p.m. Headquarters Tour (Pre-registration required) 4 th Street Entrance Buses for the second Headquarters Tour will board at 3 p.m. from the 4th Street Entrance and leave promptly at 3:15 p.m. 4 6 p.m. Pre-Conference Chapter Website Training Gateway West, 18 th Floor All chapters are encouraged to send representation to a pre-conference training program highlighting an exciting new website tool the Fraternity is launching. Every chapter will be expected to utilize this platform for their chapter website. Suggested attendees include Chapter Presidents, Vice Presidents of Membership, Vice Presidents of Communications, Vice Presidents of Event Planning and the AAC members supporting these officers. 6:30 8 p.m. Opening Dinner (seating assigned by region) Regency CDEF, 2 nd Floor 8 9 p.m. Registration Open Grand Coatroom, 4 th Floor 1
Agenda, cont. 8:15 9:45 p.m. Educational Tracks Accountability and Event Planning College: Grand D, 4 th Floor Alumnae Advisory Committee College: Parkview, 4 th Floor Chapter President College: Grand A B, 4 th Floor Finance College: Grand G H, 4 th Floor Housing College: Grand F, 4 th Floor Member Development and Fraternity Programming College: Grand E, 4 th Floor Membership Recruitment College: Regency A B, 2 nd Floor, 2018 8 a.m. Foundation, FHC and Chapter Website Information Tables Grand ABC Foyer, 4 th Floor 8 a.m. Read > Lead > Achieve Photo Opportunity Grand ABC Foyer, 4 th Floor 8 8:45 a.m. Breakfast Regency CDEF, 2 nd Floor A breakfast buffet is available for all registrants. No programming will be offered during breakfast. 8 11:30 a.m. Registration Open Grand Coatroom, 4 th Floor 8 a.m. 7 p.m. Pi Phi Express open Grand C, 4 th Floor 9 11:30 a.m. Educational Tracks Accountability and Event Planning College: Grand D, 4 th Floor Alumnae Advisory Committee College: Parkview, 4 th Floor Chapter President College: Grand A B, 4 th Floor Finance College: Grand G H, 4 th Floor Housing College: Grand F, 4 th Floor Member Development and Fraternity Programming College: Grand E, 4 th Floor Membership Recruitment College: Regency A B, 2 nd Floor 11:30 a.m. 1:15 p.m. Lunch Regency CDEF, 2 nd Floor A lunch buffet is available for all registrants. No programming will be offered during lunch. 1:15 2:15 p.m. Registration Open Grand Coatroom, 4 th Floor 1:30 3:30 p.m. Educational Tracks Accountability and Event Planning College: Grand D, 4 th Floor Alumnae Advisory Committee College: Parkview, 4 th Floor Chapter President College: Grand A B, 4 th Floor Finance College: Grand G H, 4 th Floor Housing College: Grand F, 4 th Floor Member Development and Fraternity Programming College: Grand E, 4 th Floor Membership Recruitment College: Regency A B, 2 nd Floor 3 4 p.m. Registration Open Grand Coatroom, 4 th Floor 3:30 3:50 p.m. Break Grand Foyer, 4 th Floor
Agenda, cont. 4 6 p.m. Educational Tracks Accountability and Event Planning College: Grand D, 4 th Floor Alumnae Advisory Committee College: Parkview, 4 th Floor Chapter President College: Grand A B, 4 th Floor Finance College: Grand G H, 4 th Floor Housing College: Grand F, 4 th Floor Member Development and Fraternity Programming College: Grand E, 4 th Floor Membership Recruitment College: Regency A B, 2 nd Floor 7 p.m. Dinner Regency CDEF, 2 nd Floor Read > Lead > Achieve Presentation Foundation Top 10 Giving Chapters Pi Beta Phi Foundation will recognize chapters for significant giving in the 2017 calendar year. Grand President Panel Ever wonder what it s like to be Pi Beta Phi s Grand President? What type of leadership skills do these women need? What s the best part about the job and what s the most terrifying? What does Pi Phi mean to these women and what led them to lead in these roles? During dinner you ll get the opportunity to ask! Join Grand President Paula Pace Shepherd and Past Grand Presidents Sarah Ruth Sis Mullis and Mary Loy Tatum for a discussion with the Grand Presidents. 