Other Transaction Agreement (OTA) Management Office Mr. Randal Gaereminck, Director 16 October 2017 1
AGENDA What is the OTA Management Office? What is an Other Transaction Agreement? History of Other Transaction Agreement Process FY19 Annual Cycle Schedule Contact Information 2
What is the OTA Management Office? 3
OTA MANAGEMENT OFFICE ACC-NJ Legal-NJ National Advanced Mobility Consortium (NAMC) ACC-WRN Legal-WRN Defense Automotive Technology Consortium (DATC) OTA Management Office and NAMC Partnering to Leverage their Individual Capabilities and Investments OTA Management Office and DATC Partnering to Leverage their Individual Capabilities and Investments OTA OTA Ground Vehicle Systems Other Transaction Agreement (GVS OTA) Detroit Arsenal Automotive Other Transaction Agreement (DA2 OTA) 4
OTA MANAGEMENT OFFICE The OTA Management Office represents the Department of Defense and manages the Ground Vehicle Systems (GVS) Other Transaction Agreement (OTA) and Detroit Arsenal Automotive (DA2) Other Transaction Agreement (OTA) The OTA Management Office is your single point of contact on actions under the GVS OTA and DA2 OTA Ensure project awards are awarded in a timely manner Provides a team to guide and assist in executing the OTA process from project conception through closeout 5
OTA MANAGEMENT OFFICE ORGANIZATIONAL CHART Director Mr. Randal Gaereminck Ph: 586-282-8736 randal.c.gaereminck.civ@mail.mil GVS OTA Manager Ms. Almena Ryans Ph: 586-282-9374 almena.ryans1.civ@mail.mil Support Contractor Project Officer Carly Pascaretta Ph: 586-282-0052 carly.r.pascaretta.ctr@mail.mil DA2 OTA Manager (Acting) Mr. Mathew Montville Ph: 586-282-5093 mathew.c.montville.civ@mail.mil Support Contractor Financial Analyst Ms. Cheryl Wolfe (BAH) Ph: 586-282-6064 cheryl.h.wolfe.ctr@mail.mil Technology Manager Ms. Anamica Ray Ph: 586-282-5751 Anamica.b.ray.civ@mail.mil Technology Manager Ms. Kristie Norman Ph: 586-282-6679 kristie.l.norman2.civ@mail.mil Technology Manager Ms. Vickie Furman Ph: 586-282-8718 vickie.t.furman.civ@mail.mil Technology Manager Mr. Mathew Montville Ph: 586-282-5093 mathew.c.montville.civ@mail.mil Support Contractor Technology Manager Ms. Angela Duff (BAH) Ph: 937-572-7006 Duff_angela@bah.com Support Contractor Technology Manager Mr. Ron Ornstedt (BAH) Ph: 586-282-3777 Ronald.a.Ornstedt.ctr@mail.mil Security Specialist Ms. Maria Lulgjuraj Ph: 586-282-8559 maria.lulgjuraj.civ@mail.mil Support Contractor Website Support Ms. Helen Gill (BAH) Ph: 248-729-5729 helen.n.gill.ctr@mail.mil 6
What is an Other Transaction Agreement? 7
WHAT IS AN OTA? Other Transaction Agreements is the term commonly used to refer to transactions other than contracts, grants, or cooperative agreements. The Department of Defense (DoD) has authority to award for prototype actions that are directly relevant to enhancing the mission effectiveness of military personnel and the supporting platforms, systems, components, or materials proposed to be acquired or developed by the Department of Defense, or to improvement of platforms, systems, components or materials in use by the Armed Forces. Such agreements are generally not subject to the same procurement laws and regulations, and allow for more flexible business arrangements to attract nontraditional defense contractors. Considered a Nontraditional Defense Contractor (NDC) if not subject to Cost Accounting Standards (CAS) 8
HISTORY OF OTHER TRANSACTION AUTHORITY US Government mechanism to engage non-traditional defense contractors See 10 U.S.C. 2371b, Section 815 Other Transaction Authority Speeds the cycle of research & development Used for prototype projects; production within specified conditions; proof of concepts, hardware, software, processes, etc. 1958 1989 1996 1998 2002 2004 2005 2008 2014 2016 National Aeronautics and Space Administration (NASA) Defense Advanced Research Projects Agency (DARPA) Federal Aviation Administration (FAA) Department of Transportation (DOT) Department of Homeland Security/ Transportation Security Administration (DHS/TSA) Department of Health and Human Services (DHHS) Department of Energy (DOE) Robotics Technology Consortium (RTC) DoD Ground Vehicle Systems (GVS) TARDEC Detroit Arsenal Automotive (DA2) 9
CONGRESSIONAL LANGUAGE Congressional Language In accordance with the provisions of 10 U.S.C. 2371b, Section 815 of the 2016 National Defense Authorization Act, Public Law 114-92, which provides the Department of Defense (DoD) authority to enter into transactions other than contracts, grants, or cooperative agreements, the Department of Defense (DoD) has the authority to make awards that are directly relevant to enhancing the mission effectiveness of military personnel and the supporting platforms, systems, components, or materials proposed to be acquired or developed by the Department of Defense, or the improvement of platforms, systems, components, or materials in use by the armed forces 10
