DATE: February 2, 2018 TO: FROM: RE: All Prospective Proposers Beth Kirk Director, Office of Procurement 301-546-0007 RFP 18-04 Design and Field Improvements for Outdoor Track and Athletic Area Addendum #2 dated 02/2/2018 The following amends the above referenced RFP documents. Receipt of this addendum is to be acknowledged by completing the enclosed "Acknowledgement of Receipt of Addenda Form and including it in the Technical Proposal. 1. Attached please find the Solicitation Questions/Issues Log that responds to questions received. 2. Any further questions from potential Proposers are to be provided in the format of the Question/Issues Log. End of Addendum 2 dated 02-2-2018 RFP 18-04- Addendum #2 Page 1 of 2
RFP NO.: 18-04 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA FORM TECHNICAL AND FEE PROPOSAL DUE DATE: Monday, February 16, 2018, on or before 10:00 A.M. ET RFP FOR: DESIGN AND FIELD IMPROVEMENTS FOR OUTDOOR TRACK AND ATHLETIC AREA NAME OF PROPOSER: ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned, hereby acknowledges the receipt of the following addenda: Addendum No. 1 dated 01-23-2018 Addendum No. 2 dated 02-02-2018 Addendum No. Addendum No. Addendum No. dated dated dated As stated in the RFP documents, this form is included in our Technical Proposal. Signature Name Printed Title Date END OF FORM RFP 18-04- Addendum #2 Page 2 of 2
No. Addendum No. Solicitation Section/Reference 1 1 Section 7.2, Consultant s Team/Staff Question Is there a preference regarding the lead, does the lead need to be an architect? 2 1 N/A Is there a budget for this project? 3 1 6. SOW Design Is there a preference for certain type of structures; for example; bleachers? 4 1 6. SOW Design What do you envision for the turf? 5 1 N/A Are there any sustainability goals? 6 1 6. SOW Design What are the plans for the gazebo? PGCC Response No, the project lead does not have to be an architect. A budget has been established, at this time it will not be shared. PGCC is open to an assortment of suggestions. PGCC does not currently have any specific type or manufacture of bleachers. PGCC envisions the turf will be used for soccer and other field related events as described in the Solicitation. Proposers are to include site and structure sustainability features. Although this RFP does not comprise of a major building project, for general insight into the campus, PGCC does requires major building projects to be LEED Silver (or Higher). The Facilities Master Plan included a gazebo to represent an aesthetic visual to represent a space for picnicking, etc. Prospers during planning and programming development and validation are to study various site options including the feasibility (and resultant design) of a gazebo. 7 1 Fencing Proposers are to include within their design a solution that will allow PGCC to better secure and control the use of the track space. Security and access control of the track space is an important component to the design. Fencing height should be comparable to the current fencing along the newer athletic areas (ex: Tennis Courts, Softball Field). 8 1 Racquet ball courts Per the site tour the existing racquet ball courts will be removed. 9 1 Master Plan The Facilities Master Plan will be provided and is included within this Addendum 1, as an attachment. 10 1 Walk ways A walking track should be included in the design and should be located outside of the fencing area. 11 1 Track Size The Track should be a minimum of 8 lanes. 12 1 6. SOW Design Are economical buildings more important? PGCC desires a combination and balance between economical and aesthetic buildings.
