PRE-SOLICITATION MEETING US 290 FROM RM 12 TO RM PDF Free Download

PRE-SOLICITATION MEETING US 290 FROM RM 12 TO RM 1826 Schematic and Environmental May 3, 2018, 2:00 PM Professional Engineering Procurement Services

Housekeeping Thanks for coming! Be sure to provide your information on the sign-in sheet Exits Bathrooms and drinking fountain Please turn off or silence your cell phones Professional Engineering Procurement Services 2

If you have questions: You will be given the opportunity to ask questions after this presentation You may also e-mail questions to as well. All relevant questions and responses, as well as the presentation slides & sign in sheet, will be posted online. Consultant Meet and Greet after presentation Networking and teaming opportunity TxDOT will not be present Professional Engineering Procurement Services 3

Agenda 1 Introductions/Ground Rules 2:00 pm 2 Procurement Process 2:05 pm 3 Preclusions / Restrictions 2:25 pm 4 Solicitation Timeline (Tentative) 2:30 pm 5 Project Overview Austin District 2:35 pm 6 Next Steps / Q&A Austin District and 3:00 pm 7 Meet & Greet Networking Teaming Opportunity Meeting ends at 4:00 pm 3:30 pm Professional Engineering Procurement Services 4

Agenda 1 Introductions/Ground Rules 2:00 pm 2 Procurement Process 2:05 pm 3 Preclusions / Restrictions 2:25 pm 4 Solicitation Timeline (Tentative) 2:30 pm 5 Project Overview Austin District 2:35 pm 6 Next Steps / Q&A Austin District and 3:00 pm 7 Meet & Greet - Teaming Opportunity Meeting ends at 4:00 pm 3:30 pm Professional Engineering Procurement Services 5

Introduction / Ground Rules Hector R. Tamez, P.E. Transportation Engineer, TxDOT Austin District, CST Member Sonya Y. Hernandez, P.G. Environmental Specialist, TxDOT Austin District, CST Member Renee J. Valdez, P.E. Transportation Engineer, TxDOT Austin District, South Travis Area Office, CST Member Bing Wang, P.E., PMP Transportation Engineer, TxDOT Austin Service Center, Procurement Engineer Procurement Support: Charles K. Davidson, P.E., CTCM TxDOT Austin Service Center Manager Justin Costanzo Contract Specialist, TxDOT Austin Service Center Heather Ashley-Nguyen, P.E. Advance Project Development Director, TxDOT Austin District PLEASE - DO NOT CONTACT the CST Members Professional Engineering Procurement Services 6

Solicitation Process One (1) Specific Deliverable Contact with Work Authorizations New Federal Process starting with this wave FEDERAL FUNDS DBE GOAL 12% (Final goal TBD) FEDERAL PROCESS WITH INTERVIEWS Solicitation The request for proposal (RFP) Response A written proposal Short List Based on the proposal scores Interviews Selection Based on the interview scores Professional Engineering Procurement Services 8

Solicitation Process (cont.) Other Key Items RFP Screening Make sure to follow the RFP and submit all applicable documents required Proposal Evaluation Short list based on proposal scores Interview Contract Guide Shortlisted firms will receive the Interview Contract Guide that will outline the process, presentation topics, and scoring criteria Negotiations Pre-negotiation meeting Hourly Labor Rats, Unit Cost, ODE Level of Effort Professional Engineering Procurement Services 9

Solicitation Process: Example Work Categories Standard Work Categories 2.1.1 Traffic Noise Analysis 2.5.1 Water Pollution Abatement Plan 2.6.3 Biological Surveys 2.14.1 Environmental Document Preparation 3.2.1 Route Studies & Schematic Design-Major Rdwys 7.1.1 Traffic Engineering Studies 10.1.1 Hydrologic Studies 10.3.1 Complex Hydraulic Design 15.1.1 Survey 15.1.4 Right of Way Maps 18.1.1 Value Engineering 18.2.1 Subsurface Utility Engineering Professional Engineering Procurement Services 10

