AN INTEGRATED PROGRAMME FOR OLDER PERSONS GOVERNMENT OF INIDA MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT SHASTRI BHAWAN, NEW DELHI.

AN INTEGRATED PROGRAMME FOR OLDER PERSONS GOVERNMENT OF INIDA MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT SHASTRI BHAWAN, NEW DELHI. An Integrated Programme For Older Persons Goal : Aims : Building a Society for All Ages To empower and improve the quality of life of Older Persons Objectives: i. Reinforce and strengthen the ability and commitment of the family to provide care to Older Persons; ii. iii. iv. Foster amiable multi-generational relationships; Generate greater awareness on issues pertaining to Older Persons and enhanced measures to address these issues; Popularize the concept of Life Long Preparation for Old Age at the individual level as well as at the societal level; v. Facilitate Productive Ageing; vi. vii. viii. Promote Health Care, Housing and Income Security needs of Older Persons; Provide care to the Destitute elderly; Strengthen capabilities on issues pertaining to Older Persons of Local Bodies/State Governments, NGO and Academic Research and other institutions. Strategy:Developing Awareness and providing support to build the capacity of Government, n-governmental Organisations and the Community at large to make productive use of Older Persons and to provide care to Older Persons in need; sensitizing children and Youth towards Older Persons; reinforcing the Indian Family tradition of providing special care and attention to Older Persons and organizing Older Persons themselves into coherent self help groups capable of articulating their rights and interests. Target Group:While the basic thrust of the Programme will be on the Older Persons (of

age 60 and above) particularly the infirm, destitute and the widows amongst them, broad based interventions targeting the family and the community shall also be undertaken within the overall context of improving the quality of life of Older Persons. Programme Component: (i) Programmes to reinforce and enhance the commitment and ability of the family to take care Older Persons; (ii) Programmes to build and strengthen intergenerational relationships particularly between children/youth and Older Persons; (iii) Programmes emphasizing and contributing towards the need to undertake Life Long Preparation for Old Age; (iv) Programmes facilitating Productive Ageing; (v) Programmes enabling formation of Self held Groups/Associations of Older Persons and advancement of their rights and interests; (vi) Programmes facilitating and improving the Health care of Older Persons including development of trained manpower/para-medicos to provide care and attention to Older Persons; (vii) Programmes attending to the housing needs of Older Persons particularly shelter to the destitute elderly; (viii) Programmes aimed at promoting the Income Security needs of Older persons particularly those engaged in Agriculture, n Formal Sector and those living in rural areas; (ix) Programmes for proving Institutional as well as n Institutional Care/Services to Older Persons; (x) Advocacy and Awareness building programmes in the field of Ageing; (xi) Research, Training and Documentation in the field of Ageing; and (xii) Any other programmes in the best interests of Older Persons. Eligibility for Assistance:Under the scheme, grants shall be sanctioned subject to terms and conditions laid down by this Ministry and providing application for the same is received as per prescribed proforma. The agencies eligible for assistance shall be as follows: (i) n-governmental Organisation meeting the following requirements: (a) (b) (c) (d) It is a registered body, under an appropriate Act so that it gets a corporate status and a legal personality and a group liability is established for its activities; It has an appropriate administrative structure and a duly constituted managing/executive committee; The aims and objects of the organisation and programmes in fulfillment of those aims and objects are preciously laid down; and The organisation is initiated and governed by its own members on democratic principles. (ii) It should have been registered for a period of two years but in the case of the