13 1 6. SOW Design 14 1 6. SOW Design Are LED lighting required. Do you need different lighting for the walk ways? Musco lighting is our standard lighting for new athletic areas. LED lighting should be explored where possible and where it is consistent with adjacent or newer campus lighting fixtures. Yes. 14 1 N/A Parking, is it required? No new parking is required under this project. 16 1 Tennis Courts Work renovating the existing tennis courts is not part of the scope. 17 1 6. SOW Design Do you want a rubberized track? During design, the consultant shall evaluate and suggest various options to the College to ensure a final recommendation can be presented to the 18 1 N/A Do you have any known obstacles? For example, underground movables, etc.? 19 1 N/A Will the Pre-Proposal Conference Meeting Sign-in sheet be shared? 20 1 Solicitation Schedule Are proposals due Feb. 11, 2018? college. PGCC believe there are obstacles that are to be considered. Limited Site and construction plans will be provide within this Addendum 1 as an attachment; however, as part of design, the consultant shall perform all necessary testing and exploratory work to identify potential obstacles including, but not limited to underground utilities. Yes, PGCC has included within this Addendum 1 the Sign-in Sheet and all business cards obtain during the Pre-Proposal Meeting. See Addendum 1, Letter and below for modifications made to the Solicitation Schedule. RFP Advertised 1/11/18 Pre-Bid/Proposal Conference 10 am in Kent Hall, Room 262 Questions Due from Bidders 1/17/18 2/1/2018 by 12:00 P.M. ET Responses to Questions Issued 2/7/2018 RFPs Closes Technical and Fee Proposals due 2/16/2018 10:00 A.M. ET Shortlist Prepared; All Bidders Notified (Projected) 2/23/2018
Interviews with Shortlisted Bidders, if invited (Shortlisted bidders must be available between these dates to participate in Bidder Interviews.) Recommendation of Award Presented to Board of Trustees (anticipated) 3/6/2018-3/7/2018 4/12/2018 Notification of Award Issued (anticipated) 4/16/2018 Contract Commencement (anticipated) 4/23/2018 21 1 Per-Proposal Meeting N/A Due to the unforeseen inclement weather on January 17, 2018. The College will accept proposals from firms who did not attend the Pre-Proposal Meeting, held on January, 17, 2018. The College will not hold additional tours. Interested proposers may independently visit the campus and view the existing track/site. However, a site tour accompanied by the College will not be conducted. End of Addendum 1 No. Addendum Solicitation Question PGCC Response No. Section/Reference 22 2 RFP Cover Page The link for addenda does not appear to be active. The link originally referenced in the RFP is deleted in its entirety and replaced with: https://www.pgcc.edu/about_pgcc/procurement/request_for_bids.aspx 23 2 Section 7.3 DGS Procedure Manual is only available as 2015 version not 2010. Please confirm 2015 DGS Procedure Manual should be used. 24 2 Proposal Section 7.5.5 iv. Please clarify if the RFP is requesting an independent Owner s Project Manager be hired as part of the proposal or if the CA representative The latest version of the DGS Procedure Manual at the time of bid shall be used. Prince George s Community College employs a staff of construction/owner project managers within the Facilities Planning, Design and Construction unit of the College. A college project manager will be assigned to the Outdoor Track and Athletic Area improvement project. An independent Owner s Project Manager is not requested nor required. As noted in section 7.5.5.iv a construction administrator representative is required. The
is a part of the Consultant s team. The language is more consistent with the role of an Owner s Project Manager. 25 2 Is building system commissioning required? 26 2 Is LEED or other 3 rd party green building rating required for the physical structures? 27 2 Will there also be a SITES certification requirement for the design? 28 2 Please confirm that the technology portion specification and design for the security and the IT/COM portion is not only infrastructure to a demarcation, but all the electronics necessary within the project scope foot print. 29 2 Will Prince George s Community College provide campus standards regarding IT/AV and Security, etc., and if applicable, specific equipment makes and models that construction administrator shall fulfill the requirements as set forth in the RFP. Although full building system commissioning (Cx) is not required, the contractor is still responsible during construction for verifying contractor installed subsystems for mechanical (HVAC), plumbing, electrical, fire/life safety, and security in adherence to the contract drawings, specifications, and overall project requirements set during design. See Addendum 1, Questions/Response #5. The College does not currently require nor mandate the need for a SITES certification. A SITES certification will not be needed unless required by local authorities. The design will include all on-site infrastructure (including electronics switches, wireless AP s, UPS s, fiber media converters, terminations, etc.) as well as any additional onsite and offsite (WAN) cabling, cable terminations in the campus Data Center, and any electronics (switches, media converters, SFT s, etc.) that may be necessary for fully functional systems. This applies to data communications, voice communications, security (CCTV, access control, and Code Blue emergency help points). Contractor will be expected to provide any additional software licenses required, as well as install, configure, and test systems. The College will provide (where applicable and available) IT/AV/Security infrastructure standards and preferred equipment manufacturers, model numbers, etc. The consultant however shall be responsible for performing their own due diligence to better familiar themselves with the College s standards.
