Lake Washington PTSA Council General Membership Meeting September 2016 Welcome!
Call to Order Presiding: Liz Hedreen, President president@lwptsa.net
Welcome back to school!
Our PTA Universe National PTA Washington State PTA Regions across state (1-12, 15) Region 2 LWPTSA Council (that s us) Bellevue Council Mercer Island Council Riverview Council Issaquah Council Snoqualmie Valley Council Local PTA/PTSAs (that s you)
Council Mission Lake Washington PTSA Council Mission Provide support and guidance to our local PTSA leaders and the parents within the school district.
In my fortune cookie
Who can you call? (Email?) Meet the Council Treasurer and money questions? Meeting protocol questions? Reflections? Emergency Prep? Programs? After school classes? Standing Rules and Budget? info@lwptsa.net
Who s Who? (Elected members and standing chairs) Liz Hedreen, President Denise Campbell, Executive VP Jay Pulacode, Executive VP Brandi Comstock, Programs VP Beth Sigall, Family and Community Engagement VP Erika Kapur, Advocacy VP Susan Seabrooks, Secretary Mindy Lincicome, Treasurer OPEN, Evergreen AVP Debbie Ohman, Kirkland AVP Desirée Michael, Redmond AVP Maggie Klinkenberg, Kamiakin AVP Valerie Westmoreland, Inglewood AVP Julie Tribolet, Rose Hill AVP Irene Neumann, Membership Chair Judy Shedd, Communications Chair
What can you expect from meetings? Networking time before and after the meeting Meeting Business (minutes, finances, motions) National, State, and Local PTA information Lake Washington School District Report Board reports and partner reports Leader development Announcements, important dates, and deadlines Ideas? Thoughts? Email us: info@lwptsa.net
Call to Order Approval of Minutes/Correspondence Treasurer Report/Financial Repot Liz Hedreen Susan Seabrooks Mindy Lincicome Meeting Agenda Partners Superintendent Report Dr. Traci Pierce Staff Introductions Dr. Traci Pierce Sounders Day Kylie Groetsema LW Schools Foundation Susan Seabrooks Business Standing Rules Jay Pulacode Budget/Financial Review Mindy Lincicome Reports Announcements Various Denise Campbell Adjournment
Minutes & Correspondence Susan Seabrooks, Secretary secretary@lwptsa.net
Mindy Lincicome, Treasurer treasurer@lwptsa.net 2015-16 Year-end Report Final Year-end balance: Operations acct $37,517.96 Scholarship acct $24,529.61 EFT Holding acct $100.00 Total = $62,147.57 *Overall income exceeded budget; all expense categories operated within budget. *A few line items exceeded their budget due to unforeseen expenses late in the year.
Mindy Lincicome, Treasurer treasurer@lwptsa.net Treasurer s Report Sept. 2016 Total starting balance (7/1/16) - $62,147.57 Total ending balance (7/31/16)- $56,237.57 Total starting balance (8/1/16) - $56,237.57 Total ending balance (8/31/16)- $54,737.57 Items of note: New format of Treasurer s Report breaks out scholarships we committed to pay last year from our anticipated budget for what we will award this coming spring. Majority of summer expenses paying out scholarships (8 of 13 so far)
Partner Report: LWSD Administration Report and Introductions Traci Pierce, LWSD Superintendent tpierce@lwsd.org
2016 Sounders FC School Fundraiser Sunday, October 23, 1:00pm
How It Works 1. Collect 501c & W9 2. Sounders will provide digital marketing materials 3. Sell tickets at $22 4. Enables your school to earn up to $3 per ticket 16
3
OCTOBER 2016 18
LWSF Susan Seabrooks LWSF Trustee
Business: Adoption of Standing Rules Jay Pulacode evp@lwptsa.net Standing Rules Handbook on the WA State PTA Website: http://www.wastatepta.org/leadership/leadership_guide/leadership_guide_ 2015/Standing%20Rules%20Handbook%202015.pdf
Beginning of the Year $$ Business Present the results of the Financial Review at a Membership Meeting; membership votes to accept the Review Present the 2016-17 budget for approval (even if there are no changes from the version approved in June) Items to look for in your local PTA budgets: LWPTSA Scholarship Assessment ($100) and Basket Auction (amount varies) LWCLC (Lake WA Citizens Levy Committee)
Mindy Lincicome, Treasurer Approval of Financial Review Met August 1, 2016 Found the financial records of our organization to be in order Copies of review will be sent out for your review Q. Where can I find the financial review forms? A. The WA State PTA website/leadership Resources/ Finance Resources for Boards
Mindy Lincicome, Treasurer treasurer@lwptsa.net 2016-17 LWPTSA Budget Operations Budget 7/1/16 starting balance: $37,517.96 Budgeted income: +$16,150.00 Budgeted expense: -$21,203.80 Expected year-end balance: $32,464.16 Scholarship Budget 7/1/16 starting balance: $24,529.61 2016 scholarships: -$12,500.00 Budgeted income: +$10,800.00 Budgeted expense: -$15,600.00 Expected Year-end balance: $7,229.61 * Approving the 2016-17 budget approves the agreement to assess each local PTA $100 toward our Scholarship program.
