2015-2016 CHOIR REGISTRATION Please Print Clearly All Information will be input into our Data Base Choir you are in: (circle) Jubilate Bel Canto Kantorei Angelica Cantus Last Name: _ First Name: M / F Birth Date: / / Address: City: State: Zip: Home Phone: Grade you will be in this fall: School you will attend this fall: _ Singer s Cell Phone: Singer s Email: _ PARENT S/GUARDIAN S INFORMATION: Parent s Primary Email: Secondary/Work Email: Father s/guardian s Name: Father s Cell Phone: Father s Place of Employment: Work Phone: Position: May call Father at work: Yes or No Mother s/guardian s Name: Mother s Cell Phone: _ Mother s Place of Employment: Work Phone: Position: May call Mother at work: Yes or No Does your place of employment use advertising? Father: Yes or No Mother: Yes or No Would you be willing to ask them to purchase sponsorship in our brochure? Father: Yes or No Mother: Yes or No EMERGENCY CONTACT INFORMATION: Name/Relation: _ Phone: Medical Information: We ask that you help us take the best possible care of your child by answering the following questions: Does your child take any prescription medication? Yes or No If so, please list: Does your child have any medical conditions? Yes or No If so, please list: 1
CDCC Policies Attendance Policy As a result of the audition process, membership in this choir is an honor. This is to be considered a year long commitment towards the success and growth of the choir. Each member is an important part of this group experience; therefore, the progress of this group depends on your consistent attendance. Students will be allowed no more than 3 unexcused absences or 6 tardies. An excused absence would be for sickness (notify ASAP), death of a family member, or upon advance notice and approval of the director. Students exceeding these limits will be asked to leave the choir. Tuition Policy If a student s tuition has not been paid, that student will not be allowed to attend rehearsal until such time as tuition is paid. Each missed rehearsal will be considered unexcused. After three unexcused absences, the student s position will not be held. Any tuition not paid by July 31, 2015 will be assessed a $30 late fee. If you foresee difficulty meeting this payment schedule, please contact our office immediately. We will make every effort to work with you, but a payment plan must be established prior to July 31, 2015. Please do not wait until after July 31 to address payment concerns. CDCC expects participants to commit to the entire year and CDCC tuition is non-refundable. However, we understand extenuating circumstances may prohibit you from continued participation. Extenuating circumstances include a move out of the area, a death in the family and other life-altering situations. In these situation we will consider a refund on a caseby-case basis. Unexpected scheduling conflicts do not constitute an extenuating circumstance. For more information about tuition please see the green sheet titled Tuition Payment Schedule. 2
Payment Options: Tuition Payment Schedule Plan A: Pay full tuition by June 30, 2015 and receive an Early Bird Discount (see chart below). Plan B: Pay full tuition by July 31, 2015. If the full tuition is not paid by the due date a $30 late fee will be assessed. Plan C: Pay tuition in six monthly installments. You must go online and register for this plan through our website (www.aboutcdcc.org) by July 31, 2015. This monthly payment plan is only offered through PayPal. Plan D: Will be requesting a tuition waiver. Written request due by June 12, 2015. More information on back side of this form. Tuition Amounts Early Bird Discount Jubilate Amount Due Date (if paid in full by June 30 th )* (3 rd & 4 th Grade) $220 July 31, 2015 $209* Bel Canto (5 th & 6 th Grade) $270 July 31, 2015 $257* Kantorei (7 th, 8 th & 9 th Grade) $310 July 31, 2015 $295* Angelica All Women s Choir $360 July 31, 2015 $342* Cantus Mixed High School $360 July 31, 2015 $342* Family Discount Families with two or more children in CDCC will receive a reduced rate. The oldest child will pay full tuition and subsequent children will pay half tuition for the choir they are in. Reduced tuition rates are as follows: Due on July 31, 2015 Discount (if paid in full by June 30 th )* Jubilate $110 $105* Bel Canto $135 $128* Kantorei $155 $147* Angelica $180 $171* Cantus $180 $171* Payment Methods We accept: Checks (payable to CDCC) Credit Cards (Visa, Mastercard & Discover) PayPal (create an account through our website: www.aboutcdcc.org) (Tuition waiver information on back) 3
