CTNAP PROGRAM 2014-2015 Review of new policies, guidelines and resources Debrief Teleconference Please make sure to also tune in for audio through your phone by calling Toll free at 1(800)582-3014 and entering the participant code 74104644.
CTNAP (Connecticut Nutrition Assistance Program) What is it? Collaboration with Connecticut Food Bank as a PDO The Food Center's Nutrition Assistance Program (CTNAP) provides credit to agencies providing emergency food services in order to purchase high protein foods for distribution. Each region of the State receives a percent of the overall food available based on census and poverty statistics. Allocations of food to recipient agencies are determined by the number of individuals and the number of meals they serve as reported on required monthly statistics submitted to the Food Center. No prior reporting or additional paperwork required to be completed by families. Agencies receiving CTNAP food pay a handling fee of $0.05 per pound for the food. There have been typically 3 deliveries per year (March, June, September). Payment is given to Warehouse Product Manager (Sara) through check or money order prior to picking up 1 st delivery for the year s total deliveries.
2014 vs. 2015 Changes in the Requirements DSS allocated an additional $400,000 to the state to be redistributed as credits for additional funds to be allocated among CTNAP participating agencies to supplement product available at emergency food programs. New data collection requirements and paperwork effective July 1st.
General Procedures Beginning 2015.. Ordering process- paper vs. online? Online ordering? Deliveries (2 additional deliveries) Pick up March, June, July, August, September Additional surplus product in December Payment given to Sara, prior to pick up Documentation CTNAP forms Who must sign (how often, how long do we keep the forms?, do we turn away clients?)
Paperwork-CTNAP Form
CTNAP Self Declaration Form Available in: English Spanish Creole 200% FPL!!! Vs. TEFAP 180% FPL
Paperwork Forms must be completed by all clients receiving product in: Shelters Soup Kitchens Pantries Collect besides our general reported statistics: Sex Race/Ethnicity Signed once a year by clients Must be kept on files for up to 3 years Will be reported in Statistics every month (# of UNDUPLICATED INDIV)
Statistics Must be turned in by the 15 th of each month!
Resources Website, volunteers, and more
Best practices Pantries: Have families complete and fill out both CTNAP form and TEFAP form once a year at the same time. Soup kitchen: Do a once a week snapshot of the breakdown of individuals served Utilize intake template when signing in prior to the meal Have every family complete the form and sign in once a year, do a check in process before the meal Shelters: Have families complete the CTNAP forms when doing client intake.
Feeding Site Resources Webpage uwsect.org/agencyresources
On the webpage uwsect.org/agencyresources CTNAP forms (available in English, Spanish, Creole) Client Intake Tracking form- Excel Pantries Community Meal Sites New Statistic Forms updated for July 2014. Additional resources
Pantry Client Intake Form This template tracks the following information per household: Name, address, City, etc. Household Breakdown (#adults, # children, # seniors) Sex Bread down (# of males in household, # males in household) Race and ethnicity breakdown (# of ind that are black, white, interracial=other) When was both their CTNAP and TEFAP forms signed. Check option for date of distribution THESE NUMBERS WILL BE REPORTED MONTHLY TO THE FOOD CENTER THROUGH THE UPDATED STATISTICS FORM!
SOUP KITCHEN CLIENT LOG FORM Form can be used on a day by day basis or could be used to take a Snapshot of the agency at its busiest day and report those numbers.
Q&A Session?
Additional Resources Volunteer Help to get you jump started, email me at Jennifer.blanco@uwsect.org Additional materials/templates/etc. available in our website at www.uwsect.org/agencyresources Additional Webinar in September for 1 st quarter review. PLEASE NOTE THAT THIS IS A TRIAL PERIOD TO GET THIS PROCESS TO RUN AS SMOOTHLY AS POSSIBLE! Thank you!