rth Eastern region, J&K, Desert areas and Under serviced/under-represented areas and condition of two years will not be applicable. In other deserving cases where an individual or a group of individuals have substantial background and experience in the specific sector and the individual or the group of individuals want to work in that area the condition of two years may be relaxed by Secretary (SJ&E). (iii) Institutions or organisations set up by Government as autonomous bodies either under a statute or as a society registered under the Societies Registration Act, 1860 or otherwise. (iv) Educational and other institutions of the like of local bodies and cooperative societies. (v) In exceptional cases financial assistance under the schemes shall also be provided to State Governments/Union Territory Administration. Funding Pattern: Upto 90% of the cost of the project will be provided by the Government of India and the remaining shall be borne by the organisation/institution concerned. However, in the case of schools, colleges and recognized youth organisations such as Nehru Yuvak Kendra Sanghathan (NYKS) and the National Service Scheme (NSS) undertakings programmes and services for Older Persons, 100% cost of the project shall be provided by the Government. In case of State Governments/Local Municipal Bodies undertaking execution of any activity directly the funding pattern will be 90:10 between the Government of India and the State Government/Local Municipal body. However, in cases where Union Territory Administration takes up an activity, 100% of the cost shall be borne by the Government of India. The Ministry of Social Justice & Empowerment shall not undertake any activity under the scheme, however, costs incurred for Monitoring and Evaluation of the Schemes, Advocacy, Awareness building, Research Documentation, Training etc. shall be fully payable from the budgetary allocations made for the programme. Extent of Support to the Project: Under the Programme while no predefined cost heads shall be stipulated, at the project formulation stage each implementing agency shall submit a detailed proposal clearly bringing out programme modalities and individual expenditure heads. The Ministry of Social Justice & Empowerment while approving the projects shall indicate the extent of support to the project as a whole as well as to each component of the project, which shall not be variable except by prior approval of the Ministry. rmally, a ceiling of Rs. 10 lakhs per annum project shall be applicable for release of grant-in-aid under the programme. Further for all new projects under the scheme, there shall be a ceiling of 60% on the expenditure to be incurred by an organisation on administrative costs and the balance 40% of the expenditure must be spent directly on the beneficiaries. Application and Sanction: An organisation desirous to apply for grant-in-aid under this programme will send its application in the prescribed proforma to an Authority or Body designated for the purpose by the Ministry of Social Justice & Empowerment. On receipt of an application for grant-in-aid, inspection will be undertaken by the prescribed agency. On the basis of the Inspection Report of the prescribed agency, the proposal will be duly

processed. Inspection: The Ministry from time to time will specify the nature, type and periodicity of the Inspection and Audit and the Agency, which will be designated to carry out the inspection and the audit. The remuneration payable to such agencies will be decided in consultation with the Financial Adviser (SJ&E) and will not exceed 3% of the total budget of the Scheme. Release of Grant-in-aid: Grants will be given in two equal instalments. The first instalment will cover 50% of the sanctioned amount and will be released on receipt of the prescribed proforma. The remaining 50% will be released as the second instalment on receipt of the prescribed proforma. An Organisation shall before it receives the assistance from the Government of India, executive a Continuity Bond valid for five years in the prescribed proforma. The Organisation shall maintain separate accounts of the grants received under this programme. They shall always be open to check by an Officer/Agency deputed by the Comptroller and Auditor General of India at his discretion. Further, the organisation shall furnish to the Ministry of Social Justice & Empowerment such information as the Ministry may require from time to time. On going Projects under the pre-revised Scheme: Under the existing schemes of the Ministry grants-in-aid are provided to eligible organisations for establishing and maintaining Day Care Centres, Old Age Homes, Mobile Medicare Units and for n- Institutional Services for the Older Persons. Day Care Centre: The pre-revised scheme restricts grants-in-aid for a project of 50 Older Persons to 90% of Rs. 1,74,000/- (Recurring) and Rs. 15,000/- (n-recurring) i.e. to Rs. 1,56,600/- and Rs. 13,500/- respectively. Since, these rates were fixed as far back as 1992-93 it is proposed to allow for an increase of 25% to compensate for cost escalations. Further to allow flexibility in Utilisation of funds the organisation concerned shall be allowed to incur the expenditure on the following heads : (a) Staff Salary @ Rs. 45,000/- per annum (b) Building (Rent/Maintenance) @ Rs. 30,000/- per annum (c) Health Care (Doctor, Medicines etc.) and Nutritional Supplement @ Rs. 1,23,000/- per annum (d) Recreation (Books, Magazines, News-papers, outing etc.) Rs. 12,000/- per annum (e) Miscellaneous and unforeseen @ Rs. 7.500/- per annum total recurring expenditure ( a to e ) Rs. 2,17,500/- per annum, 90% of which shall be Rs. 1,95,750/- per annum In addition, n-recurring expenditure @ Rs. 18,500/- shall be provided for meeting expenditure on equipment, utensils, furniture, raw material etc. 90% of which shall be Rs. 16,875/-. Old Age Homes: The pre-revised scheme restricts grants-in-aid for a project of 25 Older Persons to 90% of Rs. 2,30,100/- (Recurring) and Rs. 57,000/- (n-recurring) i.e. to Rs.

