RAPIDES PARISH SCHOOL BOARD P.O. BOX 1230 Alexandria, Louisiana April 29, 2015 Dear Sir/Madam: I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, MAY 5, 2015 for the purpose of discussing, considering and taking action upon the following motions or such substitute motions as might be lawfully made concerning the following, to wit: 1. Call to order 2. Invocation, Pledge 3. Roll Call 4. Recognize: a. the Board s student guest from Northwood High School Dr. Stephen Chapman b. Carter C. Raymond Elementary for the bulletin board display in the lobby of the School Board Office for the month of May 2015 Mr. Clyde Washington c. the Alexandria Youth Orchestra for First Place in the Orchestra Division and Grand Champion in the Instrumental Division in Chicago - Mr. Nason Authement d. the ASH Boys and Girls Powerlifting Teams Mr. Keith Breazeale e. school from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter Dr. Arthur Joffrion f. the ten students who earned Platinum or Platinum Plus on WorkKeys for the 2014-2015 school year - Mrs. Kim Bennett and Mrs. Vicky Powers g. the selections for Outstanding Support Personnel in the elementary, middle and high school categories as follows: - Mr. Clyde Washington Patricia Adkins Mabel Brasher Elementary Mark Scarber Poland Jr. High Dorothy Nichols Oak Hill High h. Katherine Miller, a senior at Bolton High School for being selected as a National Merit Finalist Mr. Jonathan Garrett i. the members of the Delta Sigma Theta Sorority Mr. John Allen 5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5) * 6. Motion for the RPSB to have the administrative staff present a recommendation for staffing for the 2015-2016 school term Dr. Stephen Chapman Pages 1-4
* 7. Motion to have the Administration bring back to the May Board meeting a recommendation on the feasibility of establishing 7 th and 8 th grade classes at: a. Forest Hill Elementary School and/or b. Carter C. Raymond Elementary School - Mr. John Allen and Mr. Darrell Rodriguez * 8. Adopt the 2015 Millage Rate(s) - Ms. Liz Domite Pages 5-8 * 9. Motion for the Administration to come back and present a recommendation on the Rapides Parish School Bus Fleet for Route Buses and Activity Buses Mr. Keith Breazeale Pages 9-10 10. Motion for the RPSB to support the decision of the Alexandria Senior High School Administration to hold the ASH Graduation Commencement for 2015 in the POA Sanctuary/Auditorium Dr. Stephen Chapman 11. Motion to confirm the action of the Central Office Staff in receiving and opening bids at 4:00 p.m. on Friday, May 1, 2015 for Fiscal Agent(s) for the two year period of 7-1-2015 through 6-30-2017 and to appoint the responding banks listed as Fiscal Agents Ms. Liz Domite 12. Motion to approve Agreement with Pure Fitness Solutions, LLC to fulfill State of Louisiana LA R.S. 17:3913(F) governing students personally identifiable information and to authorize the Board President to sign any required documents Mrs. Bethanie Herrick Pages 11-14 Source of funding The Rapides Foundation: Youth Summit 13. Motion to review and approve a job description for a TAP District Executive Master Teacher and authorize HR to begin advertising for the position, pending Board approval Mrs. Vicki Younger Pages 15-17 14. Motion to approve the Rapides Parish School District to complete the Lead Agency Application and be appointed as the Lead Agency for the Rapides Early Childhood Community Network, the responsibilities to include: coordination of CLASS observations, coordination of enrollment for the Community Network and expansion of network to include any new or remaining publicly-funded child care centers Mrs. Cindy Rushing Pages 18-31 Source of funding Lead Agency for Rapides Early Childhood Community Network Amount $128,900.00 15. Motion for John Rougeou to present concerns and comments that relate to student dress code and student hair length Dr. Stephen Chapman and Mr. Darrell Rodriguez 16. Motion that the administration provide the RPSB the results of the pre-testing and posttesting for each period that the tests were administered for the following programs: - Mr. John Allen a. Dibels b. Fast Forward c. District Bench Mark Tests d. Compass Odyssey e. Star The test results are for the following schools: (where applicable) a. Alexandria Middle Magnet b. Alma Redwine c. Julius Patrick d. Peabody Magnet High
Consent agenda: (Item 5) A. Reports: 1. to receive an update on school construction projects Mr. Clyde Washington Pages 32-35 B. Action Minutes 1. to approve the minutes of the 4-1-15 and 3-17-15 meetings, the 3-26-15 Retreat meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 3-17-15 Personnel, Education and Finance Committee meetings and the 3-23-15 Executive Committee meeting. C. Action Education * 1. for Administration to bring a recommendation back to the May Education Committee regarding the proposal relative to implementing a French Immersion Program in the District Mr. Willard McCall and Mrs. Kim Bennett Pages 36-44 * 2. to approve MOU with LSUA, NSU, LA TECH and CLTCC for dual enrollment and authorize the Board President to sign any required documentation pending review by the Board Attorney Mrs. Kim Bennett Pages 45-54 * 3. to enter into an Inter-Governmental Agreement with Louisiana State University at Alexandria in a Cooperative Endeavor for Camp Carter and authorize the Board President to sign any and all documentation in connection therewith Mr. Roy Rachal Pages 55-56 * 4. to approve