April 30 - May 3, 2017 Moon Palace Jamaica Sponsorship (Cash) Levels & Benefits Join your customers and colleagues in support of SITE Texas s premier educational event, the SITE TX Technology Summit. 2017 will be our fifth year to host this event. We are happy to share with you that in past years our buyer to supplier ratio has been 1.5 (buyers) for every 1 supplier. Attending buyers are from all over the U.S. Your participation in this event yields valuable business networking time with key customers who make decisions on selecting destinations, DMC's, hotels, off site venues and activities for their group travel programs. The educational mission of the SITE Texas Chapter is to enhance the awareness and effectiveness of motivational experiences via incentive travel. While our focus is on Incentive programs nearly 100% of our buyers in the past also plan their company s meetings, conferences, trade shows and other events. Invited hosted buyers attending this event will receive subsidized air in an amount up to $700 to cover most if not all of their air. They will also receive deluxe suite accommodations and round trip airport transportation. We are happy to help you manage the Hosted Buyer invitation and RSVP process. If you prefer to manage your hosted buyer invitations and haven t confirmed a hosted buyer by February 29, 2017, we will assume your spots and manage them. We are dedicated to continue to elevate this event as a quality opportunity for your marketing efforts, and welcome any invited hosted buyer nominations at any time. The SITE Texas Chapter Committee will queue the hosted buyer invitations and make final decisions on invitations extended. All sponsors gain additional exposure through contributions to the Silent Auction. Our Silent Auction subsidizes this event. We seek to provide the best education possible within our budget. Join us at the 2017 SITE TX Technology Summit become an advocate for our industry by funding valuable research and educational programs with your sponsorship of this event. Our Sponsorship Chair for SITE TX Technology Summit 2017 is: Pat McCain, CMP / pmccain@hrhaic.com
SITE Texas Technology Summit April 30 - May 3, 2017 Moon Palace Jamaica Tentative Agenda Sunday, April 30, 2017 Arrivals & Check In at the Moon Palace Jamaica Arrival airport transportation is provided by the hotel Registration & Hospitality Desk Open 4:00 pm Opening Comments 4:00 pm Buyer/Supplier Speed Meetings (All Buyers must attend) 7:00 pm Welcome Reception & Dinner Monday, May 1, 2017 Breakfast at your leisure 9:00 am-5:00 pm Educational Sessions 6:30 pm Depart for Offsite Reception & Dinner, location TBD Tuesday, May 2, 2017 Breakfast at leisure 9:00 am-12:00 pm Educational Sessions Afternoon We will be offering a couple of optional activities for the afternoon so you can see some of the wonderful things Jamaica has to offer. 6:30 pm Depart for Offsite Reception & Dinner, location TBD Wednesday, May 3, 2017 No events are scheduled for this day. Departure transfers to the Montego Bay International Airport are being handled by the hotel Please note that the above Agenda is Tentative. Times may vary somewhat; however, we ask that you arrive no later than 3:30 p.m. (Jamaica time) on Sunday, April 30, 2017. This allows you to participate in the Buyer/Supplier speed meeting session. The speed meeting session gives you a few minutes to spend with each buyer attending the event. Buyers are required to attend.
2017 Cash Sponsorship Agreement Gold Level (Member & Non-Member) $5,175 Cash Donation Four attendees for all program events. Silver Level (Member) Four All Inclusive Guest rooms for three (3) Nights - Three buyers and one for a suppler. Participation in hosted buyer appointments 5-Minutes stage time Recognition at podium as top sponsor Logo recognition on SITE Texas Tech Summit website Recognition in one Tech Summit email blast Recognition in Program of Events Pre-registration list; Company name & participant $3,575 Cash Donation Three attendees for all program events. Three All Inclusive Guest rooms for three (3) Nights Two buyers and one for a suppler. Participation in hosted buyer appointments 3-Minutes stage time Silver Level (Non-SITE Member) Logo recognition on SITE Texas Tech Summit website Recognition in Program of Events Pre-registration list; Company name & participant $3,975 Cash Donation Three attendees for all program events Bronze Level (Member) Three All Inclusive Guest rooms for three (3) Nights Two buyers and one for a suppler Participation in hosted buyer appointments 3-Minutes stage time Logo recognition on SITE Texas Tech Summit website Recognition in Program of Events Pre-registration list; Company name & participant $2,875 Cash Donation Two attendees for all program events. One of these attendees must be an invited hosted buyer. Two All Inclusive Guest rooms for three (3) Nights - One for a buyer and one for a suppler
2017 Cash Sponsorship Agreement Recognition as a sponsor in Program of Events Participation in the hosted buyer appointments Bronze Level (Non-SITE Member) $3,400 Cash Donation Two attendees for all program events. One of these attendees must be an invited hosted buyer. Two All Inclusive Guest rooms for three (3) Nights - One for a buyer and one for a suppler Recognition as a sponsor in Program of Events Participation in the hosted buyer appointments Please note that any/all shipping, handling, transportation, storage costs for materials you send to the event are your responsibility. Stated auction values are subject to review and approval of the SITE Texas Technology Summit Committee. The SITE Texas Technology Summit Committee reserves the right to combine items to offer creative and exceptional packages for our attendees. We require that all auction donations be valid to June 30, 2018. Note about Hosted Buyers - The following items are included for each hosted buyer: Full Conference registration Up to $700 USD airfare reimbursement. Receipt & participation required. Hotel accommodations for the nights of April 30, May 1 & 2, 2017 Meals as part of the conference program plus all inclusive benefits as included by hotel Roundtrip airport transportation Note to Sponsors The following items are not included in your sponsorship fee: You are responsible for your own airfare NEW THIS YEAR The guest room rate is now included in your sponsorship fee. The guest room rate is now included in your sponsorship fee. It includes the nights of April 30, May 1 & 2, 2017. Additional nights will be at your own expense. Our All Inclusive rate at the Moon Palace Jamaica is $374 single. The rate includes: guest room, in room liquor dispenser, mini bar with domestic beer, bottled water, soft drinks & juices, purified water, Smart TV with satellite, CHI bath amenities, CHI hair dryer and flat iron, bathrobes and slippers, turndown service, 24-hour room service, direct dial telephone with unlimited free phone calls to the Continental USA, Canada and landlines in Mexico, digital safe (laptop size), individually controlled air conditioning, coffee maker, alarm clock, iron and ironing board; All meals and drinks at the hotel including alcoholic beverages, All hotel taxes and gratuities, wireless internet, most on property sports and activities and round trip transportation for Montego Bay airport.
