LPA Programs How They Work - PDF Free Download

LPA Programs How They Work Ann Wills, P.E. Transportation Engineering Conference 2018 www.dotd.la.gov

Requirements For ALL LPA Projects 1. Risk Assessment 2. Entity-State Agreement 3. Responsible Charge www.dotd.la.gov

Possible LPA Programs Urban System Transportation Alternatives Program (TAP) Recreational Trails Grants (Example: TIGER) Congestion Mitigation & Air Quality (CMAQ) Local Roads Safety Program (LRSP) Safe Routes to Public Places (SRTPP) Off-System Bridge Replacement (OSBR) 3/6/2018 3

Risk Assessment Internal Control Questionnaire (ICQ) Purpose - To collect information for DOTD about LPAs and Not-For Profit organizations in compliance with 2 CFR 200 to evaluate risks Requirements Required for all entities that receive Federal Funds Each question must have an answer - Yes, No, N/A 3/6/2018 4

Risk Assessment LPA Responsibilities for project initiation ICQ Risk Assessment Forms Submitted with the Application or Stage 0 Report Should be completed by the Entity financial representative 3/6/2018 5

Risk Assessment DOTD Responsibilities ICQ Forms evaluated by DOTD Financial, Audit, and Program Managers If project selected into an LPA Program, DOTD Program Manager sends project acceptance letter to entity that includes Any individual high risk factors identified Recommendations to mitigate high risk factors

Risk Assessment LPA Responsibilities if they receive notice of project acceptance Each high risk factor has a recommendation which requires a response defining action taken or to be taken Responses to be returned to LADOTD Notarized responses to high risk factors showing resolution number is required prior to Entity-State Agreement execution 3/6/2018 7

Entity-State Agreement A written/signed agreement between the State and the Sponsoring Entity (an LPA) identifying the responsibilities of each entity LEGALLY BINDING It identifies the funding provisions for a project Every project must have an agreement signed by both parties before a project can move forward An agreement must be executed prior to a reimbursable stage of a project 3/6/2018 8

Entity-State Agreement Funding Responsibilities Responsibilities for phase and funding decisions (in percentages) are documented in the Agreement using the summary tables 3/6/2018 9

Entity-State Agreement Responsibility Table 3/6/2018 10

Entity- State Agreement Funding Table 11

Responsible Charge Not a full time job but must be a full time employee of the LPA Not a consultant hired by the Entity You do not have to be in the field everyday if you have a CE&I consultant BUT as owner of the project You need to be able to answer project status questions if DOTD calls 3/6/2018 12

Responsible Charge LPA Project Manager Distributes plans internally Attends all decision meetings Keeps Project Moving Transmits letters and plans to DOTD Confirms comments are addressed Ensures permits are obtained Submit Status Reports Ensures utility relocation is coordinated 3/6/2018 13

Responsible Charge Form 14

DOTD Programs and Expectations from the Local Public Agencies per Program www.dotd.la.gov

Transportation Alternatives Program (TAP) Purpose: To expand transportation choices and enhance the transportation experience for pedestrians, cyclists, community improvement and environmental mitigation 3/6/2018 17

TAP Apportionment Set Aside for Rec Trails Program 50% Sub- allocated Based on Population 50% for Use in Any Are of State Urban Population >200,000 Urban Population 5,001 200,000 Area with Population <5000

Transportation Alternative Program (LPAs) The sub-allocations are calculated based on 2010 Census population data The Census data division Urbanized areas population >200K Urban clusters population between 5K 200K Rural population <5K

Transportation Alternative Program (LPAs) LPA prepares and submits application LPA responsibility for selected projects: Develop engineering plans in DOTD format (100% local cost) Select consultant or design plans in-house Sign contract and oversee plan development Sign construction contract let by DOTD (provide 20% local match) Provide construction engineering and inspection (consultant or in-house) (100% local cost)

