COMMUNITY COLLEGE OF ALLEGHENY COUNTY REGULAR MEETING BOARD OF TRUSTEES BYERS HALL August 7, 2008 The meeting of the Board of Trustees of the Community College of Allegheny County was called to order at 4:12 p.m. on Thursday, August 7, 2008, at Byers Hall, 808 Ridge Avenue, Pittsburgh, Pennsylvania, Chairman Thomas Santone presiding. The Roll was taken and the following represents the results. ROLL CALL Present: Absent: Dr. Elayne Arrington Honorable Jay Costa Mr. Jerry Fedele Treasurer participating by phone Mr. Jesse Fife - participating by phone Mr. James Flynn Dr. Mona Generett - Secretary Ms. Martha W. Isler Assistant Secretary Honorable William R. Robinson Vice Chairman of the Board Mr. Thomas J. Santone Chairman of the Board Ms. Joyce A. Snell Mr. Mike Adams, Assistant County Solicitor Mr. Alex Keddie Mr. Scott Malley Honorable Melissa Hart Others Present: Dr. Alex Johnson, President Dr. Mary Frances Archey, Interim Vice President, Learning and Student Development Mr. W. Timothy Berry, W. Timothy Barry & Associates, LLC Dr. Charles Blocksidge, Executive Director, Workforce Alliance Ms. Joyce Breckenridge, Vice President, Business and Administration Ms. Nancilee Burzachechi, Vice President, Institutional Advancement/External Relations Mr. Daniel Carr, Internal Auditor Ms. Rose Ann DiCola, Executive Director of Education Foundation Ms. Ouida Duncan, Administrative Assistant Mr. John Dziak, AFT President Dr. Elmer Haymon, Campus President, Allegheny Dr. Donna Imhoff, Campus President, North Dr. Charles Martoni, Campus President, Boyce Ms. Angie Longo, Educational Foundation Board Member Dr. Ralph Proctor, Special Assistant to the President, Diversity and Equity Ms. Bonita L. Richardson, Assistant to the President, Board Relations and Policy Mr. Mike Robic, Metz Lewis LLC Ms. Tanya Sander-Marks, Executive Director of Marketing and Communications Mr. Bill Shackener, Reporter, Pittsburgh Post Gazette Ms. Jeanne Shader, Executive Director, Human Resources Mr. Kevin Smay, Executive Director, Strategic Planning Mr. Shon Warner, W. Timothy Barry & Associates, LLC Dr. Margaret Williams-Betlyn, Vice President, Workforce Development Mr. Bill Zlatos, Reporter, Pittsburgh Tribune Review
EXECUTIVE SESSION GAP SCHOLARSHIP CHECK PRESENTATION APPROVAL OF THE MINUTES OF 060508 ACTIONS Chairman Santone announced that the Board of Trustees met in Executive Session prior to this meeting and discussed personnel and litigation matters. Educational Foundation Board members, Ms. Angie Longo and Mr. Bob Schuetz, presented the college with a check in the amount of $40,000 for the GAP Scholarship. This scholarship is designed to increase student success by providing financial assistance to underprivileged students encountering unforeseen personal circumstances which may prohibit them from continuing their education at CCAC. It was noted that Mr. Peter Muth, CCAC Educational Foundation Board member, was instrumental in securing these funds from the Hansen Foundation. A motion was made by Senator Costa seconded by Ms. Snell to approve the Minutes of the June 5, 2008, Regular Board of Trustees Meeting. The motion was carried. Finance Committee Report Financial statements for the eleven months ended 060508: Senator Costa made a motion that was seconded by Mr. Flynn and Ms. Isler that the Board receive the Financial Statements for the eleven months ended May 30, 2008. The motion was carried. (Attachment 1) Project Change Order: West Hills: Senator Costa made a motion that was seconded by Mr. Flynn that the Board receive the recommendation coming from the Finance Committee to approve two project change orders to Civil Environmental and Consulting, Inc. in the amount of $78,937. The motion was carried. (Attachment 2) Equipment Lease for Computers: Senator Costa made a motion that was seconded by Mr. Flynn and Ms. Snell that the Board receive the recommendation coming from the Finance Committee to ratify an addendum, Property Schedule No. 2 entered pursuant to the Master Tax- Exempt Installment Purchase Agreement between the College and Key Government Finance, Inc. to fund the acquisition of microcomputers, laptops and workstations totaling $911,000. The motion was carried.