Relocation Guide Intern INDIA
CONTENTS Introduction Eligibility Cartus Contacts Relocation Benefit Summary Travel Corporate Housing Expense Reimbursement Tax Assistance
INTRODUCTION In addition to the challenges your internship brings, you will encounter many changes as you leave familiar surroundings and settle into your new location. For this reason, we have partnered with Cartus, as well as a number of other top rate service providers, to assist you in relocating to your new internship work location. Qualcomm is offering relocation support to reduce normal move disruptions, and enable you to get settled in your new work location as quickly as possible. Qualcomm s internship program is one of the most flexible and competitive in the market place. This Relocation Guide outlines the services made available to you to help facilitate your move. Please take the time to read through the guide and familiarize yourself with the guidelines and Cartus services before you begin planning your relocation. Our very best wishes for success with your internship! Qualcomm is defined as: all international entities and subsidiaries.
ELIGIBILITY The Qualcomm intern relocation program was developed to facilitate the relocation of interns who have accepted an internship position with Qualcomm. You will receive relocation benefits as outlined in this guide if: Your school or home location is more than 80 km from the work location You are designated by Qualcomm as eligible You are required to relocate per Qualcomm s request Deviation from the Program Any exceptions to the terms and conditions of this program require the pre-approval of Qualcomm. Legal Dependents Qualcomm s relocation program does not cover the cost of family to relocate. Expenses associate with the relocation of a family member or friend are at the interns expense. Disclaimer Qualcomm has the sole right at any time to revise, amend or discontinue this program. This program shall not be considered or construed as an employment contract and does not constitute a guarantee of employment for any minimum or specified period of time.
CARTUS CONTACTS Cartus Relocation Website www.cartus.com Onsite Consultants Hyderabad, Andhra Pradesh (India) 91-40-301-68880 Once Cartus receives notification from Qualcomm about your internship, a Cartus Consultant will be assigned to you and will be your main point of contact throughout your internship. Your consultant will guide you through each step of the relocation process, answer your questions, and help coordinate all aspects of your move. Listed below are highlights of the services your consultant will provide to you: Program Guideline Counseling Expense Management Coordination of Airline Travel Coordination of Shared Housing Additionally, Cartus Website offers many helpful resources and links to destination information in addition to all forms and relocation status information you will need to ensure a smooth transition. Access to the website will be provided to you by your consultant. Relocation Website Is a customized and secure private Internet site that provides you with anytime access through any Internet connection. How it works To protect confidential information, Cartus Website is a secure web site requiring a unique user ID and password for entry. Some of the areas that will be of assistance to you Expense Reimbursement Form Frequently Asked Questions Documents Related to Your Move Destination Information Suppliers Contact Information Status of Your Relocation Relocation Guide User ID and password Web user information will be assigned to you by your consultant. To view the website, log on to www.cartus.com and click on Secure Login.
RELOCATION BENEFITS SUMMARY Benefit Description Travel Round Trip Travel : You are eligible to receive round trip air travel to/from the internship location OR fuel reimbursed if you drive your own vehicle Transportation is provided from the airport to your location at the beginning of your internship, and reverse transportation to the airport at the end of Corporate Housing Expense Reimbursement your internship Cartus will assist interns with shared temporary accommodation in serviced apartments near Qualcomm. Cartus works with a Qualcomm s preferred housing provider to secure serviced apartments and to match roommates Any out of pocket expenses that are defined as eligible for reimbursement, per this guide can be submitted through Cartus Tax Assistance Relocation benefits are considered as income and are subject to taxation. Qualcomm will provide tax assistance as described in this section
TRAVEL Round Trip Travel Interns are eligible for one round trip airfare (coach), arranged by Cartus, through Qualcomm s travel service provider, and direct billed to Cartus. Travel by Air You will receive round trip economy airfare and airport pick up/drop off Reimbursement for parking, tolls, taxis, buses and shuttles are paid when applicable with receipts Travel by Personal Vehicle Reimbursement of fuel expenses on one (1) car. You will be expected to drive via the most direct route and a minimum of 500 km per day Reimbursement for reasonable lodging en route, receipts are required Daily commuting to the work location will be at your own expense (or) you may use Qualcomm shuttle service.
CORPORATE HOUSING Cartus will secure shared temporary accommodation in serviced apartments. Qualcomm will pay for the cost of the serviced apartment based on double occupancy with an intern roommate for the duration of your internship. Shared Rental benefit requires the following: Check-in is permitted into your shared temporary accommodation unit up to 48 hours prior to the start of your internship assignment. If your shared temporary accommodation is not available on the day of arrival, temporary hotel accommodations will be provided for you. Checkout is required within 48 hours of the end date of your internship assignment. You will be required to sign a housing agreement for the shared temporary accommodation. This is a binding contract so please be sure to read the lease that you are signing in its entirety, and adhere to the rules and regulations set forth by the shared temporary accommodation service provider. You will be required to follow the rules set forth by the shared temporary accommodation service provider and Cartus. The rules do NOT allow pets in the rental units. The shared temporary accommodation will include: Rental furniture Linens Equipped kitchen Daily housekeeping services Basic local telephone, cable television and DSL or high speed internet service Standard utilities The following are NOT covered (non-inclusive list) Meals or groceries Smoking deposits/fees Long distance, additional phone lines (suggest calling card) Any damages or cleaning charges levied upon departure Note: Qualcomm shuttle will be provided for daily commuting to the work location.
Roommates The shared Rental costs are direct billed to Cartus. Roommate assignments will be coordinated by Cartus and their suppliers. You will be assigned a roommate for the duration of the assignment, as applicable. Upon authorization of your internship to Cartus, you will need to complete a roommate assessment form and roommates will be assigned. If you have a friend or fellow student that is also joining Qualcomm s intern program, you may request them as your roommate. Cartus will do their best to honor the request as long as it aligns with Qualcomm s roommate guidelines.
EXPENSE REIMBURSEMENT Expense Reimbursement Most expenses involved in moving from one location to another are direct billed to Qualcomm. There may be limited occasions where the need arises for you to submit for reimbursement of certain expenses (for example, mileage reimbursement for driving to and from your internship location). Your consultant will provide you instructions. Please note the following: When applicable, relocation expenses must be submitted on the Cartus Expense Report Form and must not be combined with regular business expenses or submitted on a Qualcomm form. In order to determine the tax liability for reimbursed expenses, all relocation expenses must be reported accurately. Where relocation-related expenses are specifically reimbursable, consistent guidelines apply: All reimbursable expenses must be reasonable and appropriate All relocation benefits are reflected in local currency All reimbursable moving expenses must be incurred from the effective date of your internship, and submitted for payment within 60 days from the date the expense is incurred Only expenses specifically outlined in the program guidelines will be reimbursed Expense forms and supporting documents need to be submitted to the Cartus consultant.
TAX ASSISTANCE Income tax laws vary widely from country to country. Your relocation results in an increased personal tax liability over your relative country of origin liability had you not been relocated to a foreign country and had you not received relocation-related assistance viewed as additional compensation by taxing authorities. Qualcomm does tax assist. Qualcomm is required to report all relocation reimbursements as compensation with the exception of certain items. It is your responsibility to secure income tax advice from your tax consultant or attorney regarding moving expenses.