2,15,190/- and Rs. 51,750/- respectively. Since, these rates were fixed as far back as 1992-93 it is proposed to allow for an increase of 25% to compensate for cost escalation. Further, to allow flexibility in utilization of funds the organisation shall allow to incur the expenditure of the following heads: (a) Staff Salary @ Rs. 84,000/- per annum (b) Building (Rent/Maintenance) @ Rs. 60,000/- per annum (c) Health Care (Doctor, Medicines etc.) Nutrition and hygiene (Oil, Soap, Clothing etc.) @ Rs. 1,39,875/- per annum (d) Recreation (Books, Magazines, News-papers, outing etc.) @ Rs. 12,000/- per annum (e) Miscellaneous and unforeseen (electricity, water etc.) @ Rs. 11,250/- per annum Total recurring expenditure ( a to e ) @ Rs.3,07,125/- per annum, 90% of which shall be Rs. 2,76,412/- per annum. In addition, non-recurring expenditure @ Rs. 71,875/- shall be provided for meeting expenditure on equipment, utensils, furniture, raw material etc., 90% of which shall be Rs. 64,687/-. Mobile Medicate Unit: The pre-revised scheme restrict grants-in-aid for a project covering 400 persons per month to 90% of Rs. 1,36,800/- i.e. Rs. 1,23,120/- per annum. Since these rates were fixed as far back as 1992-93 it is proposed to allow for an increase of 25% to compensate for cost escalation. Thus, on revision, 90% of Rs. 1,71,000/- i.e. Rs. 1,53,900/- per annum shall be provided as grants-in-aid to Mobile Medicate Units providing Health Care facilities to 4,800 Older persons in a year. In case of variation in the number of beneficiaries adjustment will be made @ Rs. 18.75 per person as the case may be. n-institutional Services for Older Persons: The pre-revised scheme restricts grants-inaid to 90% of Rs. 45,000/- (recurring) and Rs. 10,000/- (non-recurring) i.e. to Rs. 40,500/- and Rs. 9,000/- respectively. Since these rates were fixed as far back as 1992-93 it is proposed to allow for an increase of 25% to compensate for cost escalation. Thus, on revision, grants shall be provided @ 90% of Rs. 56,250/- (recurring) and Rs. 12,500/- (nonrecurring) i.e. Rs.50,625/- and Rs. 11,250/- per annum respectively. In keeping with the available feed back existing stipulations relating to Staff qualifications shall not be insisted upon. However, adherence to the following norms shall be necessary while engaging staff under the scheme : 1. Doctor-the person concerned must have formal qualification (recognized by the competent authority) in medicine including Indian system of medicine. 2. Social Worker-In the even of the concerned person not having Graduate level academic qualification it shall be necessary for him/her to have minimum three years of working experience in the social sector. 3. Health Worker-the concerned person must have at least three years of work experience in the event of not being professionally qualified. 4. Driver-must have a valid driving license.