(attachment 3) H uman Resources Committee Report: The Human Resources Committee of the Board was provided a briefing regarding various personnel and litigation matters during the executive session of the Board. Dr. Mona Generett announced that is was her pleasure to present the following motions for ratification to the Board for the following individuals as recommended by the President to the Human Resources Committee. The motions presented are as follows: Ms. Joyce Breckenridge, Vice President for Business and Administration, at a salary of $131,500; which was seconded by Ms. Snell; and Campus Presidents: Dr. Elmer Haymon at Allegheny, seconded by Mr. Robinson and Ms. Isler; Dr. Charles Martoni, Boyce, seconded by Senator Costa and Mr. Flynn and Dr. Donna Imhoff, North, seconded by Ms. Snell and Mr. Robinson. The Campus Presidents salaries are $119,000. The motions for all four positions were approved. (Attachments 4, 5, 6, 7) President Johnson has also appointed Ms. Judy Savolskis as the interim Campus President for South Campus. She will serve in this capacity as the Search for the permanent appointment is underway. It should conclude in September 2008. The search is also underway for the Vice President for Learning and Student Development. The committee has met and will begin the interview process on August 12, 2008. They will advance recommendations to the President by the end of August 2008. AFT Local 2067 Collective Bargaining Agreement 2008-2011: The Human Resources Committee recommends to the Board the proposed AFT Local 2067 Collective Bargaining Agreement for 2008-2011, which will go into effect on August 24, 2008. The motion was seconded by Ms. Joyce Snell and Ms. Mardi Isler and approved by the Board.
Chairman Santone commended the negotiating team members, President Johnson, Mr. Timothy Berry, Esq. and Mr. John Dziak for their hard work on behalf of the Trustees. The agreement was then signed by Chairman Santone, President Johnson and AFT Local 2067 President John Dziak. (Attachment 8) ISCUSSION ITEMS L Ms. Mardi Isler D earning, Diversity and Workforce Initiatives Committee Report: provided members with an overview regarding initiatives as follows: The former Educational and Student Services Committee has had its scope expanded to include Diversity and Equity and Workforce Development along with Learning and Student Development. Some of the major initiatives that are in process in each of these areas are as follows: Learning and Student Development update: Staffing: A Director of Learning Outcomes/Achieving the Dream has been employed to expand the College's assessment efforts and advance the Achieving the Dream Initiative. Achieving the Dream: The summer has been devoted through Achieving the Dream Team to working on implementing activities related to increasing Student Engagement. The efforts are correlated to the various sections of the CCSSE (Community College Survey of Student Engagement). Pittsburgh Promise: The College anticipates enrolling up to 350 graduates from the Pittsburg Public Schools through this new scholarship program. These students are being given the placement test and will be enrolled in a First Year Experience Course, any necessary developmental studies courses, and courses related to their majors. A number of special workshops and social experiences will be provided for these students. To implement this program funding is being requested through the Pittsburgh Foundation for a Case Manager and two counselors. Diversity and Equity update: The Pittsburgh International Folk Festival: The Office of Institutional Diversity and Equity has held two meetings with representatives from The Pittsburgh International Folk Festival Board. The purpose of the discussions are to establish a formal relationship between the Folk Festival and CCAC. The Folk Festival is celebrating its 52nd year. This initiative will provide access to Eastern European cultures. The possibilities are infinite. MBE/WBE Program: We continue to work with the purchasing department to insure female and minority participation in CCAC funds expended for professional service contracts, construction projects and the provision of supplies. When the program started we awarded less than 4% to minorities and women. Now the total stands at 29%. The target goal of 15% mirrors Allegheny County's goal for MBE/WBE participation. CCAC Diversity Awards Banquet: A committee comprised of internal and external stakeholders is working to create an annual awards banquet that will honor individuals for their exceptional work in fostering diversity. This will be a "top shelf" event and the awards will be given in the areas of diversity as reflected in the September 2006 CCAC Board Diversity statement. Workforce Development: The Second Skilled Trade Fair is scheduled on Tuesday, October 7 at the West Hills Center. Last year, close to 400 students from 31 schools attended the Trade Fair. The College is working with the Steamfitters Union to develop a CCAC certificate program. E xternal and Educational Foundation Relations Committee Report: The Honorable William Robinson explained to the Board that the Institutional Advancement & External