President s Report Liz Hedreen, President president@lwptsa.net
Training Challenge Training Update All 2016-2017 officers trained by October 31 WIN 1 of 2 registrations for 2017 Convention, April 28-30, SeaTac Hilton.
Helpful Resources Monthly to-do list (in Weekly Waves) Standards of Excellence application forms State website, programs, lefthand menu PTAvenue State website leadership guides (wastatepta.org) Your friendly council
Volunteer Opportunities in LWPTSA Council
Council Programs Volunteer Opportunities Basket Auction committee Emergency Prep team Founders Day volunteers Brandi Comstock programs@lwptsa.net
Family and Community Engagement Volunteer Opportunities Interested in making a difference? We need your help with this important work: Parent Education Project Teams - Are you interested in issues like helping teens cope with stress, getting ready for college applications, what to do about bullying, how to keep kids safe on the internet, and other timely topics? Then you should join our new Parent Education Project Teams! Resource Fair In past years, the Lake Washington PTSA Council, in collaboration with the Lake Wash School District, put on a Spring Resource Fair for parents looking for camp, summer jobs, extended learning and similar summer enrichment activities. This event needs a chair. FACE VP Beth Sigall face@lwptsa.net or 425.647.0793
Standards of Affiliation Due October 31 st! Contact your AVP with any questions
Council Membership Goal Membership 16,000 Members Strong! Irene Neumann membership@lwptsa.net
Defining the Role of Membership Chair Membership 25% Data Entry and PTAvenue 75% Branding and FACE Irene Neumann membership@lwptsa.net
Member Benefits Barnes & Nobles: save 30% store wide! Membership FedEx September product coupons Washington State Fair Corporate Perks Visit wastatepta.org and go to Leadership Resources Irene Neumann membership@lwptsa.net
Advocacy Advocacy at every level - September Erika Kapur, VP Advocacy advocacy@lwptsa.net
Your Voice Matters Advocacy Is the act or process of supporting a cause or proposal Merriam-Webster Dictionary Does every child. one voice. matter?