should be used within the design, to properly interface and connect with existing systems? 30 2 Are there additional systems or equipment needed back at PGCC's head end to accommodate or interface with this project's technology? If so, who will be responsible for design and coordination of systems? 31 2 Who will be responsible for the heat mapping to determine the proper placement and quantity for the wireless systems inside and out for the project? 32 2 Will PGCC be responsible for outside plant connectivity and systems, between and to this location? 33 2 Aside from local video digital recordings from local cameras, is there to be any streaming? 34 2 Is there a wireless field/intercommunication system required? Yes, the design will need to include any additions, upgrades, or modifications to existing head end equipment and systems to support the additional or new system components. The College will assist the selected designer by providing information about existing systems and infrastructure when possible Heat mapping for the project design will be the responsibility of selected design team. The construction contractor (and their integrator) will be expected to also conduct a post-installation heat map to verify proper placement and performance. The design team will be responsible for designing and coordinating any outside plant infrastructure (duct banks, hand holes, conduit, ABF tubes, inner duct, cable, bases, cabinets, pedestals, panels, terminations, etc.) to provide the necessary connectivity onsite and to other locations on campus (to existing duct banks, fiber distribution cabinets, Data Center, TV studio, etc.). The selected designer will be a required to design the infrastructure necessary to support broadcast level audio/video streaming. This includes the transport of signals to the TV and radio studios in Accokeek Hall and Queen Anne. The College will want the design to include provisions for a wireless onsite communications system.
35 2 Does PGCC have an emergency preparedness plan that includes Mass Notification Systems (MNS)? 36 2 Is a MNS desired for this project? If NO, is providing the infrastructure desirable? 37 2 Will the track and field facility require a box office and queuing area? 38 2 Will the track and field facility require a concessions room and queuing area? 39 2 Section 7.5.2 ix Does the university have a directional and information sign standard that will be employed on the project 40 2 Please provide a plan with a specific limit of disturbance. 41 2 Are there any specific considerations or additional program that needs to be included for community usage? 42 2 Is there a capacity goal for the gazebo/shade structure? The College currently provides audio mass notification through several onsite Code Blue Emergency Help Points. This system should be expanded and integrated with existing Code Blue systems. Video displays should also support MNS transmission and content. See the response to question #35. A box office physical structure is currently not anticipated nor requested. The consultant is however responsible for designing into the project a mobile ticket sales/box office area equipped with power. The area should be able to support occasions when the College desires to bring a table and sell tickets. The area must be strategically located as part of this project. It should include an area for queuing. A concessions room (structure) and concessions queuing area is currently not anticipated nor requested. The College does have signage standards on several sign types (vehicular wayfaring, pedestrian and vehicular campus maps, directional signs, etc.) that will be shared during design. The College does not have standards however on all signs that will be employed on this project (ex. scoreboards, donor signs, information signs, etc.). The limit of disturbance will have to be decided upon during design based on concepts and ideas from the consultant. At this time, there are no specific considerations or additional programs know that should affect the scope of work. There is currently not a documented capacity goal for the gazebo/shade structure.
43 2 Please also confirm that the intent is to rent the gazebo out to the public. 44 2 Are there any specific considerations or additional program that needs to be included for community usage? 45 2 Is there a capacity goal for the gazebo/shade structure? 46 2 Please also confirm that the intent is to rent the gazebo out to the public. 47 2 Is there an approved Forest Conservation Plan (FCP) on file with the county? 48 2 Are there any existing hazardous material reports for the scope of work? 49 2 Are there any known sub surface conditions that would potentially expand the scope of work? 50 2 Where will scoreboards be required in the design? 51 2 Is the proposed electrical service upgrade intended for the proposed new athletic facilities only or is the electrical service upgrade also intended to The limit of disturbance will have to be decided upon during design based on concepts and ideas from the consultant. At this time, there are no specific considerations or additional programs know that should affect the scope of work. There is currently not a documented capacity goal for the gazebo/shade structure. Confirmed, the intent is the gazebo could be rented out to the public. It is believed there is an approved Forest Conservation Plan on file with the county, but the consultant shall verify There are no existing hazardous material reports for the anticipated area of work. The College is not aware of the sub surface conditions of the areas of work. The consultant will be responsible for identifying sub surface conditions. Scoreboards shall be designed for Track and Field events and will need to be provided in locations that support the requirements of the events and governing track and field agencies. Required electrical service upgrades should be for all new athletic facilities and electrical work part of this project.
