Roles and Responsibilities in P2P Barbara Richon hief, Policy Incurred ost ivision pril 4, 2018 The views expressed in this presentation are 's views and not necessarily the views of other o organizations ne gency, ne Team, ne irection
epartment of efense rganization Secretary of efense eputy Sec of efense epartment of rmy epartment of Navy epartment of ir Force Under Secretary ( T & L) Under Secretary (omptroller) Inspector General Procurement Procurement Procurement M ur placement under the o omptroller assures our independence from offices that have procurement responsibility within the services. ne gency, ne Team, ne irection Page 2
3 Regions, Field etachment, 4 orporate udit irectorates laska Hawaii Western Region: La Palma, Washington regon Nevada alifornia Montana Idaho Wyoming Utah olorado New Mexico rizona - Boeing, Honeywell: St. Louis, M North akota South akota Nebraska Kansas klahoma Minnesota Iowa Wisconsin Missouri rkansas Illinois Michigan Indiana Kentucky - Tennessee - Mississippi labama - Raytheon, General ynamics, BE: Lowell, M hio Vermont - Upstate New Hampshire New York Massachusetts Rhode Island ownstate onnecticut - New York - Pennsylvania New Jersey elaware Washington West Maryland Virginia Field Virginia - etachment Georgia North arolina - South arolina - Maine - Northrop Grumman: Mclean, V Texas Louisiana Europe Western entral Eastern entral Region: Irving, TX - Lockheed Martin: Ft. Worth, TX Eastern Region: Smyrna, G Puerto Rico Florida North sia South sia Field etachment - 351 not shown above ne gency, ne Team, ne irection Page 3
Pre-ward Services Throughout Phases of an ward Throughout ompletion ccounting System Proposal Review - Labor Rates - Indirect Rates - Materials - nnual Incurred ost Reviews Real Time Labor and Material S ompliance Business Systems Provisional Billing Rates/Interim Vouchers Progress Payments Truth in Negotiations Special ontracting/ ward fficer requests Final Voucher Terminations ne gency, ne Team, ne irection Page 4
Interim Voucher Process B V E N R Start Interim Payment Prepare or Update payment voucher (SF- 1034 & SF-1035) Submit or Resubmit Payment Voucher into Invoicing, Receipt, cceptance, and Property Transfer (irpt) System P R Receive notification via irpt confirming submission of cost voucher Review cost voucher and reconcile to vendor status report oordinate with ontracting fficer on contract and voucher re errors identified? Payment lready processed? YE R/P pproves Payment of Voucher ommunicate issues with and/or FS B Receive notification via irpt confirming submission of cost voucher 1st ontract or Sampled Voucher Pre-payment Voucher Review Process re there issues with the voucher? Reject Voucher B Go to Pre- Payment Voucher dvisory Service Recommends Voucherfor pproval F S FS pproves Payment and isburses payment End ne gency, ne Team, ne irection Page 5
Final Voucher Process V E N R Start Final Payment Submit nnual Indirect ost Rate Proposal six months after completion of vendors fiscal year 60 ays to Update Billings Within 120 fter Rate Settlement, Submit Final Voucher P Review andsettle irect osts Perform udit evaluating for allowable cost and compliance with contract terms. Submit Report to M (or ther if not delegated to M) Receive Incurred ost Submission M Review udit Report, Negotiate osts, and Settle Final Indirect Rates Review and Process Final Voucher F S Pay Final Voucher End ne gency, ne Team, ne irection Page 6
Questions about P2P and? ontact -PI@dcaa.mil ne gency, ne Team, ne irection Page 7