Rossmoyne Senior High School P&C Association Inc. GENERAL MEETING Wednesday 12 th August in the Function Room at 7.30pm AGENDA 1. Welcome The President welcomed all members to the meeting and asked them to introduce themselves to the group. 2. Attendance and Apologies 19 members Apologies: 6 members 3. Confirmation of Minutes of last meeting Motion: The minutes of the General Meeting held on 17 th June 2015 are accepted. Proposed and seconded 4. Business Arising from last meeting 4.1. Opening of Beach Volleyball Courts - to be discussed in Volleyball Report 4.2. Response received from Dr Mike Nahan MLA re traffic. Mike has written to Canning Council and was going to raise when meeting here. He will also raise the issue with City of Melville through Matt Taylor MLA. 5. Correspondence 5.1. Inwards (list emailed 9 August) Items of Note: WACSSO certificate of membership The WACSSO site is available to all parents. The current password is NAVIGATE, and from 1 OCT it will be TEAMWORK. The site has useful info and resources. WA Education Awards for nomination Additional Mail: Letter from Mike Nahan regarding traffic around the School Invite from Matt Taylor to a morning tea on Wed 9 Sep with him and Minister for Education. Action: 3 members indicated that they can attend the President to confirm if she can attend or contact a nominee to act as delegate.
6. Reports 6.1. President s Report No formal report. Items will be raised as meeting progresses. 6.2. Financial Report (attached) The Treasurer has resigned effective immediately. The President thanked the Treasurer for her work and acknowledged her contribution to the P&C. The President has sent an email to P&C members seeking a new Treasurer, with financial/ book keeping experience. Motion: That we spend up to $50 from the GOA fund to thank JoJo Action: The President to organise The President provided an explanation of the Gifts of Appreciation Fund to new parents attending the meeting. The President presented the Treasurer s Report. Motion: That the Treasurer s Report be accepted. Signatories for the P&C account were discussed as access has not been activated by Bankwest. Action: Nominated signatories to chase up and go to Southlands Branch. The Insurance premium for tea ladies is due. Action: A member to send email from Rob Fletcher to the President. Action: The President to follow up The President advised that she is liaising with the School on invoices that the P&C is expecting for committed expenditure. Any further requests for funds this year will be discussed as part of the budget planning process for 2016. A number of suggestions/requests had been received so far including: Peter Batty suggested large toilet rolls and additional Dyson hand dryers. Student Services money towards Student diaries. P&C have contributed to these in the past, but stopped funding. The President has invited Kelly Ensor (from Student Services) to attend the next P&C meeting to discuss Student Services role and activities for student well-being. This was agreed as a good idea by all members. Action: The President to liaise with Kelly 6.3. School Board Report (emailed 12 August) Please note that the latest Board report and news are always available at: http://www.rossmoyne.wa.edu.au/aboutus/schoolboard.aspx
6.4. Principal s Report (attached) A member queried whether the school is continuing to be able to source sufficient teachers in specialist areas. Leila confirmed that sufficient teachers are available. The Principal commented that staffing for specialist areas and strategy for continuity and up skilling will be discussed at next School Board meeting. 6.5. Music Parents Support Group Report (emailed 12 August) 6.6. Volleyball Parents Support Group Report (emailed 9 August) Beach Volleyball Court Opening planned for 16 October at 4:30pm. (first Friday of term 4.) Invitations to go out shortly. All P&C parents will be invited. 6.7. WACSSO Report (emailed 9 August) Two members attended the meeting with the President last week hosted by our P&C. WACSSO conference in 2 weeks time. The President advised that the to be voted on are: 3 amendments to constitution, which were largely administrative in nature to remove references to contradictory clauses or appendices. ALL agreed to vote yes to these changes. Proposed motion from Riverside that the President of WACSSO write a letter to SCSA to recommend that the entry scores for University are raised for teachers. It was commented that Universities set their own entry levels, and SCSA are not involved. ALL agreed to vote no to this resolution. The President called for volunteers for the Conference. Can be divided between interested P&C members. Three members advised that they would be interested in attending. Action: Interested members to organise roster. 6.8. Building and Grounds Report (verbal report) The P&C representative to this committee advised that further work is required to determine the appropriate requirements for Bike Shelters to be presented at future meeting. A modular program was suggested with multiple smaller pods and possible roof on existing bike enclosure. As there is no immediate pressure on the P&C budget, it was agreed that the previously committed funds would remain allocated to this project until exact requirements are determined. The P&C representative commented that the school s Building and Grounds Committee has a number of projects under consideration. It has been suggested to the Committee that they identify their budgets for projects, and provide any requests to the P&C for consideration in next years budget.
Previously approved works for the volleyball courts are in progress, some are completed. A member queried whether the gravel ramp would require sealing. It was commented that this may need to be considered in future. Car park extensions in the new drop off zone have been completed. The Technology department has proposed a kitchen garden, including facilities for teaching outside is established. Plans and details are being finalised. The location for this facility is still being considered. Proposed relocation of bus stop in new parking area. This relocation may or may not involve a future request for P&C funding. The Principal commented on a proposed new dance studio to be located adjacent to the existing facility. Preliminary drawings have been commissioned from the architect. The facility is expected to be 150sqm at an approximate cost of $650,000 + additional costs to improve access. It would likely be a 14 month project from start to finish. The Principal advised that whilst the School has adequate classroom space, there is not additional specialist teaching space available. The Principal advised that there is an opportunity for the P&C to contribute funds to this project. A member queried how building of dance studio would affect master plan. The Principal commented that the location of the dance studio is not affected by future major building works. The gym area is preserved. Motion: That the P&C support in principle the building of an additional dance studio. Proposed and Seconded 7. General Business 7.1. Donations to charity The President queried whether any members could suggest a charity that could take 2 nd hand Uniforms. WSHS will accept uniforms for their Eco Program which will recycle uniforms as rags. It would be good to find a charity that would be interested in taking 2 nd hand uniforms that are not compatible with current uniform standards. Action: Members to contact the President directly with suggestions. 7.2. Musical instrument donations Pek Care International (Wheelchairs for Kenya program), a charity that one of the RSHS parent volunteers with is looking for donations of musical instruments. The Music department will coordinate collection of instruments. Action: The President will put a note in the school newsletter and also to WACSSO related primary schools.
7.3. Local school break-ins A member commented that at the recent WACSSO meeting there was conversation about recent break-ins at some locations resulting in the loss of School computers. The Principal commented that the School has taken action to ensure security after being informed of these break-ins.. 8. Next meeting: Wednesday 16 September 9. Meeting Close: 9:20pm