MOU with Louisiana Office of Student Financial Assistance (LOSFA) to receive student financial aid completion data and authorize the Board President to sign any required documentation pending review by the Board Attorney Mr. Jonathan Garrett Pages 57-58 * 5. to approve out of state field trip request for Plainview High School s academic reward trip (Grades 10-12) to New York City, NY and for the Board President to sign all contracts associated with the trip Mr. Jonathan Garrett Pages 59-72 Source of funding School Raised Money Amount $12,000.00 (approximate - bus, tours and hotel) D. Action Finance * 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite * 2. to approve/adopt any budget changes/amendments Ms. Liz Domite Pages 73-82 * 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith Mrs. Bethanie Herrick Pages 83-85 * 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) Ms. Liz Domite Page 86 * 5. to receive quarterly report on Maintenance Funds Ms. Liz Domite Page 87
* 6. to authorize distribution of Excess Sales Tax Revenues in a separate May 20, 2015 paycheck; said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions - Ms. Liz Domite Source of funding 1967 Sales Tax Fund and 1987 Sales Tax Fund * 7. to adopt Executive Order BJ 10-16, Section 2A (small purchases not exceeding $25,000 or those purchases listed in Section 5) and Section 5(A)(1), which is for the procurement of repair parts, and any other applicable executive orders subsequently issued by the Governor of the State of Louisiana, via LA R.S. 39:1594(A) and LA R.S. 39:1596; this adoption is allowed by LA R.S. 39:1554(E) - Ms. Liz Domite Pages 88-93 * 8. to adopt LA R.S. 39:1595 which allows for competitive sealed request for proposals (RFP) and this adoption is allowed a by LA R.S. 39:1554(E) - Ms. Liz Domite Page 94 * 9. to adopt LA R.S. 39:1615 which allows for multi-year contracts of not more than 5 (five) years; this adoption is allowed by LA R.S. 39:1554(E) - Ms. Liz Domite Pages 95-96 * 10. to adopt LA R.S. 39:1568.1 which allows for any contract, including brand name and multiple award contracts, which will promote the best interests of the state provided written determination justifying the contract type, this adoption is allowed by LA R.S. 39:1554(E) - Ms. Liz Domite Page 97 * 11. to ratify and confirm bid(s) and/or quotes received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite a. Bolton High Window Renovations (Bid #14-22) received on Thursday, April 23, 2015 at 10:00 a.m. Source of funding District 62 Amount $155,000.00 b. Sanitary Maintenance Supplies (Bid #15-13A) received on Friday, May 1, 2015 at 11:00 a.m. Source of funding Maintenance - Various Funds Amount $51,000.00 c. Glenmora Drainage (RFQ #14-48) received on Friday, May 1, 2015 at 12:00 p.m. Source of funding Maintenance - District 27 Amount $100,000.00 d. Boiler for Martin Park Elementary (RFQ #15-26) received on Friday, April 24, 2015 at 12:00 p.m. Source of funding QSCB Amount $75,000.00 e. Canopy for Phoenix Magnet (RFQ #14-47) received on Tuesday, April 28, 2015 at 12:00 p.m. Source of funding District 62-65% Amount $100,000.00 Parish wide 35% * 12. to authorize the secretary to advertise for bids for 1 st Responders Medical Supplies (Bid #15-31) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board Ms. Liz Domite Source of funding General Fund CDF Amount $50,000.00 * 13. to authorize the Board President to sign the Professional Services Contract in the amount of $8,536.00 with the Center for Development and Learning (CDL) for two days of Professional Learning for up to 100 participants each day with a focus on Intentional Teaching: Amy Poteet Poirier, Presenter/Consultant on June 15-16, 2015 Mrs. Cindy Rushing Pages 98-99 Source of funding 728 LA4 Preschool Grant Amount $8,536.00 715 - IDEA Preschool 3-5
* 14. to authorize the Board President to sign the Professional Services Contract in the amount of $7,850.00 with Loving Guidance, Inc. for a Three Day Workshop; Conscious Discipline: Teaching Self-Regulation Skills; by Karen Hickman, Associate Presenter for July 20-22, 2015, 8:00 a.m. 3:00 p.m. Mrs. Cindy Rushing Pages 100-103 Source of funding 637 Early Childhood Network Pilot 715 IDEA Preschool 3-5 Amount $7,850.00 E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3) * 1. to uphold the Rapides Parish School Board Review Committee s recommendation Mrs. Ruby Smith 2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith 3. to receive a report for students successfully completing the requirements for a performance contract Mrs. Ruby Smith F. Action Personnel * 1. receive reports as follows: - Mrs. Vicki Younger a. new hires, pending a satisfactory drug screening and background check b. new hires in lieu of substitute c. promotions d. leave requests, rescissions, waivers, etc. e. performance contract renewals f. resignations and retirements g. disclosure of new and renewed performance contracts * 2. to discuss any personnel complaints that may go before the full board for action Mrs. Vicki Younger * 3. to discuss and take possible action on future qualifications for the Transportation Director and bring back to May Personnel Committee - Mr. Wilton Barrios * Denotes that these items have been through committee IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 29 th day of April 2015 ATTEST: /s/nason Authement Secretary /s/w. K. Breazeale President S E A L
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