FUNDING Funding types: Research, Development, Test & Evaluation (RDT&E) Procurement GOV $ sent through the OTA Management Office account are obligated and disbursed once the funding is provided to ACC - Days prior to sending funding to ACC, funding will be transferred to an AMC approved consolidated account Shorter Time to Award: First time award (funding/sow reviewed to award): Less than 120 days Incremental award: Less than 45 days e.g. if a SOW with a ceiling of $1m was funded up to $500k. If additional $200K is funded, it becomes available to the Consortium member within 45 days of sending it to OTA Management Office financial analyst Basket provision ( Basket proposal pulled out for award/sow received): less than 120 days Self sustaining: Current Fees: Total 6% 11
TECHNOLOGY FOCUS AREAS 12
WHAT IS A SECTION 815 PROTOTYPE OTHER TRANSACTION AGREEMENT (OTA)? A Prototype OTA Is: For prototype projects that are directly relevant to enhancing the mission effectiveness of military personnel, platforms, systems, components or materials proposed to be acquired or developed by the DoD A legally binding instrument encouraging traditional and nontraditional defense contractor participation An instrument that allows for negotiation of intellectual property and flexible payment provisions (payable milestones) Customizable to fit desired acquisition strategy Initiatives awarded under the GVS OTA must be related to Ground Vehicles or Ground Vehicle Systems. Includes EMD, LRIP and production activity under an OTA A Prototype OTA Is Not: A FAR procurement contract, grant or cooperative agreement Constrained by previous Government contract practices and conventions Bound by GAO protest rules (no protests allowed) Subject to mandatory cost accounting standards 13
OTA REQUIREMENTS In accordance with provisions contained in 10 USC 2371 governing the use of OTA s, each NAMC Member Organization must have at least one nontraditional defense contractor participating to a significant extent in the performance of an awarded vehicle or robotics project or provide cost share of no less than one third of the value of the Project awarded to the Member Organization. Nontraditional Defense Contractor (NDC) Definition: An entity that is not currently performing and has not performed, for at least the one-year period preceding the issue date of the Request for Project Proposals (RPP), any contract or subcontract for the Department of Defense that is subject to full coverage under the cost accounting standards prescribed pursuant to Section 1502 of Title 41 and the regulations implementing such section Cost Share Definition: The resources expended by the award recipients on the proposed statement of work (SOW) and subject to the direction of the initiative management 14
OTA COST SHARE REQUIREMENT If a proposal does not contain at least one nontraditional defense contractor participating to a significant extent, then it is required that the proposal contain at least one third of the total Initiative s cost as cost share. There are two types of cost sharing: Cash: Outlays of funds to perform the Ordnance Technology Initiative. Cash includes labor, materials, new equipment, and relevant subcontractor efforts. Sources include new Independent Research & Development (IR&D) funds, profit or fee from another contract, overhead or capital equipment expense pool. New IR&D funds offered to be spent on the Ordnance Technology Initiative SOW and subject to the direction of the initiative management may be utilized as cost share In-Kind: Reasonable value of in-place equipment, materials or other property used in performance of the Ordnance Technology Initiative. All cash or in-kind cost sharing availability must be clearly and convincingly demonstrated by the Offeror. The Offeror will be required to provide financial reporting with appropriate visibility into expenditures of Government funds vs. private funds. Parallel research that might be related to the Ordnance Technology Initiative, but will not be part of the SOW or subject to the direction of the initiative management will not be considered for cost sharing. All costs, fees, profits, General & Administrative Expenses (G&A), bid and proposal costs, or intellectual property value incurred prior to the Ordnance Technology Initiative award will not be accepted Cost share requirements include: Proposals that contain cost share cannot include fee Cost Share may only be proposed on cost type agreements 15
DOD PHASES LIFECYCLE ACQUISITION THAT THE OTA ENCOMPASSES Prototype to Production Pre-Systems Acquisition System Acquisition Sustainment 16