In other cases also so far as possible persons with appropriate qualifications or experience must be engaged so as to maintain acceptable service standards. *****

APPLICATION CUM MONITORING FORM FOR GRANT-IN-AID TO VOLUNTARY ORGANISATIONS WORKING IN THE FIELD OF INTEGRATED PROGRAMME FOR OLDER PERSONS (For Ist instalment and New cases) PART-A 1. Financial year for which grant-in-aid is applied : 2. Name of the Organisation : 3. (a) Nature of the Project* (b) Date of commencement of the Project / / ( c) Year of Commencement of Grant-in-aid from G.O.I for the Project : (d) Whether the Project is recognised by the state government. : Yes 4. Date of Registration of the organization : / / 5. Address of Registered Office : (STD Code) Tel. : (STD Code) Fax. E-Mail 6.(a) Complete Address of location/location where programme/project/scheme is being implemented. (STD Code) Tel. : (STD Code) Fax. E.Mail (b) Nearest Railway Station/Bus stand 7. Whether building is: OWNED RENTED ON LEASE DONATED (Please indicate against appropriate box) 8.(a) Is the building being utilized exclusively for this program? : Yes (b) If no, provide details of usage : * Please indicate : 1. Old Age Home, 2. Day care centre, 3. Mobile medical unit, 4. ninstitutional services.

9. (a) Area of building : (in sq.meters) (b) Number of rooms : 10. Whether separate project-wise accounts have been maintained for grants sanctioned earlier? : 11. Whether principle of joint operation of banks accounts is being followed? : Yes Yes 12 Details of bank accounts in which grant-in-aid released during previous financial year : Sl. 1. Grantin-aid for financial year Sanction letter number Dated Recurring Amount nrecurring Amount Bank A/c. Name and address of Bank Person Operating the joint Account 2. 13. Whether the statements of accounts submitted alongwith the application :- (Please indicate against appropriate box) Audited Unaudited 14. The amount of support sought from the Ministry for recurring grant-in-aid Cost Head Group (a) Recurring n-recurring (c ) Total Rs. in Lakhs 15. Whether List of Beneficiaries added as per Form I : 16. Whether List of Managing Committee added as per Form-II : 17. Whether the List of Employees added as per Form-III : Yes Yes Yes ( mark / above against the appropriate box)

Details regarding beneficiaries and program PART B 1. Nature and location of the Centre (separate form to be filled up for each Centre) 2.. of Older persons served: Between 60-70 years Between 70-80 years Above 80 years 3. Category/background of the beneficiaries joining the centre: Number %age (i) Low Income/cannot support themselves (ii) High Income but nobody to look after (iii) Widow/widower (iv) children to look after (v) Have children but do not look after (vi) Seriously ill and as such abandoned by family members (vii) Quarrels in the family forced to join the centre (viii) Joined the centre to do social service (ix) Any other reason to join the centre 4. Availability of the following at centre: Lighting Potable water Toilet facility 5. Details of Medical checkup and treatment of the Aged: (i) Annual expenditure on medicines Current year Previous year (ii) whether there is a full time doctor or a part time doctor

Full time Part time (iii) if the doctor is part time, the number of visits per month (iv) the fee paid to the part time doctor per visit Rs. (v) whether any nursing service is provided Yes/ (vi) the number of beneficiaries served for the whole year( in case of MMU) (vii) the average number of visits by the mobile van per month (in case of MMU) viii) the number of visits the social worker paid to reach out to older persons for the whole year(in case of n-institutional Services) 6.Nutrition support (in case of OAH/DCC) :.of meals per day Breakfast/evening tea Average Daily exp. 7. Arrangements for recreation: Newspapers Books Magazines Excursions Picnics Film show Religious congregation

8. What are the services for which the older persons join the centre: Number Percentage (i) (ii) (iii) (iv) (v) (vi) For Nutritional support For recreation For health reason For vocational training To provide social service through the centre Any other factor (please specify) 9. Productive Activity: a) Whether there are any facilities for productive activity for the beneficiaries: Yes b) If the answer to the above is yes give details of nature of such activities: i). of persons involved in such activities ii)income per year from such activities for: beneficiaries centre Rs. Rs. 10. Other Activities (other than productive activities): i) Whether any social service is undertaken by the centre Yes a) By adopting specific area Yes b)by linking with established institutions such as Yes Orphanages, J.J. Institutes etc.

