Molina Healthcare MyCare Ohio Prior Authorizations

Molina Healthcare MyCare Ohio Prior Authorizations

Agenda Eligibility Medicare Passive Enrollment Transition of Care Definition Submission Time Frame Standard vs. Urgent How to Submit a Prior Authorization Online Resources Waiver Services Clinical Information Nursing Facilities Behavioral Health

Eligibility Molina Dual Options MyCare Ohio Medicare-Medicaid Plan (MMP) is the name of Molina Healthcare s MMP and is an option for consumers in the Central, West Central, and Southwest regions. Southwest: Butler, Warren, Clinton, Clermont, and Hamilton West Central: Greene, Clark, and Montgomery Central: Franklin, Madison, Union, Delaware, and Pickaway Consumers are eligible to join a MyCare Ohio managed care plan if: They are receiving full benefits from both Medicare and Medicaid They are 18 years of age or older They reside in a MyCare Ohio service region

Medicare Passive Enrollment The Ohio Department of Medicaid (ODM) has sent letters to all MyCare Ohio eligible members with instructions pertaining to passive enrollment into MyCare Ohio for Medicare. In 2014, members were only asked to choose, and only passively enrolled, into a MyCare Ohio plan for their Medicaid benefits. Effective Jan. 1, 2015, any member who did not actively choose to NOT participate with the plan for their Medicare, has been passively enrolled. This means that whichever plan members have assigned to them for their Medicaid benefits is now also assigned to them for their Medicare benefits. Members still have the right to opt-in or opt-out of the Medicare portion on a monthly basis. They will, however, never have the option to opt-out of the Medicaid portion of MyCare Ohio. Members who wish to opt-out of the managed care plan for their Medicare must call the Ohio Medicaid Consumer Hotline at (800) 324-8680 or for hearing impaired TTY (800) 292-3572.

Medicare Passive Enrollment What are the benefits of having one plan for both Medicare and Medicaid from Molina Dual Options? Benefits of receiving Medicare and Medicaid from Molina Dual Options include: One member ID card for both Medicaid and Medicare benefits One point-of-contact that helps you manage all of a member s health needs and assist in benefit explanation for both the Medicare and Medicaid benefits 24-Hour Nurse Advice Line and Behavioral Health Crisis Line Providers will only need to submit a single claim and it will be processed automatically under both the Medicare benefit and the Medicaid benefit Providers will be able to speak to a single care manager regarding the care of the member Will the MyCare Ohio benefits be different than traditional Medicare? Molina Dual Options offers, at minimum, the same benefits as traditional Medicare Part A, Part B and Part D. Molina Healthcare s prior authorization policies may be different from the Centers for Medicare and Medicaid Services (CMS) or ODM. Providers should review these prior authorization rules before providing services to Molina Dual Options members.

Transition of Care There is a transition of care period built into this demonstration to allow members to maintain their current providers for a specified amount of time and continue their current treatment plans to avoid a disruption in their services. For physician services, the transition of care period will be for 365 days unless the member is high-risk, which would reduce the transition period to 90 days. Dialysis treatment will be maintained with the current provider for 90 days.

Transition of Care Medical home health services will be 365 days for members with a waiver and 90 days for all non-waiver members. Direct care, personal care, waiver nursing, home attendant care, out of home respite, enhanced community living, adult day services, social work counseling services, and independent living assistance will be maintained for 365 days, and all other waiver services will be maintained at 90 days. Community behavioral health services will be maintained with the current provider for 365 days. Durable Medical Equipment (DME) supplies pre-approved from ODM will be honored until the item has been delivered. Ongoing prior authorizations must be reviewed for medical necessity. Nursing facilities and assisted living waiver facilities will be maintained for the life of the demonstration.

What is a Prior Authorization (PA)? Prior Authorization (PA) is a request for prospective review. It is designed to: Assist in benefit determination Prevent unanticipated denials of coverage Create a collaborative approach to determining the appropriate level of care for members receiving services Identify Care Management and Disease Management opportunities Improve coordination of care Requests for services on the Molina Healthcare Prior Authorization Guide are evaluated by licensed nurses and trained staff that have authority to approve services. Molina will not retroactively approve PA services. All services must be requested prior to services being rendered.