Transportation Alternatives Project Selection Process Large Metropolitan Planning Organizations (MPOs) (>200K only) Prioritize projects within their areas Their projects are included in their Transportation Improvement Program (TIP) 3/6/2018 21

Transportation Alternatives Projects Contact: Program Manager - Brian.Nunes@La.Gov Project Manager - Steve.Meek@La.Gov 3/6/2018 22

Recreational Trails Program Purpose: To develop & maintain recreational trails & trail-related facilities for both non-motorized & motorized recreational trail uses 3/6/2018 23

Recreational Trails Program This 80% federal / 20% local match program is administered by Louisiana Department of Culture Recreation and Tourism (DCRT) Funding is coordinated by DOTD (as for all FHWA Programs) 3/6/2018 24

Recreational Trails Program $1,517,643 available for 2018 Applications due July 2, 2018 to DCRT Projects selection requirements 30% (min) motorized 30% (min) non-motorized 40% discretionary Projects selected by FHWA Recreational Trails Program for Louisiana (FRTPL) Advisory Committee

Recreational Trails Program Locals prepare and submit application Annual call for projects For selected projects locals requirements: Projects must be completed within 1 year after signature date of Agreement Match - cash or value of documented contributions of land, material equipment, labor or services for project range: $10,000 min - $100,000 max non-motorized $20,000 min 159,000 max motorized

Recreational Trails Projects Contact: Program Manager - Michael W. Domingue LA Dept. of Culture, Recreation & Tourism mdomingue@crt.la.gov 3/6/2018 27

Safe Routes to Public Places Program Purpose: To provide a safety focused program that creates safe access for pedestrians and/or cyclist to public places 3/6/2018 28

Safe Routes to Public Places Program Eligible Public Places* Schools (any grade) Universities Libraries Governmental Buildings Hospitals Transit Facilities Public Parks Other Public Places Business Centers Shopping Centers * Scope of project must be associated with reducing crashes along a public road

Safe Routes to Public Places Program Project Types Pedestrian Facilities Sidewalks Crosswalks Pedestrian Signals Curb extensions Road Improvements Traffic Calming Bus Turnouts Signs & Striping Bicycle Facilities On-street Buffered and separated bike lanes Cycle tracks Shared Use Paths

Safe Routes to Public Places Program Program Eligibility All public roads (state and local) are eligible Project sponsor must submit the application For Locally Owned Roads & Right-of-Ways Project sponsor must be roadway owner For State Owned Roads and Right-of-Ways Project sponsor must be the entity responsible for maintenance DOTD District Administrator endorsement is required

Safe Route to Public Places Program Application cycle: Feb 19, 2018 to April 20,2018 Funding Limitations $350,000 per application (Construction & R/W costs only) Design Engineering & Construction Contract Administration not included in funding limitation Projects may be phased to fit funding Sponsor Responsibilities: Utility Relocation Right-of-Way acquisition Additional work may be funded by local entity Work on private property required for connectivity Work outside the scope of the project award

Safe Route to Public Places Program Program Contact: Laura Riggs, PE LRSP/SRTPPP Engineer Laura.Riggs@La.Gov DOTD Project Managers - Mark.Morvant@La.Gov & Mike.Ricca@La.Gov Website: http://wwwsp.dotd.la.gov/inside_ladotd/divisions/mult imodal/highway_safety/srtppp/pages/default.aspx 3/6/2018 33

Local Roads Safety Program Description Purpose: To improve safety on locally owned roads in Louisiana using Highway Safety Improvement funds which are applicable to all public roads This program focuses on low cost safety improvements on local roads to reduce fatal and serious injury crashes 3/6/2018 34

Local Road Safety Program Criteria Projects must be: A low cost safety project on a locally owned road (not a DOTD route) Data Driven Aligned with the Strategic Highway Safety Plan (SHSP) Systemic approach encouraged 3/6/2018 35