Tuition waivers are based on the following: Tuition Waiver Information If your family receives assistance for lunch payment from the school your child attends, then you will be eligible for a 60% waiver for the year. We are asking that each family pay 40% of their child s tuition with payment due by July 31, 2015. If your family does not receive lunch assistance, but you are financially stressed, you may still be able to receive financial assistance. These requests will be decided on a case by case basis and will be followed up with a phone call to discuss your financial need. Requests for tuition waivers are due June 12, 2015. Tuition waiver forms are available upon request. Tuition waiver recipients will be expected to complete criteria set by the CDCC board of directors. You will be notified as to the status of your request prior to July 31, 2015. 4
Choir Commitment & Tuition Agreement * As a member of CDCC, I understand I would need to make singing in the choir a high priority and agree to be a member for the entire season. * As a member of Kantorei, Angelica or Cantus, I understand that I need to be a member of a school choir. * As a member of CDCC, I understand that I will have a one day a year school concert commitment for the season. * I agree to pay full tuition or set-up a payment plan by July 31, 2015 and understand that a late fee of $30 will be applied if tuition is not paid at that time. * I understand tuition is non-refundable. * I have read and understand the attendance policy and tuition policy. (Please see previous sheet.) Singer s Signature Parent s Signature Publicity Release I give permission to Central Dakota Children's Choir to use my child s name, image, and likeness for commercial or non-commercial purposes in photographic images for public display and for print or electronic distribution and dissemination. I hereby release and discharge Central Dakota Children's Choir from any and all claims and demands arising out of or in connection with CDCC s exercise of the rights granted herein. Parent s Signature Print Name Waiver and Release of Claims I recognize and acknowledge that there are certain risks of physical injury to participate in this program, and I agree to assume the full risk of any such injuries, damages, or loss regardless of severity which I or my child/ward may sustain as a result of participating in any activities connected or associated with this activity. I waive and relinquish all claims that I, my insurer, or my child/ward may have against the Central Dakota Children s Choir and its officers, agents, servants, and employees from any and all claims from injuries, damages, or loss which I or my child/ward may have or which may accrue to me or my child/ward on account of my participation or the participation of my child/ward in this program. I have read the above statements and agree to abide by them. Date / / Parent s Signature 5
New Uniforms One of the most important aspects of a group such as CDCC is appearance. Our choirs sound beautiful. Uniformity in dress enhances what we present to the community, state, and region. CDCC is pleased to announce that Bridal n More, located at 115 N. 4 th Street, will again be handling uniforms this year. They will give us a group rate of at least 25% off the listed price, which is what is shown below, up until the deadlines listed below. We ask that you mark and adhere to all deadlines listed on this note. After the deadline (June 12 for the long black dresses for Angelica and Cantus women and June 26 for everything else), the prices increase to the full cost as well as incurred shipping costs. Shipping costs can be very prohibitive. You don t want to miss the uniform deadline. When your child is done with their uniform, you have the opportunity to sell it on consignment. Jubilate Discounted Full Bel Canto Discounted Full Tuxedo Shirt $ 24.25 $ 32.50 Tuxedo Shirt $ 24.25 $ 32.50 Red Vest $ 66.00 $ 88.00 Black Palazzo Skirt $ 62.00 $ 82.50 Black Skirt $ 45.00 $ 60.00 Black Tux Pants $ 45.00 $ 60.00 Black Tux Pants $ 45.00 $ 60.00 Blue Vest $ 66.00 $ 88.00 Black Bow Tie $ 8.95 $ 10.95 Black Bow Tie $ 8.95 $ 10.95 Kantorei Discounted Full Cantus Discounted Full_ Black Dress $ 118.00 $ 162.00 Black Dress $ 146.00 $ 199.00 Tuxedo Shirt $ 24.25 $ 32.50 Tuxedo Shirt $ 24.25 $ 32.50 Black Tux Pants $ 45.00 $ 60.00 Black Tux Pants $ 45.00 $ 60.00 Black Vest $ 66.00 $ 88.00 Tuxedo Jacket $ 114.00 $ 159.00 Black Tie $ 8.95 $ 10.95 Black Bow Tie $ 8.95 $ 10.95 Angelica Discounted Full Black Dress $ 146.00 $ 199.00 Note About Uniform Sizing When participants order uniforms they should account for growth over the time that participant will be in that specific choir. All items are special ordered and all sales are final. Bridal N More does not allow returns or exchanges. If an item does not fit the participant because they grew, they must order and pay for an additional item. Bridal N More generally does not have any uniform items in stock except select tuxedo shirts and bow ties. Uniform Order Deadlines Angelica and Cantus women June 12 Jubilate, Bel Canto, Kantorei, and Cantus men June 26 Uniforms must be paid in full when ordered. Alterations Pants and skirts will arrive without final hems. Bridal N More is available to hem and alter garments for the prices listed below, though you can have them altered elsewhere if you wish. Please keep enough hem to allow for growth and resale! Hems - $20 Sizing - $20 6