ii) What type of services are provided by the beneficiaries/centre to the community a. teaching Yes b. planting trees Yes c. vocational training Yes d. crèche services Yes e. any other community service Yes f. Other (please specify) Yes 11. Are there any linkages with any other organization/institution If so, please specify the name of the organistion for each service: ii) iii) iv) Nutrition Recreation Health v) Vocational Training v) Any other sector

12. Organisations Funds Flow : WHOLE I. Financial year II. Total INCOME, of which: (i) funded by office-bearers, donations from private sector. (ii) funded by foreign contribution. (iii) funded by local bodies and public sector organization/state Govt.. (iv) Grant from Central Govt.(Please indicate from each Ministry/ Deptt/ CAPART separately.) (v) Beneficiaries contribution/user Charges PART-C FOR THE ORGANISATION Year preceding the financial year of Grant-in-aid assistance indicated at Sl.. 3(c) Part-A Previous Year (new Projects) FOR THIS PROJECT AS A Current Year budgeted/ actual Year preceding the financial year of Grant-inaid assistance indicated at Sl.. 3(c) Part-A Previou s Year Curren t Year budget ed/ actual (vi) Miscellaneous income (vii) Any Other sources not mentioned above (specify) III.Total EXPENDITURE, of which: (i) (ii) Recurring n-recurring

IV. Detail of Expenditure on : (i) Salaries and Wages Year preceding the financial year of Grant-in-aid assistance indicated at Sl..3(c) Part-A Previous Year * Current Year budgeted/ actual Year preceding the financial year of Grant-inaid assistance indicated at Sl.. 3(c) Part-A Previou s Year Current Year budgeted/ actual (ii) Rental : (a) Building (b) Furniture & fixture (c) Plant & Machinery (iii) Travelling, daily, etc. allowances. (iv) Other Administrative Costs (v) Expenditure on beneficiaries: (a) in cash: (vi) Expenditure on beneficiaries: (a) in kind: i) Food : ii) Uniform/clothing : iii) Medicines : iv) Transport facility : v) Recreation/games : vi) Misc. : vi) Material costs incurred by the orgn.: (For imparting Vocational Training ) a) ------------------- b) ------------------- c) ------------------- (vii) Cost per beneficiary:

VERIFICATION Certified that above information is in accordance with the records and accounts audited/ to be audited and is correct to the best of knowledge and belief of the office-bearers of the organization, and after its perusal and satisfaction, they have authorized the undersigned by a resolution dated to verify and submit the statement of information for purposes of monitoring the scheme for which grants-in-aid was received from the Ministry of Social Justice & empowerment, Govt. of India. 2. I also hereby certify that I have read the rules and regulations of the scheme and I undertake to abide by them. On behalf of the Management. I further agree to the following condition :- a) All assets acquired wholly or substantially out of the central grant shall not be encumbered or disposed of or utilised for purposes other than those for which the grant is given. Should the organisation cease to exist at any time, such properties shall revert to the Government of India. b) The accounts of the project shall be properly and separately maintained. They shall always be open to check by an officer deputed by the Government of India or the State Government. They shall also be open to a test check by the Comptroller and Auditor General of India at his discretion. c) If the State or the Central Government have reasons to believe that the grant is not being utilised for approved purposes; the Government of India may stop payment of further instalents and recover earlier grant in such manner as they may decide. d) The institution shall exercise reasonable economy in its working especially in respect of expenditure on building. e) In the case of grant for buildings, the construction will be completed within a period of two years from the date of receipt of the first instalment of grant unless further extension is granted by the Government of India. f) change in the Plan of buildings, the construction will be made without the prior approval of the Government of India. g) Progress reports on the project will be furnished at regular intervals as may be specified by the Government. h) The organisation will bear 10% of the estimated expenditure or the balance of the estimated expenditure on the project as per the guidelines i) The organisation agrees to make reservation for the Scheduled Castes/Schedule Tribe candidate/disabled persons for appointment against the posts required for the working of the organisation in accordance with instructions issued by the Government of India from time to time. j) It is hereby certified that no grant is being received for the same project from any other (Govt, Private or foreign ) source. Yours faithfully Signature of the Authorised Signatory Name : Designation : Address : Date : Office Stamp :

