COUNCIL-IN-COMMITTEE OPEN MEETING COMITÉ PLÉNIER SÉANCE OUVERTE AU PUBLIC Date: Monday, February 5, 2018, 6:00 p.m. Location: Second Floor Committee Room, City Hall, Fredericton Date: le lundi 5 février 2018, 18 h 00 Endroit: Salle des comités au 2e étage, l hôtel de ville de Fredericton 1. Agenda Conflict of Interest 1. Ordre du jour Déclaration de conflit d'intérêts Members of Council must disclose if they have a conflict of interest in any matter which is the subject of consideration before Council. 1.1 Municipal Emergency Measures Organization Overview PowerPoint Presentation by: (15 mins) Les membres du conseil sont tenus de signaler tout conflit d'intérêt avec un point dont le conseil est saisi. 1.1 Aperçu de l'organisation municipal des mesures d'urgence Présentation PowerPoint par : (15 min) 1 Wayne Tallon, Director, Corporate Strategy & Safety Services Wayne Tallon, directeur - Stratégie municipal et services de sécurité 1.2 Smart Cities Initiative Verbal Presentation by: (10 mins) 1.2 Project des villes intelligentes Exposé oral par : (10 min) Adam Bell, Assistant Director, Finance, Innovation & Technology Adam Bell, directeur adjoint - Finance, innovation et technologie
City of Fredericton Municipal Emergency Measures Organization (MEMO) Wayne Tallon EMO Director February 05 th, 2018 1
Overview Emergency Measures Act and City By-Law S-3 Emergency Management Functions EMO Organization Chart & Partners Emergency Operations Centre (EOC) & Activation Levels Service Fredericton Social Media & EMO Website Salvation Army Shelter & Power Restoration Priorities Storm Water Resiliency Mactaquac Generating Station Emergency Plan Senior and Pet Brochures Active Threat and Ice Storm Report What are we working on? 2
NBEMO Emergency Measures Act Each municipality (main points of act relating to municipality) (a) shall establish and maintain a municipal emergency measures organization, (b) shall appoint a director of the municipal emergency measures organization and prescribe his or her duties, which shall include the preparation and coordination of emergency measures plans for the municipality, (c) shall appoint a committee consisting of members of its council to advise it on the development of emergency measures plans, (d) shall prepare and approve emergency measures plans, 3
City of Fredericton By-Law No. S-3 Appointment of EMO Director by Council Establishment of an Emergency Operations Centre (EOC) Provides ability to negotiate agreements between the City and Provincial Government, Federal Government, other municipalities or other agencies Allows for the declaration of a Local State of Emergency Establish mutual aid agreements 4
Emergency Management 5
EMO Organization Chart 6
EMO Partnerships Canadian Red Cross Salvation Army Meals on Wheels FARC York Sunbury Search & Rescue We Care Horizon Health Ambulance NB Bell Aliant NB Power York Manor NB Health UNB NBEMO NB Social Development Fredericton Airport Village of New Maryland Town of Oromocto School District (Anglo West) Enbridge Gas Roadway Operations (Internal) Water & Sewer (Internal) Building Services (Internal) Transit (Internal) IT (Internal) Fredericton Police Fredericton Fire Communications/911 (Internal) 7
Emergency Operations Centre (EOC) Primary EOC is located at the Northside Fire Station EOC serves as the coordination hub for an incident response Provides a central intelligence arena for decision makers and response team personnel to gather critical information, coordinate response activities, and manage personnel as the emergency situation dictates Back-up power onsite During a large scale event EOC is staffed on a 24 hour basis Comprised of staff from various departments, external partners, duty officers and EMO Executive Group Self-sufficient laptops, tablets, TV s, phone system 8
EOC Activation Levels Level 1 Enhanced Monitoring: Continuous monitoring by EMO Executive group of an emergency situation that may require immediate EMO activation Level 2 Partial Activation: Once notified, selected members of the City EMO group may be called in to assist, in support of ongoing efforts towards an emergency Level 3 Full Activation: Once notified, all internal EMO members will report to the EOC. External partners and exact City staff required will vary depending on incident type 9
Service Fredericton Use Service Fredericton staff during EMO related incidents Knowledge of City streets, staff and services Assist EMO Duty Officers and receive incoming calls and direct staff accordingly Provide valuable communication to EOC Road closures Concerned citizens 10
Social Media Actively use Social Media before during and after an incident Preparedness Tips Provide vital information to citizens during an incident (shelter and reception centre locations/hours) Following an incident Recovery effort Twitter - @CityFredGov Over 12,000 followers Facebook - @CityOfFredericton Over 8000 followers 11
EMO Website To provide effective information on the website that the public can use before and during an emergency in order to: minimize risk/maximize safety for themselves and their property, reduce unnecessary burden on municipal services. EN: www.fredericton.ca/emo FR: www.fredericton.ca/umo 12
Salvation Army Shelter Agreement between City of Fredericton and Salvation Army in 2017 Salvation Army facility on St. Mary s Street will be used as a shelter during severe weather events or other incidents within the City Equipped with a large generator Facility can feed hot meals to 400 people per day Accommodate approximately 80 90 people (sleeping) Salvation will provide staff or will call upon the Canadian Red Cross for additional support 13
Salvation Army Facility, 531 St. Mary s Street Kohler Generator installed, provides back-up power for entire facility 14
City of Fredericton Power Restoration Priorities EMO Group developed list of facilities that require power ASAP during an extended outage Reception Centres Fire Stations E & O Depots Met with NB Power staff to review list NB Power will do their best to restore power based on our needs during the incident 15
Storm Water Resiliency City of Fredericton proactive when replacing storm water piping Increased diameter of pipes installed (certain locations) Higher grade and quality of pipes Reaction to more intense weather events and climate change 16
Woodstock Road Culvert Replacement (2017) Old Culvert System New Culverts are 60% larger and fish friendly 17
Waterloo Row Culvert Replacement (2017) Old Culvert New round reinforced concrete culvert 50% larger 18
Mactaquac Generating Station Emergency Plan City of Fredericton EMO executive group worked with NB Power and NBEMO to develop an Emergency Response Plan for the Mactaquac Generating Station Plan completed over 18 month period Excellent plan around various scenarios Improved communication between all parties 19
Seniors Brochure 20
Pet Brochure 21
Active Threat Exercise Exercise held in the fall of 2016 Organizations : City of Fredericton EMO, Fredericton Police, Fredericton Fire and our partners at UNB Held at the Aitken Centre on UNB Campus Tested first responders dealing with active threat Tested UNB security and camera system Interaction between Police and UNB Security 22
2017 Ice Storm Report Province released Ice Storm report in spring of 2017 City of Fredericton EMO Group and Executive Group have reviewed all of the 51 recommendations Several of the recommendations will have an impact on the City of Fredericton For Internal review: Review and update Plans Communication to Public (re: Shelters) Public Preparedness (72 hours +) Vulnerable Populations Use of volunteers 23
What are we working on? Business Continuity Plan Back-up power for priority city facilities Vulnerable Persons Registry NBEMO lead Provincial Exercise for June 2018 Training for EOC staff Incident Command System (ICS) Notification System for Public 24
Questions? There is only one thing more painful than learning from experience and that is not learning from experience. Archibald MacLeish, 1892-1982 25