OTA Management Office Process 17
Atypical OTA Flow Process Annual Plan Annual Plan Development Binned By Technical Area White Papers Proposals Submitted Proposals Evaluated Proposals Awarded Architecture, Security & Modularity Autonomy R E Q U I R E M E N T S Collaboration NAMC Member Submits WP Proposal BIDS National & Service Strategies External Systems Modelling & Simulation Systems Initial Capabilities Document Mobility (ICD) BIDS Proposal NAMC Reviews WPs Petroleum & Water Systems JCIDS Documentation Platform Powertrain Survivability Joint Concepts Ground Vehicle Survivabi lity Force Projectio n Technolo gy Intelligen t Ground Systems CBM/VE A BIDS OTA Management Office Evaluates WP Proposal Ad Hoc SBIR Task Request Basket Pull Test & Evaluation DoD organizations gather tech project requirements. NAMC members submit Good Ideas. Government AORs create topics in BIDS for Annual Plan Annual Plan is published and NAMC members submit whitepapers. AORs review whitepapers to assist NAMC members in developing proposals compliant with Annual Plan requirements Key Acronyms OTA Other Transaction Agreement BIDS BAA Information Delivery System Ground Vehicle Power & Mobility Alternatives to Annual Plan projects NAMC members submit proposals. AORs evaluate proposals in BIDS. Basis of Selection documents are generated and reviewed by OTA Management Office and further edited by AORs for final approval by ACC-NJ Most-highly-rated proposals may be immediately funded or placed in the OTA basket. Proposals not meeting project requirements are eliminated. NAMC National Advanced Mobility Consortium CAO NAMC Consortium Administrative Organization SBIR Small Business Innovative Research 18
TYPES OF CONTRACT AWARDS Annual Cycle These projects are solicited once per year and include the following year s projects of interest to the Government. Project requests can be planned funded or unfunded efforts. Unfunded will go into the basket for up to three years and may be funded if money becomes available and the proposal is selected. Ad Hoc Projects* These are special projects that do not fit into the Annual Cycle. They usually consist of high dollar amounts, military field requirements, or other special needs. They are not meant to replace the Annual Cycle; projects that do not fit into this category must wait for the Annual Cycle. Projects must have funding. SBIR Phase III Efforts These are continuation of SBIR projects that meet the OTA Management Office guidelines and can show a logical path from a previous DoD funded SBIR. $50M threshold without higher signature authority Task Requests A Task Request (TR) is awarded directly from the Government to the Consortium (NAMC) as an entity who performs the project as prime and involves NAMC members participating as subcontractors. NAMC is expected to take the lead and to advise the Government on the current state of Ground Vehicle System technology, as well as provide insight into identifying opportunities for prototyping that can be shared with and benefit industry. Basket Pull These are unfunded efforts that were placed in the basket. Projects can be pulled at anytime funding becomes available. *DA2 OTA only utilizes Ad Hoc Projects 19
Contact Information 20
WEBSITES Milsuite (CAC required) Training Materials OTA Information OTA Management Office Sharepoint (CAC & Gov network access required) OTA Management Office document repository NAMC (Public Site) Application Process Annual Plan Process NAMC (Members Only Site) RPP Information Award Announcements Current Annual Plan Meeting Proceedings Member Directory DATC (Public Site) Application Process Upcoming Events Membership Information https://www.milsuite.mil/book/ groups/vehicle-and-roboticsalliance-vra https://namconsortium.org https://datc.saeitc.org https://tardec.aep.army.mil/sites /tardec2/iws/vra/pages/default. aspx 21
GOVERNMENT & INDUSTRY CONTACT INFO OTA Management Office POC s Randal C. Gaereminck Director, OTA Management Office 586 282 8736 (Office) 586 764 5040 (Cell) randal.c.gaereminck.civ@mail.mil Almena Ryans GVS OTA Agreements Manager 586 282 9374 almena.ryans1.civ@mail.mil Mathew Montville DA2 OTA Agreements Manager (Acting) 586 282 5093 mathew.c.montville.civ@mail.mil NAMC POC s Tony Melita Executive Director 703 338 0294 TonyM@NAMConsortium.org Alissa Roath Director, Operations 734 205 5920 AlissaR@NAMConsortium.org Cindi Bousley Membership Services Manager 734 995 3098 CindiB@NAMConsortium.org DATC POC s David Porreca Executive Director 248 273 4029 (Office) 412 512 7182 (Cell) david.porreca@sae-itc.org Steve Sternicki Business Operations Specialist 248 273 2461 (Office) 248 720 8296 (Cell) steve.sternicki@sae-itc.org Christina Dietz Executive Assistant 724.591.2301 christina.dietz@sae-itc.org DoD.VRA-po@mail.mil 22