Used Uniforms If you would like to sell your child s uniform on consignment, you may bring it to the choir office from May 26-June 2. Office hours are 11:00 a.m. 3:00 p.m. The choir office is located at the Frances Leach High Prairie Arts & Science Complex located at 1810 Schafer Street. (Note: The office will be closed Monday, May 25 for Memorial Day.) You will need to take the following steps in order for our office to accept your garments. 1. Launder all dresses, shirts, skirts, and pants. Any shirts with dirty cuffs or necks will not be accepted. 2. Label every garment submitted for sale (masking tape works). 3. Place dresses, shirts, skirts, pants, and vests on separate hangers. 4. Place bow ties in a zip lock bag with your name on it. A 15% processing fee will be deducted from the price of your sale with a minimum fee of $5. Garments not laundered will be assessed a $5 cleaning fee. Garments that do not sell, will be kept at the choir office and will be available for sale throughout the year. Payment for articles that sell during Used Uniform sale will be sent in October. Used garments will sell for the following prices: Jubilate Tuxedo Shirt $10 Skirt $20 Tuxedo Pants $25 Vest $30 Black Bow Tie $ 5 Bel Canto Tuxedo Shirt $10 Palazzo Skirt $30 Tuxedo Pants $25 Blue Vest $30 Black Bow Tie $ 5 Kantorei Dress $55 Tuxedo Shirt $10 Tuxedo Pants $25 Vest $30 Black Tie $ 5 You will be notified in late October in regard to garments that were or were not sold. Checks for used uniforms will be sent to you at that time. Sales begin at 7pm and are first-come, first-serve. You are welcome to come early to get a good place in line. June 3 June 4 Cantus, Angelica, Kantorei, and Bel Canto Jubilate Cantus Dress $70 Angelica Tuxedo Shirt $10 Dress - $70 Tuxedo Pants $25 Tuxedo Jacket $55 Black Tie $ 5 7
Student s Name Choir: (circle one) Jubilate Bel Canto Kantorei Angelica Cantus Informal Uniforms The informal uniform is a choir T-shirt and blue jeans for all the choirs. CDCC will provide shirts for the students. If they are in the same choir as last year, they should not need to get a new shirt unless they have grown a great deal. If they are changing from one choir to the next, we will provide a new T-shirt. When selecting a T-shirt size for your child, try to think large rather than small. Once they have received a T-shirt, it is not possible to exchange for a larger size. We have what we have. If we need to order additional T-shirts, there is a set up charge that needs to be paid in addition to the cost of the T-shirt. Check the T-shirt size that your child will need: Children s Sizes: _ Youth Medium (10-12) _ Youth Large (14-16) Adults Sizes: _ Adult Small _ Adult Medium _ Adult Large _ Adult X-Large _ Adult XX-Large _ I will not need a new shirt this year. (Singers who are in the same choir as last year and their shirt still fits.) Parent Volunteer Form As a nonprofit organization, Central Dakota Children s Choir depends heavily on volunteers. We also understand that your time is valuable and your commitments are many. Therefore, we do not expect you to volunteer for everything; however, we do ask that as a parent of a CDCC singer, you commit to volunteer at least once throughout the season. Whether the task is large or small, your gift of time will be greatly appreciated. Our most effective way of finding volunteers is through email requests, so please keep your eye out for emails from the office requesting volunteers. Please check any area where you may be able to help: Concert Help - usher, box office, handing out programs, photography, chaperone singers at concerts, etc. Equipment Help - help set up and tear down risers and other equipment Trailer Assistance - Transport choir trailer to performances. Must have a vehicle with a receiver for a hitch Baking Provide cookies or bars when needed (i.e. choir camp, High Prairie events, street fair, etc.) Fundraising/Special Event Help help with street fair booth, 4 th of July, Cantus Unabridged Other Event Help help with auditions, parent meeting, used uniform sale Choir Camp Help prep and distribute treats during summer choir camps. Singing in Style this is CDCC s annual banquet fundraiser. Areas in which we need help: Decorations _ Silent Auction _ Style Show _ Tickets/Help During Event Thank you for your gifts of time and talent. Without your help, we could not accomplish the many things we do!!! 8