Local Road Safety Program Details LPAs prepare and submit a project application Applications are accepted year-round Local Technical Assistance Program (LTAP) reviews project applications quarterly Funding 80/20 Federal funding with match or 100% Federal funding for eligible projects 3/6/2018 36

Local Road Safety Program Details Project Considerations: The 9 Proven Safety Countermeasures Data Driven crashes, roadway, traffic Right of Way acquisition discouraged Utility relocation must be done prior to construction by LPA Systemic encouraged 3/6/2018 37

Local Road Safety Program Contact: DOTD Program Manager Laura.Riggs@La.GOV DOTD Project Managers - Mark.Morvant@La.Gov & Mike.Ricca@La.Gov LTAP/LRSP Program Manager Leo.Marretta@La.Gov www.louisianalrsp.org 3/6/2018 38

Off-System Bridge Replacement Program Purpose: To replace or rehabilitate structurally deficient or functionally obsolete parish structures in a cost efficient manner 3/6/2018 39

Off-System Bridge DOTD Contact: Gary.Pentek@La.Gov http://www.dotd.la.gov/highways/project_devel/ design/home.asp?id=bridge&pg=offsystem 3/6/2018 40

MPO Urban System Program Purpose: This program provides flexible Federal Funds to metropolitan areas to use on their Federal aid highways within the Metropolitan Planning Organization (MPO) geographic area LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT OFFICE OF MULTIMODAL PLANNING Shreveport Monroe MPO AREAS BASED ON 2010 CENSUS Urbanized_Areas Metropolitan_Planning_Areas Alexandria MandevilleHammond Covington Baton Rouge Slidell Lake Charles Lafayette New Orleans Houma 3/6/2018 41

MPO - Urban System Program LPA proposes projects to the MPOs MPOs selects projects in financially constrained plan LPA and MPO staff work together Prepare and submit Stage 0 applications Prepare and submit ICQ form

All LPA Projects Bidding DOTD Advertises project for letting LPA Reviews bid submittals and responds to DOTD If they concur, LPA signs DOTD prepared construction contract Provide construction engineering and inspection (consultant or in-house)

MPO - Urban System Program Selected projects (plans in DOTD format): 100% Local funds Local select consultant or design plans in-house 80% Federal/20% Local matching funds LPA works with DOTD to produce man-hours and scope of services DOTD advertised and selects consultant LPA signs contract with consultant and oversees plan development

MPO - Urban System Program Construction Engineering and Inspection: 100% Local funds Local select consultant or perform in-house 80% Federal/20% Local matching funds LPA works with DOTD to produce man-hours and scope of services DOTD advertised and selects consultant LPA signs contract and oversees contract

Urban Systems Program Contact: Melissa.Labas@La.Gov >200K Projects Tanya.Bankston@La.Gov <200K Projects Dawn.Sholmire@La.Gov MPO Coordinator 3/6/2018 46

Congestion Mitigation and Air Quality (CMAQ) Purpose: To fund transportation projects or programs that will contribute to attainment or maintenance of the national ambient air quality standards for ozone, carbon monoxide, and particulate matter by improving air quality and relieving congestion 3/6/2018 47

Congestion Mitigation and Air Quality (CMAQ) Eligibility CMAQ funds are available only in ozone non-attainment and maintenance parishes Ascension, East Baton Rouge, Iberville, Livingston, and West Baton Rouge Ineligible projects Building new roads and widening existing roads Rural Minor Collector and Local roads 3/6/2018 48

Congestion Mitigation and Air Quality (CMAQ) Details Annual call for projects Approximately $4.4 million of CMAQ funds is available each fiscal year All projects require a 20% non-federal match Applications must identify governmental sponsor LPAs & DOTD can propose projects Submittal must include an emissions analysis showing reductions of NO x and VOC in kg/day DOTD selects projects for program 3/6/2018 49

Congestion Mitigation and Air Quality (CMAQ) Contact: Jay.Carney@La.Gov 3/6/2018 50