2017 Cash Sponsorship Agreement Company: Sponsorship Level - Please check One: Note: Gold ($5175) Silver Member ($3575) Silver Non-Member ($3975) Bronze Member ($2875) Bronze Non-Member ($3400) - Note that every level has a maximum capacity and may be sold out. - This agreement is not considered to be your conference registration. When conference registration is open an email will be sent to the people indicated below. Each person will need to fill out the online registration form. - Certificates for auction donations are due and may be requested at any time following receipt of this signed document. - Your sponsorship is considered confirmed once payment is received. Please indicate below who will be participating at the 2017 SITE Texas Technology Summit from your company? 1. Title Email Phone 2. Title Email Phone Preferred Payment Method - Invoices will be emailed upon receipt of this signed agreement. Wire Transfer Check (payable to SITE Texas Chapter in USD) Credit Card (separate form will be sent) Signature of Authorized Sponsor Representative* Date *The Authorized Sponsor Representative is bound by the Terms & Conditions that appear on the following page. Please e-mail this completed form to: Pat McCain at pmccain@hrhaic.com
2017 Cash Sponsorship Agreement -- Terms & Conditions 1. The SITE Texas Technology Summit is a fundraising event produced by SITE Texas Chapter. 2. Payment Sponsorship Fees are owed upon submission of this completed form. The SITE Texas Chapter reserves the right to decline the Sponsorship Agreement without payment in full. 3. No Cancellation after Acceptance Sponsor may not cancel this sponsorship once confirmed and payment received. 4. Limited Liability The SITE Texas Chapter will not, in any event, be liable for consequential damages including, but not limited to, lost income or profits. SITE Texas Chapter or its contractors shall not be subject to any liability whatsoever for any failure to hold this event because of an act of God, outbreak of hostilities, insurrection, riot, civil disturbance, terrorism, government act or regulation, fire, flood, explosion, accident, theft, or any other cause beyond the reasonable control of the SITE Texas Chapter or its contractors. Unintentional or inadvertent failures of either party to print, publish, or circulate the other party s name and/or materials shall not be considered a breach of the Agreement. 5. Hotel Accommodations The Guest room rate is included in your sponsorship for the nights of April 30, May 1 & 2, 2017. All sponsors are expected to stay at our host hotel, Moon Palace Jamaica. Additional nights will be at your own expense. Sponsors staying at a hotel other than our host hotel will not receive reimbursement for their room and will be charged a $750 fee. Local Sponsors not staying at the host hotel may have to pay a daily attendee rate. 6. General Terms Unless expressly agreed to in writing by the SITE Texas Chapter, no other terms or conditions appearing in contracts, orders, insertion instructions, or otherwise that conflict with the provisions of this Sponsorship Agreement shall be binding with the SITE Texas Chapter. The SITE Texas Chapter shall not be bound by conditions printed or appearing on order blanks or copy instructions that conflict with provisions of this Sponsorship Agreement. The waiver of any provision of this Agreement shall not be construed to be a waiver of either party s right to later require strict observation and performance of each of the provisions hereof. Facsimile transmission of a copy of this Agreement bearing a signature shall be deemed to be delivery of a signed original Sponsorship Agreement. 7. Severability If any section or provision of this Sponsorship Agreement is deemed illegal by a competent court of law, all other provisions of this Sponsorship Agreement shall remain in force. 8. Entire Agreement This Sponsorship Agreement constitutes the entire agreement between Sponsor and the SITE Texas Chapter. No modification or amendment to this Sponsorship Agreement shall be effective unless made in writing and signed or acknowledged by the party to be bound. Please Initial