Your Voice Matters Local (LWSD) Advocacy Spotlight Local Advocacy Spotlights because advocacy begins at the local level and grows Kirkland Middle School PTSA is working to raise awareness about the impacts from student backpack weight in their community and across our district Check out their "Weigh Your Backpack Day Event" planned on National Backpack Awareness Day, September 21st
Publicize! Attend! Invite! Advocacy Opportunities Be There! WSPTA Outstanding Advocate Award Give a statewide thank you to someone in your community Nominations Due September 15, 2016 45 th + 48 th Legislative District Candidate Forum Tentative in Redmond or Bellevue, WA First week of October 2016 stay tuned! OSPI Candidate Forum Seattle Town Hall, September 28, 2016, 7:00 PM WSPTA-sponsored Forum, October 15, 2016, 7:30 PM, Highline College in Des Moines, WA Legislative Assembly in Olympia WA Friday & Saturday, October 21-22, 2016 Read the Issue Packet (Available now) Watch for the survey then TAKE IT Publicize it in your community COME determine our legislative platform for the next 2 years Hotel group discounts deadline October 6 Red Lion
Help me serve you better Get in touch! 425-830-6386 advocacy@lwptsa.net
Reflections Theme: What is your story? Important Reflections Dates Kick-Off Meeting - Monday, September 19, 7-8:30 pm, LWRC, Sammamish Room Turn-in Date Monday, Nov. 21, 9am-2pm, LWRC Board Room Art Show and Open House - Friday, Jan. 6, 6-8pm, LWRC Co-Chairs Pam Hay, Roopa Satagopan reflections@lwptsa.net
Scholarship Fundraising Basket Auction October Bring theme November Bring wrapped basket (alcohol and/or gift cards bagged separately) December Bring fellow board members and stay for refreshments and auction Please email theme to auction@lwptsa.net
Emergency Prep Committee Emergency Prep Our Mission: To provide training, networking, and support to emergency preparedness chairs from each school in order to encourage the PTSA management of supplies, preparedness education, and facilitation of drills through building a relationship with the school principal. Co-chairs, Erin Tramontozzi, Nick Gabriel, Jennifer Malic
Emergency Prep Committee Chairperson Job Description: Emergency Prep Supplies management Relationships Visibility and Support Continuity First Committee Meeting this year will be: September 27 th from 9:30-11:30am, LWRC, Hughes Room lwptsa.net/emergency-prep/ Co-chairs, Erin Tramontozzi, Nick Gabriel, Jennifer Malic
Colette Ulloa finnhill.avp@lwptsa.net You Rock Really you know you do.
Announcements
Training Opportunities PTA & the Law PTA and the Law Wednesday, September 14 Lake Washington LWSD Board Room, 9:30am -12:30pm (9am registration) Saturday, September 24 Lake Washington LWSD Board Room, 9:30am -12:30pm(9am registration) More PTA and the Law classes will be scheduled in Region 2 look for more information in your Weekly Waves October other classes will be scheduled at LWRC
Monthly To-Do September September Tasks President and Board Hold executive committee or board meeting. Get ready for your first membership meeting. Participate in Curriculum Night (present about your PTSA to parents; consider having a PTSA table to promote PTSA activities and be seen.) Hold first membership meeting re-approve your standing rules, goals, and/or budget. It helps to show membership the approved budget even if there are no changes since approved last spring. Make sure at least one elected officer attends PTA & the Law training. Get all board members trained. Start a membership drive if you haven t already; fees will be invoiced monthly by WSPTA via email and will be due upon receipt. Start promoting Reflections and get your chair trained.
Dates to avoid when scheduling school-wide events 2016-2017 Religious Holidays and Observances September 12 - Eid Al-Adha - Islamic holy day October 2-4 - Rosh Hashanah - Jewish New Year and holy days - begins sunset Oct. 2 at 7:47 p.m. October 11-12 - Yom Kippur - Jewish holy day - begins sunset Oct. 11 at 7:28 p.m. November 11-12 - Birth of Bahá u lláh - Bahá í holiday - begins sunset Nov. 11 at 4:37 p.m. December 24 Jan. 1, Hanukkah Jewish observance December 24-25 Christmas Eve and Christmas Christian observance
School Pool Program City of Redmond School Pool Nicole Wiebe, Community Outreach Liaison with City of Redmond City of Redmond program Encourages families to leave the car behind October Walk to School month May Bike to School month Participating PTSAs get a contribution of up to $2,500! www.goredmond.com/schools
Helpful Information for the entire community LWPTSA Brown Bag You bring your lunch, we ll provide the information Dates and topics to be announced
Thank you to council for the food for today s meeting to Diane Jenkins for making coffee for us all to the hundreds of officers who were trained at the Region 2 Back to School Conference to our reflections team for all their work getting ready to kick off another amazing year of art to our financial review committee: Irene Neumann, Erika Kapur, Liz Hedreen for the work you do making each family feel welcome at your school and in your PTA