Relations and the CCAC Educational Foundation exist to engender financial and other support to enrich CCAC s educational and support services while establishing the CCAC brand as one of value and of quality. The quarterly report was included in this month s board packet. At its July meeting the Educational Foundation Board of Directors authorized the contribution of $40,000 for the establishment of the Gap Scholarship. This contribution will be taken from a recent unrestricted gift of $80,000 received from the Hansen Foundation. th Planning for the 18 Annual CCAC Educational Foundation Golf Tournament is underway. The event will take place once again at Treesdale Golf & Country Club on Monday, September 8, 2008. Sponsorship opportunities are still available. Participation is encouraged. For additional information regarding this important event, please contact Roseann DiCola. Pennsylvania Commission for Community College Trustees: The Honorable William Robinson provided the Board with an update regarding recent Trustee activities with the Commission where the focus has been primarily directed toward our improving fiscal issues and on going discussions with our legislators. Dr. Elaine Arrington also provided highlight information regarding the Commission. Members who would like to receive the minutes can contact Ms. Bonita Richardson. Trustee Robinson commended Senator Costa on his efforts and Chairman Santone thanked Charles Blocksidge for his efforts. He also expressed how significant CCAC s role is with the Commission and asked for the Trustees support by participation. C omments from the Chairman: Chairman Santone encouraged Board members to participate in the Commission activities. The next meeting has been scheduled for September 2, 2008, at the Hershey Lodge and Convention Center. B oard of Trustees Committee Structure: Chairman Santone has realigned the Board Committee structure in order to support the college s enhanced structure and goals as follows: Finance, Facilities and Property Committee, Human Resources Committee, External and Educational Foundation Relations Committee and the Learning, Diversity and Workforce Initiatives Committee. Senator Costa has agreed to serve as the committee Chairman for the Finance, Facilities and Property committee. Mr. Jerry Fedele will continue to serve as committee member. Mr. Jim Flynn has agreed to serve as the committees Assistant Treasurer. Mr. Fedele was thanked for his valuable service as Chairman. (Attachment 9) P resident s Report: Dr. Johnson thanked everyone for their participation today and their engagement regarding important initiatives taking place at the college. What you have heard today is a culmination of the past months of intensive engagement as we continue to strengthen our infrastructure and foundation in this institution. The leadership team participated in a retreat that focused on strengthening the one college learning centered focus of our institution. We do face some challenges at our institution such as opportunities for involvement, communication processes, flexibility so that we respond to the needs of our community and we need to promote consistency. The faculty institute was held this past month and focused on student engagement. This focus will continue throughout the course of the year. The five areas of engagement are: active and collaborative learning, student effort, academic challenge, student and faculty interaction, and support for learning. Dr. Johnson applauded the faculty and the professional development leadership for their efforts in this regard. Deans List reception was held on July 25, 2008, to honor 1,300 students. Chairman Santone participated and made remarks on behalf of the Board.
Lobbying efforts are underway. We are looking forward to receiving support from the federal government to continue to expand our programs in the areas of workforce, nursing and the trade programs. Meetings were also recently held with representatives from the AACC, ACCT, and ACE regarding the community colleges role in economic development both on the national and regional scale. Other grant opportunities include a grant from the Pittsburgh Foundation to support the Pittsburgh Promise initiative. CCAC has the largest cohort of students than any institution in our region. We are also working with the Benedum Foundation regarding our alliance and to strengthen our workforce development initiatives. Another contributor to the Gap Scholarship will be the NEED organization. Enrolment update was provided, summer enrollment was up approximately 15% and the fall semester enrollments are up 4% to 5%. We are continuing our efforts in external fundraising and will undergo our developmental assessment. T he President s full report is available on the CCAC web page: www.ccac.edu DJOURNMENT A A motion was made to adjourn. There being no further business, the meeting was adjourned at 5:15 p.m. The motion was carried.