address the electrical services to the existing facilities? 52 2 What is the expected duration of design review? 53 2 What is the budget for the project? Does the project have full funding? 54 2 Is the peer review process being utilized to accelerate the project schedule and will each A/E consultant candidate be required to contract an approved peer reviewer for each discipline covered under the DPIE Peer Review Program? Has PGCC notified DPIEE regarding the intent to use peer reviewers for this project. Can an MBE certified peer reviewer count towards the MBE goals? 55 2 Has there been any previous coordination with M-NCCPC regarding the The College s typical design review duration is as follows: Schematic Design 2 weeks 50% - 3 weeks 100% - 4 weeks Note: This is only the College s standard duration review time. There are other agencies that participate in the review process thus impacting the overall review time of design documents. See Addendum 1, Questions/Response #2. Prince George s County strongly recommends that all applicants use a peer reviewer. The process was created to accelerate permit reviews. The consultant is required to contract with an approved peer review for each (applicable) discipline covered under DPIE s Peer Review Program. PGCC has not notified DPIE regarding the Outdoor Track and Athletic Area project. Yes, an MBE certified peer reviewer would count towards MBE goals. The Prince George s County Planning Department has approved the College s 2012 2022 Masterplan, which includes track and field work. Due to the size and scope of the Outdoor Track and Athletic Area project however, the Planning Department may want the College to present the
development of the planned athletic facilities and will mandatory referral be required? 56 2 Can the due date be adjusted to Monday February 12 th? 57 2 Page 19 states that an original and 3 copies of the Technical proposal must be submitted. Further below, it states to deliver proposals to Mary Browning and Beth Kirk. specific track and field plan determined as part of this project. Through the Mandatory Referral process. If so, the consultant shall work with the College, attend (1) one meeting with the Planning Department, and present a PowerPoint presentation with the College to the Planning Department. See Addendum 1, Questions/Response #20 Proposers are to submit, a total of 4 copies, 1 marked Original and 3 copies to the Office of Procurement, as provided in the Solicitation. Does this mean that 2 originals and 6 copies (a set for each of you) needs to be made? Or does it mean that 1 original and 3 copies need to be made and addressed to the both of you? 58 2 Which MBE Certifications will you accept for this and other opportunities? Your Minority Business Enterprise Provisions reference clauses COMAR 21.11.03.03 and COMAR 21.11.03.15. These clauses require MBE Businesses are not required to have MDOT certification. The College will accept certifications that verify the business/entity meets the College s definition of a minority business, as defined below: A Minority Business Enterprise (MBE) is a business which is at least 51% owned and controlled by one or more socially and economically disadvantages individuals. Additionally, non-profit firms that are organized to promote the interests of the physically or, mentally disabled also are eligible for MBE certification.
certification by the Department of Transportation (DOT), Office of Minority Business Enterprise. However, page 3 of your RFP states that Minority businesses include firms that are 51% owned and controlled by a member(s) of socially or economically disadvantaged minority groups this is not consistent with the Department of Transportation requirements which require ownership by member(s) who are socially and economically disadvantaged. Would you please clarify this requirement? Will you accept certifications other than DOT, if they meet the criteria on page 3? Will you accept Prince George s County MBE certification? 59 2 In review of the provided fee schedule provided in the RFP, please clarify if the intent is to have an The College is seeking Proposers to provide hourly rates for each team member of the Proposer s firm.
aggregate hourly rate for each firm or if the intent is provide hourly rates for each team member of the firm (eg. Principal, Sr. Project Manager, Project Architect, Technician, etc.). 60 2 On page 19 of the RFP, under Delivery Instructions there are two addresses. How many sets of the 1 original and 3 copies of each Technical proposal and 1 original and 2 copies of the Fee proposal would you like? Can one set be addressed to both Ms. Browning and Ms. Kirk or would you like a set for each person addressed individually? See, Response #57, Addendum 2. End of Addendum 2