PA Timeline Molina Healthcare recommends PAs be requested at least seven days prior to services being rendered. UM decision needed Standard (non-expedited) pre-service determination Urgent concurrent review Expedited initial determinations Reopening of adverse determination (additional information received) UM decision needed Routine (non-expedited) pre-service determinations Expedited/urgent determination Urgent concurrent review Molina Medicare/Molina Dual Options Timeliness Standards Decision time frame Within 14 calendar days of receipt of request Within 24 hours of receipt of the request Within 72 hours of receipt of request If meets CMS criteria (MCM Chapter 13 130.1) for reopening Molina Medicaid Timeliness Standards (services not covered by Medicare) Decision time frame Within 14 calendar days of receipt of request Within 72 hours of receipt of request Within 24 hours of receipt of request

Urgent vs. Standard PA - Urgent vs. Standard Standards have been established by regulations to ensure a process for determining the urgency of a PA request for medical services. The CMS definition of an expedited PA request is when waiting the standard 14-day turnaround time would jeopardize a member s health or his or her ability to regain maximum function. PA requests for medical services should be marked Urgent following the guidelines listed above. If the clinical information submitted does not support a request as being Urgent, the request will be processed as a Standard request and processed within 14 calendar days.

Creating a PA You can submit a PA by fax or by calling the Utilization Management (UM) department. For MyCare Ohio PA requests, please do not use the Molina E-portal. When checking to see if a service requires a PA we strongly recommend first viewing the service request form, then proceeding to verify if the specific CPT code requires a PA or is a non-covered service. The most up-to-date version of these items can be found under the forms section of the Molina Healthcare provider website at: www.molinahealthcare.com The following are examples of services that require PA: Durable medical equipment Inpatient admissions: acute hospital, skilled nursing facilities (SNF), Rehabilitation, long-term acute care (LTAC) facility, hospice Imaging Please note: PAs are not required for the following services: emergency and poststabilization services including emergency behavioral health care, urgent care crisis stabilization including mental health, urgent support for home and community services, family planning services, preventive services, basic OB/prenatal care, communicable disease services including STI and HIV testing, and out-ofarea renal dialysis.

Fax Providers should send requests for PAs to the Utilization Management Department using the Molina Healthcare Pre-Service Request Form, which is available on our website, at: www.molinahealthcare.com

Pre-Service Request Form

Online Resources The Pre-Service Request Form and instructions, along with specialty help guides and a codified CPT list, can be found under the forms section of Molina Healthcare's provider website at: www.molinahealthcare.com

Clinical Information Information generally required to support authorization decision making includes: Current (up to six months) adequate patient history related to the requested services Relevant physical examination that addresses the problem Relevant lab or radiology results to support the request (including previous MRI, CT lab or X-ray report/results) Relevant specialty consultation notes Any other information or data specific to the request Home health providers will need a current signed 485, and OASIS assessment. For a continuation of a period authorized, Molina will need the last two weeks of skilled nursing notes, Aide notes, PT/OT notes, etc. DME providers will require an Rx, CPT codes (if using miscellaneous code, we need description), diagnosis codes, clinical notes supporting medical necessity, CMN (if applicable), Home evaluation (if applicable), invoice pricing.

Nursing Facilities What is the process for Nursing Facility admission authorization? The majority of prior authorization will take place through the discharge planning process, when a member in need of post-acute nursing facility care is identified. Molina Healthcare s Care Review Clinicians will be in direct contact with the acute inpatient facilities, assisting with the discharge process and ensuring that medically necessary nursing facility admissions occur in a timely manner. These requests for nursing facility admissions are reviewed and a determination is rendered within 24 hours. In the event that a member is an emergent admit (i.e. direct admit from home or ER due to imminent safety risk) to a nursing facility after normal business hours, Molina Healthcare will accept notification from the nursing facility of the admission on the next business day. Please provide clinical information to support the admission. Who is responsible for calling in the request for the authorization? The Nursing Facility is responsible for contacting Molina Healthcare to get prior authorization. The hospital s discharge planner is responsible to work with Molina Healthcare to find a facility that will accept the member. The discharge planner needs to instruct the facility to call Molina Healthcare for the prior authorization.