Choir Communications Communication to CDCC choir families is very important. With 350 singers from 47 schools from central North Dakota, it is very important that we do everything to keep choir families informed about what is going on in CDCC. You will receive information via the following methods: Choir Binder Each child receives a binder at choir camp. All notes are 3-hole punched and ready for the binder. Students are asked to bring their binder to every rehearsal. Here are the types of information you might receive in the binder: Monthly Notes Calendars Forms Fundraising Information CDCC Hand Book The hand book will be available online at www.aboutcdcc.org in August. In it you will find contact information for the choir office and music staff, information regarding rehearsals and attendance, and many other details that will be informative to you. E-mail E-mail is one of our best forms of communication with our choir families. We use them for reminders, for soliciting volunteers, for sending last minute information, and any other things that may come up at the last minute (i.e. blizzard warning, CDCC choirs have been cancelled.) Newsletter The CDCC newsletter, A Tempo is published three times a year and is sent to all the past and present choir families as well as choir sponsors and contributors. It has columns written by the artistic director, the executive director and each choir director. In addition, it has timely information about CDCC activities. Website www.aboutcdcc.org If you have not checked out our website yet, we hope you will do so. Choir Notes/Forms Ticket Sales Calendar of Events Contributions Concert Information Information about Choir Events Facebook CDCC also maintains a page on Facebook. It is another way to stay informed about what s going on with CDCC. Please like us at www.facebook.com/aboutcdcc. Texting Parents will have the option of signing up for text reminders through Remind. Text messages will be reserved for important and last minute reminders/notices including rehearsal cancelations, ticket purchasing reminders, performances reminders, etc. 9
Choir Camp Jubilate 10:00 a.m. - 12:00 p.m. Bismarck State College Leach Music Center Choir Room Room 177 August 12-14, 2015 Bel Canto 9:00 a.m. - 12:00 p.m. Frances Leach High Prairie Arts & Science Complex Allegro Rehearsal Hall August 10-13, 2015 Kantorei 1:00 4:00 pm (Aug 22-23) 4:00-6:00 p.m. (Aug 24-25) Simle Middle School Choir Room August 22-25, 2015 Angelica 1:30 3:30 p.m. Bismarck State College Leach Music Center Choir Room Room 177 August 5-7, 2015 Cantus 6:30 9:30 p.m. (Aug 24-25) 6:30 8:30 p.m. (Aug 26) Frances Leach High Prairie Arts & Science Complex Allegro Rehearsal Hall August 24-26, 2015 10
Regular Rehearsal Times Jubilate Tuesday 4:30 5:30 p.m. Bismarck State College Leach Music Center Choir Room Room 177 Starting Date: September 1, 2015 Bel Canto Monday and Thursday 5:15-6:00 p.m. High Prairie Arts & Science Complex Allegro Rehearsal Hall Starting Date: August 31, 2015 Kantorei Monday 5:30-7:00 p.m. Simle Middle School Choir Room Starting Date: August 31, 2015 Angelica Wednesday 4:15 5:45 pm Bismarck State College Leach Music Center Choir Room Room 177 Starting Date: September 2, 2015 Cantus Sunday 7:00 8:30 p.m. Legacy High School Choir Room Starting Date: August 30, 2015 11
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Demographic Survey Questions Tuition covers about 1/3 of our annual operating expenses. The rest comes from private donations and grants. Increasingly, grant applications ask for demographic information on our participant s families. Your cooperation in completing the following survey will help us greatly in qualifying for certain grant opportunities. Central Dakota Children s Choir respects your right to privacy. Completing this form is totally voluntary. It will have no bearing on your child s participation in CDCC. Household Composition: (please circle) Single Married Widowed Divorced Separated Other Number of children _ Ages of children Professional or Employment Status: Employed Self-employed Homemaker Student Military Retired Unable to work/unemployed Prefer not to answer Annual Household Income: Less than $15,000 $15,001-$25,000 $25,001-$35,000 $35,001-$45,000 $45,001-$55,000 $55,001-$75,000 $75,000 and above Prefer not to answer Ethnicity: (Please specify singer s ethnicity.) White Hispanic or Latino Black or African American Native American or American Indian Asian / Pacific Islander Other Prefer not to answer 13