8:45 10 p.m. Cookie Shine and Dessert Regency Foyer, 2 nd Floor, 2018 8 a.m. 12 p.m. Foundation, FHC and Chapter Website Information Tables Grand ABC Foyer, 4 th Floor 8 8:45 a.m. Breakfast Regency CDEF, 2 nd Floor A breakfast buffet is available for all registrants. No programming will be offered during breakfast. 9 10:30 a.m. Educational Tracks Accountability and Event Planning College: Grand D, 4 th Floor Alumnae Advisory Committee College: Parkview, 4 th Floor Chapter President College: Grand A B, 4 th Floor Finance College: Grand G H, 4 th Floor Housing College: Grand F, 4 th Floor Member Development and Fraternity Programming College: Grand E, 4 th Floor Membership Recruitment College: Regency A B, 2 nd Floor 10:45 11:30 a.m. Closing General Session Regency CDEF, 2 nd Floor
Overview of the Accountability and Event Planning College Agenda Part I 8:15 8:30 p.m. Welcome and overview of track 8:30 9 p.m. Fraternity overview and Servant Leadership 9 9:30 p.m. The WHY behind rules and policies 9:30 9:45 p.m. Vice President of Administration, Vice President of Event Planning and Alumnae Advisory Committee break out sessions Part II 9 10:15 a.m. Planning a great Pi Phi Party 10:15 10:45 a.m. Event monitors 10:45 11:15 a.m. Contracts and insurance for events 11:15 11:30 a.m. Hazing in fraternities and sororities Part III 1:30 2:20 p.m. Member accountability overview 2:20 3 p.m. Policy and Standards Board 3 3:30 p.m. Handling standards issues 3:30 3:50 p.m. Break 4 5:30 p.m. Model member accountability process with Chapter Presidents 5:30 6 p.m. Emergency procedures with Chapter Presidents Part IV 9 10:30 a.m. Action Planning, Takeaways and Wrap Up 4
Overview of Alumnae Advisory Committee College Agenda Part I: Accept the Challenge 8:15 8:25 p.m. Opening Remarks and Overview of College 8:25 8:55 p.m. Tips for Advising 8:55 9:15 p.m. Working with the Chapter 9:15 9:40 p.m. Communication Through Mentorship 9:40 9:45 p.m. Closing Remarks Part II: Mission Information 8:15 9 a.m. Breakfast with Regional Team (optional) Update from Grand Vice President Programming Marla Wulf (8:45 a.m.) 9 9:05 a.m. Morning Session Introduction 9:05 10:15 a.m. Building and Maintaining Strong AACs 10:15 10:30 a.m. Break 10:30 11:30 a.m. Small Group Discussions #1 Part III: Embrace the New World 1:30 2:45 p.m. Risk Management and Event Planning 3:30 3:50 p.m. Giving and Receiving Feedback 3:50 4:30 p.m. Break 3:50 4:30 p.m. Fraternity Resources 4:30 5:55 p.m. Small Group Discussions #2 5:55 6 p.m. Closing Remarks Part IV: Spring into Action 9 9:05 a.m. Opening Remarks 9:05 10 a.m. AAC Success Panel 10 10:30 a.m. Action Plan/Closing Remarks 5
Overview of the Chapter President College Agenda Part I: Setting Up the Grand Stand 8:15 8:30 p.m. Welcome, Overview of Track and Group Activities 8:30 9 p.m. Servant Leadership and Delegation 9 9:30 p.m. Chapter Assessment Part II: Being a Ring Leader 9 9:50 a.m. Challenging the Status Quo 9:55 10:40 a.m. Collegiate Landscape 10:45 11:30 a.m. Big Picture Pi Phi Part III: : Juggling Chapter and Campus Partners and Requirements 1:30 2:45 p.m. Partner Panel 2:45 3:30 p.m. Chapter Evaluation 3:30 3:50 p.m. Break Part IV: Making Risk a Vanishing Act 4 5 p.m. Model Member Accountability Process 5 6 p.m. Pi Phi Policies and Procedures Part V: Preparing for Exhibition 9 9:45 a.m. Roundtables 9:45 10:30 a.m. Chapter Calendar, Assessment and Self Care 6