List of Documents to be submitted alongwith Application for Ist instalment or new case. a. Accounts in 4 parts for the project for which grant-in-aid is sought and for the organisation as a whole. (i) (ii) (iii) (iv) Income & Expenditure Statement Receipt & Payments Statement Balance Sheet Auditors Report b. Activity Report of The Organisation for the previous year. c. Budget Estimates for the project for current year d. Details of Beneficiaries on Form-I e. Details Managing Committee on Form-II f. Details of Employees on Form -III g. Copy of Registration Certificate h. Memorandum of Association/bye-laws/Articles. i. Utilisation Certificate in respect of grants released in the previous year te 1 : In the case of new projects accounts should be audited and the accounts submitted for the last (preceding) two years. Utilisation Certificate does not apply.

Form I NAME OF THE SCHEME : LIST OF BENEFICIARIES (i) Name of the Organisation : (ii) Name and address of the project : (iii) Year S.. 1 2 3 Name of the beneficiar y Father s/ Mother s Name Date of Birt h Se x Education Qualificatio n Addres s Date of entry in Institutio n Remarks about outcome / results te: The list should preferably be in alphabetical order or some other well-defined order and followed from year to year. NAME OF THE SCHEME : Form II DETAILS OF OFFICE BEARERS/MANAGING COMMITTEE OF THE ORGANISATION (i) Name of the Organisation : (ii) Name and address of the project : (iii) Year : S.. 1 2 3 Name Occupation Address Tel.. Education Qualification Remarks

Form III NAME OF THE SCHEME : DETAILS OF STAFF EMPLOYED (i) Name of the Organisation : (ii) Name and address of the project : (iii) Year : S.. 1 2 3 4 5 Name, Designation and address Educational Qualifi cation Date of appointment Period for which employed during the year Honor arium per month Total Honorarium paid during the previous year Total honorarium proposed to be paid during the current year (the grant year) Remarks

PROFORMA FOR INSPECTION REPORT 1. Name and address of the voluntary organisation inspected : 2. Date of Establishment : 3. Registration. & Date under the Registration of Societies Acts. : 4. Source of Income : 5. Date of Inspection/Visit : 6. How many Centres have been set up by the Organisation and the number of old age Persons each centre : 7. Age Group of the Older Persons : 1. The details of facilities and Service provided by the organisation for the Aged : 2. Has the organisation made arrangements for Medical checkup and treatment of the Aged. : 3. The details of nutrition support being provided to maintain the requisite level of physical and mental effciency of the Aged. : 4. What has been done by the organisation Regarding advocacy for welfare of Older Persons and the steps taken to prevent Harrassment of the Aged. : 5. Whether proper and up to date records of Grant-in-aid received and expenditure Incurred has been maintained. : 6. Whether the year wise grants already Released to the organisaation have been Properly utilised, if so, a copy of the Utilisation Certificate duly certified by Chartered Accountant may be submitted by it. :

7. The details of arrangements made for entertainment and vocational training of Aged : 8. Infrastructure available i) land owned/rented area if owned, rent if rented : ii) buildings owned/rented area if owned, rent if rented : iii) recreation facility : 16. Details of staff : 17. Contact person with Phone./Fax. etc. : 18. Name of the bankers with Account Number : 19. Detailed Comments/recommendations (Here the inspecting officer should give his/ her comments on the overall working of the organisation and his/her specific recommendation for the confirmation of Government. : Signature : Name and Designation : District : State :