Minutes of Meeting Meeting: Venue: CHIEF OFFICER TEAM THE OAK ROOM, 1 st FLOOR, ADMIN. 1, FHQ Date: MONDAY 12 th JUNE 2017 Time: 09:30 am ATTENDANCE: Chief Constable D Collins - Chair Deputy Chief Constable J Robins Assistant Chief Constable A Battle Assistant Chief Constable R Foster Assistant Chief Constable A Williams Assistant Chief Constable C Hankinson Assistant Chief Officer N Brook Chief Inspector R McCoubrey, Staff Officer to Chief Constable Superintendent Atkinson (Item 3 and 4 only) Detective Chief Inspector Pickles (Item 3 only) Chief Inspector C Corkindale (Item 5 only) Mr S Thorley-Lawson (Item 7 only) Chief Superintendent C Rowley (Item 8 only) Chief Inspector S Dodds, Programme of Change (Item 9 only) Mrs M Cheyne, PA to the Chief Officer Team (Minutes) PRE-AGENDA ITEM BILATERAL ITEM 1: APOLOGIES: No apologies (all present). ITEM 1b: MINUTES OF THE MEETING HELD ON TUESDAY 23 rd MAY 2017 The Minutes of the COT Meeting held on Tuesday 23 rd May 2017 were reviewed and approved as an accurate copy. ITEM 2: ACTIONS FROM PREVIOUS COT MEETINGS The COT noted the actions. 1
ITEM 3: CTU - UPDATE The COT noted the verbal update presented by Superintendent Atkinson and Detective Chief Inspector Pickles. ITEM 4: NECTU REQUEST TO FILL STAFFING VACANCIES - DECISION A discussion took place in relation to the small number of vacancies in NECTU and set out a plan about how to resource the CT demands by releasing staff into identified roles. The COT approved the recommendations. To ensure the NECTU has all the possible assests available to it. Implement releasing of staff. ACC A Williams ITEM 5: RESTRICTED 2
ITEM 6: DRUG WIPES - DECISION The COT were asked to set an annual budget of 25,000 to cover the purchase of Drug Wipe for all Districts and a further budget to cover the forensic analysis of blood as a result of the positive test. A discussion ensued in relation the process of the use of the wipes and whether the annual costs of the follow up test were already incorporated into the budget as this is an existing process. 1. The COT approved the recommendation for the purchase of Drug Wipe. 2. The COT asked for additional information in relation to the existing budget for forensic analysis of blood. To support the detection of drugs in relation to the The Drug Driving (Specified Limits) (England and Wales) (Amendment) Regulations 2015.. 1. Set an annual budget of 25,000 to cover cost of Drug Wipe. 2. Establish if the existing budget is sufficient in relation to forensic analysis of blood. ACO N Brook ITEM 7: SUMMARY OF THE ANNUAL HEALTH AND SAFETY REPORT - DISCUSSION The COT considered the content of the Annual Health and Safety report presented by Mr Steven Thorley-Lawson, Health and Safety Manager. DCC J Robins asked how much is reclaimed from NPAS, ROCU, SSU and CIU in relation to Health and Safety. The COT considered and noted the content. To support the work carried out and ensure financial arrangements are investigated. To ascertain costs and how much is already retrieved from NPAS, ROCU, SSU and CIU. ACO N Brook and Mark Reeves 3
ITEM 8: PROJECT FUSION OFFICER ROLES - DISCUSSION Chief Superintendent Chris Rowley presented information in relation to Back Office roles proposed as part of Project Fusion. A discussion ensued regarding police officer and police staff roles within the proposed structure. The COT agreed the proposed structure although the People Structure and Strategic Workforce Planning Structure may require some interim support whilst the new overall structure is embedded. To ensure operational policing environment is appropriately reflected within the new Fusion Structure. Further discussions with HR needed and adjustment to the Strategic Workforce Planning structure. ACC A Williams and Chief Superintendent C Rowley ITEM 9: WEST YORKSHIRE POLICE AIRWAVE MENU SERVICE DISCUSSION Chief Inspector Steve Dodds presented an update on the West Yorkshire Police Airwave Menu service. The COT were asked to note the current position in relation to the proposed changes and consider the impact of the removal/reduction of the additional coverage to determine the strategic direction. A discussion ensued to determine the coverage at present and identify the likely consequences of the changes which would appear minimal if removing the additional coverage. ESN would be in place by 2019 and we should still have core coverage throughout. 1. The COT approved the recommendations. 2. Respond to the NPCC letter. 1. To ensure this aspect of the savings plan is actioned. 2. To keep the NPCC informed of our proposed actions. 1. Continue with the proposed changes and return with further suggestions in relation to direction. 2. Reply to NPCC letter of the 9 June 2017. Chief Inspector S Dodds and CC D Collins 4
ITEM 10: NATIONAL AND REGIONAL CHIEF OFFICER PORTFOLIOS NE REGION - DISCUSSION The COT reviewed the West Yorkshire Police NPCC Portfolios. Chief Constable D Collins asked all to consider the representation offered by West Yorkshire Police. ITEM 11: ALLOCATION OF CORPORATE FOI The COT reviewed the list of FOI requests which had been assigned for strategic oversight to Chief Officers. Chief Officers were asked to establish the process with their own teams. ITEM 12: AOB ITEM 12i: REQUEST FROM BBC 1 RE ILL GOTTEN GAINS DOCUMENTARY - DISCUSSION ACC R Foster supported a request for participation in an Ill gotten gains documentary looking at the work around the ECU and asked if the COT were willing to support it. The COT approved the proposal. To highlight the work of the ECU to the public of West Yorkshire/Nationally. Confirm this can go ahead. ACC R Foster ITEM 12ii: POLICE STAFF - DISCUSSION ACC R Foster provided details of a pending retirement and obtained authority to advertise the post nationally. ITEM 12iii: NDORS VERBAL UPDATE ACC A Battle gave a verbal update on the position of NDORS and the NPCC guidance on the funding of courses. This has now been resolved and, although the local levy will be lost, we are now allowed to book more courses. ACC A Battle to bring a paper to COT as soon as it is completed. 5
ITEM 12iv: MISPER ANALYTICS CCTV PROJECT - UPDATE ACO N Brook gave a verbal update on the cost to pilot this project which was more than envisaged therefore he would be inclined to decline. ACO Brook will still meet with Nigel Toone on Thrusday to discuss further. The COT supported this. ITEM 12v: STAFFING - DISCUSSION DCC J Robins asked to resolve the Kirklees SLT coverage. The COT discussed the various options and ACC A Williams will arrange the necessary cover. ITEM 12vi: CSE DOCUMENTARY - DISCUSSION ACC C Hankinson brought a request for a CSE documentary. Following a brief discussion the COT agreed to decline this request. ITEM 12vii: BRADFORD EVENT 7 JULY 2017 - UPDATE ACC A Williams gave a verbal update on the event to be held in Bradford on the 7 July 2017 where Richard Riley from the Home Office will be attending and asked that some Chief Officers attend also. The COT confirmed representation would be made. DATE AND TIME OF THE NEXT MEETING Date of next meeting: Tuesday 20 th June 2017 Time: 09:30 am 6