Nursing Facilities Cont. Care Full Duals Member (Molina administers both Medicare and Medicaid benefit) Opt Out (Medicaid only) Member (Molina administers only the Medicaid benefit) Molina Contact Person Bed Hold Days Hospice Readmit from acute hospital to skilled bed Readmit from acute hospital to custodial bed New admissionskilled New admissioncustodial Currently admitted- Status changes from skilled to custodial Currently admitted- Status changes from custodial to skilled *30 days / calendar year under Medicaid benefit- No notification required *Notification only- Medical necessity review is not required with physician s order *Medicaid covers facility room and board *Authorization required * Three-day stay requirement waived *Notification only *Authorizations entered for six-month periods *Authorization required three-day stay requirement waived *Authorizations entered for seven-day periods *Notification only with authorizations entered for six-month periods *Notification only if member is previously established long term placement. *If long term placement has not been established, must notify assigned Case Manager so that an LOC assessment can be completed. Custodial authorization will be entered for one month pending LOC assessment. *Authorization required *Authorizations entered for seven-day periods *30 days / calendar year under Medicaid benefit- No notification required *Notification only- Medical necessity review is not required with physician s order *Medicaid covers facility room and board *Notification only- no auth required until 100 skilled Medicare days have been exhausted *Notification only *Authorizations entered for six-month periods *Notification only- no auth required until 100 skilled Medicare days have been exhausted *Authorizations entered for seven-day periods *Notification only with authorizations entered for six-month periods *Notification only if member is previously established long term placement. *If long term placement has not been established, must notify assigned Case Manager so that an LOC assessment can be completed. Custodial authorization will be entered for one month pending LOC assessment. *Notification only- no auth required until 100 skilled Medicare days have been exhausted N/A Assigned Utilization Management (UM) Care Review Clinician Assigned UM Care Review Clinician Assigned Case Management (CM) Case Manager Assigned UM Care Review Clinician Assigned CM Case Manager Assigned UM Care Review Clinician / Assigned CM Case Manager (for non- LTC members) Assigned UM Care Review Clinician

Nursing Facilities Cont. Care Ancillary / Support Services not included in Per Diem (nonhospice) Full Duals Member (Molina administers both Medicare and Medicaid benefit) *Subject to Molina s Prior Authorization List (on Molina website) *Service provider will obtain authorization directly with Molina Opt Out (Medicaid only) Member (Molina administers only the Medicaid benefit) * Medicare Primary Services - No prior authorization with Molina required. Molina will adjudicate claims for secondary Medicaid benefit utilizing Medicare EOB. *Medicaid Primary Services Refer to Molina Prior Authorization grid. Molina Contact Person Assigned UM Care Review Clinician for full duals member Therapies (Physical, Occupational and/or Speech)- to be billed under Medicare Part B, while at custodial LOC *Authorization required after initial evaluation and six therapy sessions * No prior authorization with Molina required. Molina will adjudicate claims for secondary Medicaid benefit utilizing Medicare EOB if Part B therapy cap has been reached. Assigned UM Care Review Clinician New Enrollee in MyCare Ohio while in facility (either skilled or custodial) *Contact Molina for prior authorization / notification *Contact Molina for prior authorization / notification Assigned UM Care Review Clinician

Behavioral Health Providers Most Out-Patient Behavioral Health will not require a PA for 2015. Behavioral Health Services that do require a PA will be: Inpatient, Residential Treatment, Partial hospitalization, Day Treatment Electroconvulsive Therapy (ECT) Applied Behavioral Analysis (ABA) for treatment of Autism Spectrum Disorder (ASD) Providers will need to fill out the Behavioral Health Outpatient Treatment Form and include the appropriate clinical information.

Frequently Used Numbers DEPARTMENT NUMBER Care Management (855) 322-4079 Provider Services (855) 322-4079 Fax (866) 713-1894 Claims Inquiry Customer Service (855) 322-4079 Claims Reconsideration (855) 322-4079 Fax (800) 499-3406 Prior Authorization (855) 322-4079 Medicare Fax (866) 290-1309 Member Services 8 a.m. to 8 p.m. Monday - Friday Provider Services 8 a.m. to 6 p.m. Monday Friday Provider Web Portal Help (866) 449-6848 Member Services Molina Dual Options (Dual Benefits) Member Services Molina MyCare Ohio Medicaid (Medicaid Only ) (855) 665-4623 (855) 687-7862 Pharmacy (855) 322-4079 Fax (888) 858-3090 Community Outreach (855) 665-4623 Fraud, Waste & Abuse Tip Line (866) 606-3889 Fax (877) 665-4620 24-Hour Nurse Advice Line MyCare Ohio (855) 895-9986 TTY 711 24 Hour Nurse Advise Line Medicaid/Medicare/Marketplace (888) 275-8750 TTY (866) 735-2929 Member Eligibility (800) 686-1516