Solicitation Process: Example Work Categories (cont.) Non-Listed Work Categories NLC 1 Design Visualization Services 3-D Computer Modeling NLC 2 Public Involvement NLC 3 Utility Adjustment Coordination NLC 4 Utility Engineering REMINDERS: NLC requirements change from Procurement to Procurement NLC s Are Pass or Fail (Demonstrate how you meet the minimum requirements) Make sure you show the months/years of experience for each project worked. Professional Engineering Procurement Services 11

Solicitation Process: Request for Proposal (RFP) RFP Provide all completed documents in the Cover Page List of Attachments Proposal Topics were developed to guide your proposal to focus on the needs for this contract Proposal Template must use the pre-formatted template. Always refer to the RFP for additional information to be posted at the time of RFP posting Past-performance will be captured at the RFP What we are looking for in your proposal We are interested in selecting the most qualified consultant for the contract Target your Proposal to each topic Provide detailed examples and include challenges/lessons learned and innovation if utilized Qualities over Quantities No key-word search; this is about your capabilities, experience, knowledge, and thought process Professional Engineering Procurement Services 12

Solicitation Process: Interview Interview and Contract Guide (ICG) TxDOT will provide the following: A clear, detailed description of the scope of work with technical requirements and qualifications required to provide the services of this contract Presentation Topics Identify evaluation criteria Interview format Interview schedule Typical Interview process Introductions / Instructions Consultants begin with presentation based on topics provided in ICG CST Break Questions and Answer Session Consultants Concluding Remarks The CST member individually scores the interviews. The individual scores will be consolidated to determine the selected provider. Professional Engineering Procurement Services 13

Preclusions / Restrictions PRECLUSIONS: None anticipated CORE TEAM REISTRICTIONS: None anticipated Professional Engineering Procurement Services 15

Solicitation Timeline (Tentative) Task Pre-Solicitation meeting RFP posts on website *Date Thursday 5/3/2018 Week of 5/21/18 or 5/28/18 Proposal due Week of 6/11/18 or 6/18/18 Shortlist/Interview Guide Interviews Provider Selection Week of 6/25/18, 7/2/18 or 7/9/18 Week of 7/9/18, 7/23/18 or 7/30/18 July, 2018 Contract Execution October, 2018 (* All dates subject to change) Professional Engineering Procurement Services 17

US 290 From RM 1826 to RM 12 North RM 12 281 RM 1826 Professional Engineering Procurement Services 19

Project Overview US 290: from RM 1826 to RM 12 Reconstruct from 4 lane to 6 lane divided. Determine appropriate Typical Section that addresses stakeholder needs balanced with owner acceptance Total Length: 12.533 Miles Approximate Construction Estimate: $80 M Key elements to improving US 290: Highly constrained environment/row needs Need to maintain mobility during construction Need for east/west connectivity Multiple stakeholders This project improves safety and mobility and serves as part of the region s on-going transportation system upgrade Professional Engineering Procurement Services 20

Project Schedule Public Hearing March 2021 Anticipated Schematic Approval April 2021 Anticipated Environmental Decision May 2021 Anticipated Ready to Let April 2024 100% PS&E Utilities clear ROW clear Environmentally clear Anticipated Letting Date August 2024 Anticipated Construction Completion - 2027 Professional Engineering Procurement Services 21

General Expectations Do Manage Milestones and look for opportunities to beat the schedule Goal = timely and on-budget delivery Manage Risk communicate critical path issues to the team and provide solutions Provide clear communication between appointed points of contact Develop an organized project file system early on Don t Let issues linger at TxDOT Run by the letter of the law. Instead, work with TxDOT PM to grasp ability to make engineering judgement Professional Engineering Procurement Services 22

Next Steps Questions regarding this Pre-Solicitation may also be submitted to: Bing Wang, P.E. at bing.wang@txdot.gov by 5:00 PM on Monday, May 7, 2018 Presentation, Sign in sheets, and Pertinent questions received and the answers will be posted no later than Thursday, May 10, 2018. Professional Engineering Procurement Services 24

Q&A Thank you all for attending the Pre-Solicitation meeting Professional Engineering Procurement Services 25

Consultant Meet and Greet Networking and teaming opportunity Enjoy this time to discuss the upcoming solicitation Questions regarding this Pre-Solicitation may also be submitted to: Bing Wang, P.E. at bing.wang@txdot.gov by 5:00 PM on Monday, May 7, 2017 Professional Engineering Procurement Services 27