Overview of the Finance College Agenda Part I: 8:15 9:45 p.m. Part II: 9 11:30 a.m. Welcome and icebreaker activity Expectations of the weekend/ground rules What does it mean to be a VPF? Take aways from the role Chapter Evaluation requirements Icebreaker Financial policies Financial responsibilities of membership AFP/AFD/IFD Membership status and finances Chapter budgets Part III:1:30 3:30 p.m. Part IV: 4 6 p.m. Part V: 9 10:30 a.m. Budget Proforma Finance/Housing Track combined Utilizing GreekBill 2.0 Fundraising Practices and memberplanet Support Structure Resources Weekend Review Implementation of material learned 7
Overview of the Housing College Agenda Part I: Building a Home Laying the Foundation 8:15 9:45 p.m. Welcome and overview of track Learning about our support system and servant leadership Online resources Part II: Building a Home Constructing the Framework 9 11:30 a.m. Defining the roles of a Vice President of Housing, House Manager and Alumnae Advisory Committee Housing Advisor How to work with your supporters 1:30 3:30 p.m. Housing Process Safety and security House rules, policies and procedures Unique and difficult housing situations 4 6 p.m. Unique and difficult housing situations, cont. What makes a community? Start your Housing Plans! Part III: Building a Home Putting on the Finishing Touches 9 10:30 a.m. Reviewing Housing Plans in Groups Weekend Review 8
Overview the Member Development and Fraternity Programming Agenda Part I: Challenge Yourself 8:15 8:30 p.m. Welcome and Overview of Track 8:30 9 p.m. Fraternity Overview and an introduction to Servant Leadership 9 9:45 p.m. Facing Facilitation Fears and Practicing Facilitation Musts Part II: Challenging Others 9 9:20 a.m. What Every Pi Phi Leader Needs to Know Roundtable 9:20 10:30 a.m. Starting with our Core Values through Fraternity Heritage Programming 10:45 11:30 a.m. Tips and Tricks for a Successful Leading with Values Seminar Experience Part II: Challenging Others, cont. 1:30 1:45 p.m. Overview of Chapter Evaluation 1:45 2 p.m. How to Teach a Song 2 2:45 p.m. The Future of Pi Phi Through New Member Education 2:45 3:30 p.m. All the Pieces of Philanthropy: From Recruitment to Read > Lead > Achieve Part II: Challenging Others, cont. 4 4:30 p.m. Making Senior Year More Than Senior Wills with Pi Phi for Life 4:30 5:45 p.m. Elevating Your Academic Programming 5:45 6 p.m. Wrap Up Part III: Completing the Programming Challenge 9 10 a.m. When Members Ask, What s in it for me? 10 10:30 a.m. Takeaways and Wrap Up 9
Overview of the Membership Recruitment College Agenda Part I: 8:15 9:45 p.m. Introduction and Sisterhood Activity Goals of Recruitment The Four C s of Recruitment Part II: 9 11:30 a.m. 750+ PNMs Recruiting Campuses Membership Selection Review Setting Invite/Release Points Membership Statuses Part II: 9 11:30 a.m. <750 PNMs Recruiting Campuses Membership Statuses Membership Selection Review Setting Invite/Release Points Part III: 1:30 3:30 p.m. Sisterhood Activity Authenticity and Confidence in Recruitment Friendship and Values-Based Recruitment Part IV: 4 6 p.m. National Panhellenic Conference Rules and Guidelines Philanthropy & Preference Rounds Rotations Part V: 9 10:30 a.m. Sisterhood Activity Legacies Tell Your Story Survey and Q&A 10